3.0 Organisation Flashcards
Corporate organisational structures: ‘Traditional’ functional structure
Staff are organised by type of work (e.g. marketing, finance and sales) and there are clear reporting lines
Corporate organisational structures: Project-focused corporate organisation
Standard practice is to work with project teams
The level of overlap between the interests of the business, user and supplier stakeholders will change according to…
the type of Corporate, Programme Management or customer organisation and project
Roles and responsibilities: Programme Management (lion)
- Appoint the Executive and (possibly) the PM
- Provide information to the project as defined in the Communication Management approach
Roles and responsibilities: Senior User(s) (hippo)
- Provide user resources
- Define and verify user requirements and expectations
Roles and responsibilities: Executive (rhino)
- Appoint the PM
- Confirm the appointments to, and structure of, the Project Management Team
- Approve the Communication Management Plan
Roles and responsibilities: Senior Supplier(s) (elephant)
- Provide supplier resources
- Advise on technical aspects of proposed products
Roles and responsibilities: Project Manager (gorilla)
- Prepare and update the communication management approach
- Design, review and update the project management structure
- Plan and undertake stakeholder engagement
- Prepare role descriptions
Roles and responsibilities: Project Assurance (tiger)
- Advise on selection of project team members
- Advise on stakeholder engagement
- Ensure the communication management approach is appropriate and that planned communication activities actually take place
Roles and responsibilities: Project Support (chimp)
- Provide administrative support for the Project Team
Roles and responsibilities: Team Manager(s) (ape)
- Manage Project Team members
- Advise on Project Team members and stakeholder engagement for their part in the project
Which 2 products are produced for the Organisation theme?
- Project Initiation Document
- Communications Management Approach
Project Initiation Document (in the context of the organisation theme)
The PID provides the single source of reference for how the project is to be managed. The PID sets out the project management team structure and roles.
Communications Management Approach
This describes the means and frequency of communication to stakeholders both internal and external to the project
PRINCE2 requirements for organisation
To be following PRINCE2, a project must (as a minimum) do the following:
- Define its organisation structure and roles
- Document the rules for delegating change responsibilities
- Define the approach to stakeholder engagement
What are the 2 products that are produced and maintained for the organisation theme?
- PID
- Communication Management Approach
What are the 3 organisational interests in a project?
- Business (strategy/finance)
- User (specifying, testing and benefits)
- Supplier (creating a coherent set of outputs)
3 organisational interests: Business
- Provides the FINANCIAL and STRATEGIC fit
- There must be an affordable, value for money project that meets business needs
3 organisational interests: User
- Helps specify and TEST products, defines and delivers BENEFITS
- Users ‘use’ the outputs, they may also maintain them and will be affected by them
3 organisational interests: Supplier
- Delivers a coherent set of OUTPUTS
- Has the SKILLED resources to produce the outputs
- Often a combination of internal and external roles
What are the functions of each of the 4 layers of governance?
- Corporate/Programme - COMMISSIONING
- Project Board - DIRECTING
- Project Manager - MANAGING
- Team Manager - DELIVERING
Which governance layers form the Project Management Team?
- Directing (Project Board)
- Managing (Project Manager)
- Delivering (Team Manager)
Which layer of governance sits above the Project Management Team?
Corporate, programme management or the customer
The Project Board: Project Executive’s responsibility
The Executive is ‘ultimately accountable’ and has a strategic and financial agenda.
