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PRINCE2 Foundation > 12.0 Progress > Flashcards

12.0 Progress Flashcards

1
Q

What is tolerance?

A

The amount of wiggle room allocated to the Project Board before it needs to ask for approval

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2
Q

What are the areas of tolerance that should be measured throughout the lifecycle?

A 
Benefits
Time
Cost
Risk
Scope
Quality
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3
Q

What 4 things are done to keep control of the project?

A
  1. Baseline
  2. Reviews
  3. Exception report - if baseline won’t be hit
  4. Highlight reporting - progress report to project board
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4
Q

What is the purpose of the progress theme?

A
  • Establish mechanisms to monitor and compare actual achievements against those planned
  • Provide a forecast for the project objectives and the projects continued viability
  • Control any unacceptable deviations
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5
Q

At what 3 levels can progress be monitored?

A
  • work package
  • management stage
  • project
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6
Q

What is an exception?

A

A situation where it can be forecast that there will be a deviation beyond agreed tolerance levels

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7
Q

Who ensures that progress towards the outcome remains consistent?

A 
Senior User (from the user's perspective)
Senior Supplier (from the supplier's perspective)
Executive (from the business perspective)
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8
Q

Who verified the business case against external events and project progress?

A

Project Assurance

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9
Q

Who authorises work packages?

A

Project Manager

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10
Q

Who assists with the compilation of reports?

A

Project Support

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11
Q

Who monitors progress against stage plans?

A

Project Manager

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12
Q

Who provides management stage tolerances?

A

Executive

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13
Q

Who provides project tolerances and documents them in the Project Mandate?

A

Corporate, programme management or the customer

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14
Q

Who makes decisions on exception plans when project-level tolerances are forecast to be exceeded?

A

Corporate, programme management or the customer

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15
Q

Who verifies changes to the Project Plan to see whether there is any impact on the needs of the business or the Business Case?

A

Project Assurance

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16
Q

Who agrees work packages with the Project Manager?

A

Team Manager

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17
Q

Who informs Project Support of completed quality activities?

A

Team Manager

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18
Q

Who produces highlight reports, end stage reports and the end project report?

A

Project Manager

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19
Q

Who contributes specialist tool expertise (e.g. planning and control tools)?

A

Project Support

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20
Q

Who numbers, records, stores and distributes issue reports and exception reports?

A

Project Support

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21
Q

Who confirms management stage and project progress against agreed tolerances?

A

Project Assurance

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22
Q

Who makes decisions on exception plans when management-stage-level tolerances are forecast to be exceeded?

A

Executive

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23
Q

Who produces checkpoint reports?

A

Team Manager

24
Q

Who notifies the Project Manager of any forecast deviation from work package tolerances?

A

Team Manager

25
Q

Who produces exception plans and reports for the Project board when management stage level or project level tolerances are forecast to be exceeded?

A

Project Manager

26
Q

Who maintains the project’s register and logs?

A

Project Manager

Project Support

27
Q

Who maintains the quality register on behalf of the Project manager?

A

Project Support

28
Q

Which 9 products are produced and maintained for the Progress theme?

A
  1. End Project Report
  2. End Stage Report
  3. Exception Report
  4. Highlight Report
  5. Checkpoint Report
  6. Daily Log
  7. Lessons Log
  8. Lessons Report
  9. Work Package
29
Q

What is an End Project Report?

A

It is the formal report used during project closure to review how the project performed against the version of the PID used to authorise it

30
Q

What is the End Stage Report?

A

It is used to give a summary of progress to date, the overall project situation, and sufficient information to ask for a Project Board decision what to do next with the project

31
Q

What is an Exception Report?

A

It is produced when a stage plan or project plan is forecast to exceed tolerance levels set

The Project Manager produces it to inform the Project Board of the situation and to offer options and recommendations for the way to proceed

32
Q

What is a highlight report?

A

It is used to provide the Project Board with a summary of the management stage status at intervals defined by them

33
Q

Which two reports are time-based?

A

Highlight reports

Checkpoint reports

34
Q

What is a checkpoint report?

A

It is used to report, at a frequency defined in the work package, the status of a work package

35
Q

What is the daily log?

A

It may be used to record informal issues, required actions or significant events not captured by other PRINCE2 registers/logs

The Project Manager’s diary

36
Q

What is a lessons log?

A

It is a project repository for lessons that apply to this project or future projects

Some lessons may originate from other projects and some lessons may originate from within the project

37
Q

What is the lessons report?

A

It may be produced to support the lessons log if more information is required

It provokes action so that the positive lessons become embedded in the organisation’s way of working, and so that the organisation can avoid any negative lessons on future projects

38
Q

When is the lessons report created?

A

It can be created at any time in a project

Typically it can be included as part of the End Stage Report and End Project Report

39
Q

What is a work package?

A

A set of information about one or more required products collated by the Project Manager to pass responsibility for work or delivery formally to a Team Manager or team member

An agreement between Project Manager and Team Manager

Defines the agreements and rules for carrying out project work

40
Q

What does corporate, programme management or the customer delegate to the Project Board?

A

Project tolerances

41
Q

What does the Project Board delegate to the Project Manager?

A

Stage tolerances

42
Q

What does the Project Manager delegate to the Team Manager?

A

Work package tolerances

43
Q

What does the Team Manager report to the Project Manager?

A

Work package progress/issues

44
Q

What does the Project Manager report to the Project Board?

A

Stage progress/exceptions

45
Q

What does the Project Board report to corporate, programme management or the customer?

A

Project progress/exceptions

46
Q

Who sets the overall requirements and tolerance levels (for time, cost, quality, scope, benefits and risk) for the project?

A

Corporate, programme management or the customer

47
Q

What are the roles of the following in relation to tolerances?

  • corporate or programme management
  • project board
  • project manager
  • team manager
A
  • corporate or programme management - sets the context and overall tolerance
  • project board - has overall control at the project level
  • project manager - has day to day control
  • team manager - has control within the work package
48
Q

What are the 2 types of progress control throughout the life of a project?

A
  • event driven

- time driven

49
Q

What are event driven controls?

A

These take place when a specific event occurs

E.g. the end stage assessment at the end of a management stage
E.g. the completion of the PID
E.g. the end of the financial year

50
Q

What are time driven controls?

A

These take place at predefined periodic intervals

E.g. monthly highlight reports
E.g. weekly checkpoint reports

51
Q

Progress evaluation techniques: Milestone chart

A

show that it is achieving the milestones as per the forecasts

52
Q

Progress evaluation techniques: S-curve

A

a graph showing cumulative actual figures (e.g. costs or hours) plotted against time

53
Q

Progress evaluation techniques: Earned value management

A

this technique measures the scope, schedule and cost performance compared with plans, by comparing the completed products and the actual cost and time

54
Q

Progress evaluation techniques: Burn charts

A

a technique for showing progress (e.g. during a timebox) where work that is completed and work still to be done are shown

55
Q

Progress evaluation techniques: Kanban board

A

Kanban systems are visual management systems that limit the number of work items in circulation

56
Q

Progress evaluation techniques: Peer review

A

a group of qualified people from outside the project have an independent review of the project and its likelihood of succeeding

PRINCE2 Foundation (17 decks)

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