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PRINCE2 Foundation > 12.0 Progress > Flashcards

12.0 Progress Flashcards

1
Q

What is tolerance?

A

The amount of wiggle room allocated to the Project Board before it needs to ask for approval

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2
Q

What are the areas of tolerance that should be measured throughout the lifecycle?

A 
Benefits
Time
Cost
Risk
Scope
Quality
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3
Q

What 4 things are done to keep control of the project?

A
  1. Baseline
  2. Reviews
  3. Exception report - if baseline won’t be hit
  4. Highlight reporting - progress report to project board
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4
Q

What is the purpose of the progress theme?

A
  • Establish mechanisms to monitor and compare actual achievements against those planned
  • Provide a forecast for the project objectives and the projects continued viability
  • Control any unacceptable deviations
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5
Q

At what 3 levels can progress be monitored?

A
  • work package
  • management stage
  • project
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6
Q

What is an exception?

A

A situation where it can be forecast that there will be a deviation beyond agreed tolerance levels

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7
Q

Who ensures that progress towards the outcome remains consistent?

A 
Senior User (from the user's perspective)
Senior Supplier (from the supplier's perspective)
Executive (from the business perspective)
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8
Q

Who verified the business case against external events and project progress?

A

Project Assurance

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9
Q

Who authorises work packages?

A

Project Manager

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10
Q

Who assists with the compilation of reports?

A

Project Support

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11
Q

Who monitors progress against stage plans?

A

Project Manager

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12
Q

Who provides management stage tolerances?

A

Executive

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13
Q

Who provides project tolerances and documents them in the Project Mandate?

A

Corporate, programme management or the customer

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14
Q

Who makes decisions on exception plans when project-level tolerances are forecast to be exceeded?

A

Corporate, programme management or the customer

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15
Q

Who verifies changes to the Project Plan to see whether there is any impact on the needs of the business or the Business Case?

A

Project Assurance

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16
Q

Who agrees work packages with the Project Manager?

A

Team Manager

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17
Q

Who informs Project Support of completed quality activities?

A

Team Manager

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18
Q

Who produces highlight reports, end stage reports and the end project report?

A

Project Manager

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19
Q

Who contributes specialist tool expertise (e.g. planning and control tools)?

A

Project Support

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20
Q

Who numbers, records, stores and distributes issue reports and exception reports?

A

Project Support

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21
Q

Who confirms management stage and project progress against agreed tolerances?

A

Project Assurance

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22
Q

Who makes decisions on exception plans when management-stage-level tolerances are forecast to be exceeded?

A

Executive

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23
Q

Who produces checkpoint reports?

A

Team Manager

24
Q

Who notifies the Project Manager of any forecast deviation from work package tolerances?

A

Team Manager

25
Who produces exception plans and reports for the Project board when management stage level or project level tolerances are forecast to be exceeded?
Project Manager
26
Who maintains the project's register and logs?
Project Manager | Project Support
27
Who maintains the quality register on behalf of the Project manager?
Project Support
28
Which 9 products are produced and maintained for the Progress theme?
1. End Project Report 2. End Stage Report 3. Exception Report 4. Highlight Report 5. Checkpoint Report 6. Daily Log 7. Lessons Log 8. Lessons Report 9. Work Package
29
What is an End Project Report?
It is the formal report used during project closure to review how the project performed against the version of the PID used to authorise it
30
What is the End Stage Report?
It is used to give a summary of progress to date, the overall project situation, and sufficient information to ask for a Project Board decision what to do next with the project
31
What is an Exception Report?
It is produced when a stage plan or project plan is forecast to exceed tolerance levels set The Project Manager produces it to inform the Project Board of the situation and to offer options and recommendations for the way to proceed
32
What is a highlight report?
It is used to provide the Project Board with a summary of the management stage status at intervals defined by them
33
Which two reports are time-based?
Highlight reports | Checkpoint reports
34
What is a checkpoint report?
It is used to report, at a frequency defined in the work package, the status of a work package
35
What is the daily log?
It may be used to record informal issues, required actions or significant events not captured by other PRINCE2 registers/logs The Project Manager's diary
36
What is a lessons log?
It is a project repository for lessons that apply to this project or future projects Some lessons may originate from other projects and some lessons may originate from within the project
37
What is the lessons report?
It may be produced to support the lessons log if more information is required It provokes action so that the positive lessons become embedded in the organisation's way of working, and so that the organisation can avoid any negative lessons on future projects
38
When is the lessons report created?
It can be created at any time in a project Typically it can be included as part of the End Stage Report and End Project Report
39
What is a work package?
A set of information about one or more required products collated by the Project Manager to pass responsibility for work or delivery formally to a Team Manager or team member An agreement between Project Manager and Team Manager Defines the agreements and rules for carrying out project work
40
What does corporate, programme management or the customer delegate to the Project Board?
Project tolerances
41
What does the Project Board delegate to the Project Manager?
Stage tolerances
42
What does the Project Manager delegate to the Team Manager?
Work package tolerances
43
What does the Team Manager report to the Project Manager?
Work package progress/issues
44
What does the Project Manager report to the Project Board?
Stage progress/exceptions
45
What does the Project Board report to corporate, programme management or the customer?
Project progress/exceptions
46
Who sets the overall requirements and tolerance levels (for time, cost, quality, scope, benefits and risk) for the project?
Corporate, programme management or the customer
47
What are the roles of the following in relation to tolerances? - corporate or programme management - project board - project manager - team manager
- corporate or programme management - sets the context and overall tolerance - project board - has overall control at the project level - project manager - has day to day control - team manager - has control within the work package
48
What are the 2 types of progress control throughout the life of a project?
- event driven | - time driven
49
What are event driven controls?
These take place when a specific event occurs E.g. the end stage assessment at the end of a management stage E.g. the completion of the PID E.g. the end of the financial year
50
What are time driven controls?
These take place at predefined periodic intervals E.g. monthly highlight reports E.g. weekly checkpoint reports
51
Progress evaluation techniques: Milestone chart
show that it is achieving the milestones as per the forecasts
52
Progress evaluation techniques: S-curve
a graph showing cumulative actual figures (e.g. costs or hours) plotted against time
53
Progress evaluation techniques: Earned value management
this technique measures the scope, schedule and cost performance compared with plans, by comparing the completed products and the actual cost and time
54
Progress evaluation techniques: Burn charts
a technique for showing progress (e.g. during a timebox) where work that is completed and work still to be done are shown
55
Progress evaluation techniques: Kanban board
Kanban systems are visual management systems that limit the number of work items in circulation
56
Progress evaluation techniques: Peer review
a group of qualified people from outside the project have an independent review of the project and its likelihood of succeeding

PRINCE2 Foundation (17 decks)

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