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PRINCE2 Foundation > 2.0 Starting Up a Project > Flashcards

2.0 Starting Up a Project Flashcards

1
Q

Purpose of the Starting Up a Project process

A

To ensure that the pre-requisites for Initiating a Project are in place by answering the question: Do we have a viable and worthwhile project?

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2
Q

The Starting Up a Project process is as much about _____________________ as it is about approving the initiation of viable projects.

A

preventing poorly conceived projects from ever being initiated

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3
Q

The Starting Up a Project process results in a ______, which contains…

A

Project Brief

an Outline Business Case (costs vs benefits vs risks) and a Project Product Description (with high level scope and acceptance criteria (requirements)).

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4
Q

What are the main objectives for the Starting Up a Project process?

A
  • Business justification (outline business case)
  • Initiating a project authorities in place (project board)
  • (High level) scope defined (project product description)
  • Project approach selected
  • Initiating a Project resources appointed (PM)
  • Initiation stage is planned (Stage Plan for initiation)
  • Scope, timescales, acceptance criteria, constraints and assumptions confirmed
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5
Q

What is the Stage Plan for Initiation for?

A

It is a plan for planning the project (i.e. the initiation stage) - this is ONLY a plan to get to a point where we have the necessary evidence to support authorisation of the project (documented in Stage Plan)

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6
Q

The contents of the Project Brief are later extended and refined into the ___________ via the _____________ process.

A

PID (via the Initiating a Project process)

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7
Q

What is the trigger for this stage?

A

The Project Mandate is the trigger for this stage from corporate / programme

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8
Q

Who provides the Project Mandate?

A

Corporate, programme management or the customer

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9
Q

The project mandate applies to…

A

whatever information is used to trigger the project, be is a feasibility study or the receipt of a ‘request for proposal’ in a supplier environment

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10
Q

What should the project mandate provide and contain?

A
  • Terms of reference for the project
  • sufficient information to identify at least the prospective executive of the Project Board
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11
Q

The project mandate is refined to develop the _________.

A

project brief

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12
Q

The Executive represents the interests of…

A

the business stakeholder(s)

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13
Q

The project management team needs to reflect the interests of…

A

all parties who will be involved, including BUSINESS, USER and SUPPLIER interests

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14
Q

Initiating a Project should be planned and approved to ensure…

A

initiation is not aimless and unstructured

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15
Q

If the project is part of a programme, the end date for the Initiation Stage should…

A

be checked against that which is held in the programme’s plans

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16
Q

What are the specific action responsibilities by the Corporate / Programme and Executive to the preparation work of the PM?

A
  • appoint the Executive and the PM (decision maker & do-er)
  • capture previous lessons
  • prepare the outline business case
17
Q

What does PRA stand for?

A

Producers, Reviewers, Approvers

18
Q

Activities within Appointing the Executive and Project Manager

A
  • Corporate/Programme provides Project Mandate
  • Corporate/Programme creates Executive role description
  • Corporate/Programme confirms Executive appointment
  • Executive creates PM role description
  • Executive confirms PM appointment
  • PM creates daily log
19
Q

Activities within Capturing previous lessons

A
  • PM creates lessons log
20
Q

Activities within Designing and appointing the Project Management team

A
  • PM updates daily log
  • PM creates Project Manager team structure
  • Executive confirms Project Manager appointment
21
Q

Activities within Selecting the project approach and assembling the Project Brief

A
  • PM creates project approach (quality theme)
  • PM creates additional role descriptions (organisation theme)
  • PM assembles Project Brief
  • PM updates daily log (progress theme)
22
Q

Activities within the Preparing the Outline Business Case

A
  • Executive creates Outline Business Case
  • PM creates project product description
  • PM updates daily log
23
Q

Which theme does ‘Appointing the Executive and Project Manager’ relate to?

A

Organisation theme

24
Q

Which theme does ‘Capturing previous lessons’ relate to?

A

Quality theme

25
Q

Which theme does ‘Designing and appointing the Project Management team’ relate to?

A

Organisation theme

26
Q

Which theme does ‘Preparing the Outline Business Case’ relate to?

A

Business Case theme

27
Q

What two products does the Starting Up a Project produce? What are they for?

A
  1. The Project Brief - provides a full and firm foundation for the initiation of the projects
  2. (Initiation) Stage Plan - covers the products, resources, activities and controls specific to the Initiation Stage and is used as a baseline against which to monitor management stage progress
28
Q

What is included in the Project Brief?

A
  • project definition
  • outline business case
  • project product description
  • project approach
  • PM team structure
  • role descriptions
  • references
29
Q

The Project Brief: Project Definition

A

Explains what the project needs to achieve (includes the project’s background, objectives, desired outcomes, scope and exclusions, constraints and assumptions, tolerances, user(s) and stakeholders & interfaces)

30
Q

The Project Brief: Outline Business Case

A

Reasons why the project is needed and the business option selected

31
Q

The Project Brief: Project Product Description

A

Includes the customer’s quality expectations, user acceptance criteria, and operations and maintenance acceptance criteria

32
Q

The Project Brief: Project Approach

A

To define the choice of solution that will be used within the project to deliver the business option selected from the Business Case, taking into consideration the operational environment into which the solution must fit and any tailoring requirements if known

33
Q

The Project Brief: Project Management Team Structure

A

A chart showing who will be involved with the project

34
Q

The Project Brief: Role Descriptions

A

For the roles of those in the Project Management Team and any other key resources identified at this time

35
Q

The Project Brief: References

A

References to any associated documents or products (e.g. a feasibility study, management board minutes, or an audit report that triggered the project)

36
Q

What are the activities within the Starting Up a Project stage?

A
  • Appoint the Executive and the PM
  • Capture previous lessons
  • Design and appoint the Project Management Team
  • Select the Project Approach and assemble the Project Brief
  • Plan the initiation stage
  • Prepare the Outline Business Case
37
Q

The Project Management Team needs to reflect the interests of all parties who will be involved, including…

A

business, user and supplier interests.

PRINCE2 Foundation (17 decks)

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