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PRINCE2 Foundation > 8.0 Plans > Flashcards

8.0 Plans Flashcards

1
Q

What is product based planning?

A

You focus on what you will end up with NOT what you need to do

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2
Q

What is MoSCoW?

A

A technique for prioritising deliverables

  • Must have
  • Should have
  • Could have
  • Won’t have
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3
Q

Planning determines…

A

WHAT is to be delivered, HOW MUCH it will cost, WHEN it will be delivered, HOW it will be delivered and WHO will carry it through.

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4
Q

In PRINCE2, the plans are matched to…

A

the needs of the people at the various levels of the organisation

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5
Q

What is the purpose of the plans theme?

A

To facilitate COMMUNICATION and CONTROL by defining the MEANS of delivering the products (the where and how, by whom, and estimating the when and how much)

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6
Q

Who designs the plans?

A

Project Manager

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7
Q

Who assists with the compilation of project plans, stage plans, and team plans?

A

Project Support

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8
Q

Who assists the Project Manager in preparing project and stage plans?

A

Senior User(s)

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9
Q

Who provides supplier resources?

A

Senior Supplier(s)

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10
Q

Who sets project tolerances and documents them in the project mandate or confirms them to the project board for inclusion in the project brief?

A

Corporate, programme management or the customer

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11
Q

Who prepares team plans?

A

Team Manager(s)

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12
Q

Who prepares schedules for each work package?

A

Team Manager(s)

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13
Q

Who approves the project plan?

A

Executive

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14
Q

Who advises on the technical aspects of the proposed products?

A

Senior Supplier(s)

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15
Q

Who defines tolerances for each management stage and approves stage plans?

A

Executive

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16
Q

Who prepares the project plan and stage plans?

A

Project Manager

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17
Q

Who decides how management stages and deliver steps are to be applied?

A

Project Manager

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18
Q

Who reviews changes to the project plan to see whether there is any impact on the needs of the business or the project business case?

A

Project Assurance

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19
Q

Who ensures that project plans and stage plans remain consistent from the supplier perspective?

A

Senior User(s)

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20
Q

Who instructs corrective action when work-package-level tolerances are forecast to be exceeded?

A

Project Manager

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21
Q

Who prepares an exception plan to implement Corporate Management, Programme Management or the project board’s decision in response to an exception report?

A

Project Manager

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22
Q

Who approves exception plans when management stage level tolerances are forecast to be exceeded?

A

Executive AND corporate, programme management or the customer

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23
Q

Who contributes specialist expertise (e.g. planning tools)?

A

Project Support

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24
Q

Who baselines, stores and distributes project plans, stage plans and team plans?

A

Project Support

25
Q

Who commits supplier resources to stage plans?

A

Senior User(s)

26
Q

Who provides the Corporate, Programme Management or customer planning standards?

A

Corporate, Programme Management or the customer

27
Q

Who reviews management stage and project progress against agreed tolerances?

A

Project Assurance

28
Q

KEY DEFINITION: Plan

A

A detailed proposal for doing or achieving something which specifies the WHAT, WHEN, HOW and BY WHOM it will be achieved.

29
Q

What type of plans are there in PRINCE2?

A
  • project plans
  • stage plans
  • team plans
  • exception plans
30
Q

KEY DEFINITION: Project Plan

A

A high-level plan showing the major products of the project, when they will be delivered and at what cost.

It provides indicative timescales, milestones, cost and resource requirements based on estimates

31
Q

An initial project plan is presented as part of the…

A

PID

32
Q

The PID measures _________ against __________

A

progress

expectations

33
Q

KEY DEFINITION: Stage Plan

A

A detailed plan used as the basis for project management control throughout a management stage

34
Q

KEY DEFINITION: Exception Plan

A

A plan that often follows an exception report. For a stage plan exception, it covers the period from the present to the end of the current management stage. If the exception is at project level, the project plan will be replaced.

35
Q

KEY DEFINITION: Work Package

A

The set of information relevant to the creation of one or more products.

36
Q

What does a work package contain?

A
  • a description of the work
  • the product description(s)
  • details of any constraints on production
  • confirmation of the agreement between the Project Manager and the person or team manager who is to implement the work package that the work can be done within the constraints
37
Q

KEY DEFINITION: Team Plan

A

An optional level of plan used at the basis for team management control when executing work packages

38
Q

KEY DEFINITION: Dependency

A

A dependency means that one activity is dependent on another.

39
Q

What are the different types of dependency?

A

internal and external

40
Q

What is an internal dependency?

A

One between 2 project activities - in these circumstances the project team has control over the dependency

41
Q

What is an external dependency?

A

One between a project activity and a non-project activity, where non-project activities are undertaken by people who are not part of the project team

42
Q

Which products does PRINCE2 require to be produced and maintained for the plans theme?

A
  • product description
  • project product description
  • product breakdown structure
  • plan
43
Q

What is a product description?

A

A description of each product’s purpose, composition, derivation and quality criteria

44
Q

What is a project product description?

A

A description of the overall projects output, including the customers quality expectations, together with the acceptance criteria and acceptance methods for the project. As such it applies to a project plan only

45
Q

What is a product breakdown structure?

A

A hierarchy of all the products to be produced during a plan

46
Q

How does PRINCE2 address the planning horizon issue?

A

By requiring that both high-level and detailed plans are created and maintained at the same time, reflecting the relative certainty and uncertainty on either side of the planning horizon

47
Q

What is the level of detail in the initiation stage plan?

A

The initiation stage plan is similar to the project plan in content, but each element is broken down to the level of detail required for DAY-TO-DAY control by the Project Manager

48
Q

What is the level of detail in an exception plan?

A

Exception plans are prepared to the same level of detail as the plan they replace. If approved, the exception plan replaces the plan that is in exception and becomes the new baselined plan

49
Q

What should be considered when designing a plan?

A
  • the number of management stages
  • the length of management stages
  • management stages and delivery approach
  • format and presentation of the plan
50
Q

During which process is the project product description created?

A

In the starting up a project process as part of the initial scoping activity

51
Q

When is a product description produced?

A

As soon as the need for the product is identified

52
Q

What is a product breakdown structure?

A

The plan is broken down into its major products, which are then further broken down until an appropriate level of detail for the plan is reached. A lower-level product can be a component of only one higher-level product. The resultant hierarchy of products is known as a product breakdown structure.

53
Q

What is levelling resource usage?

A

The first allocation of resources may lead to uneven resource usage or over-utilisation of some resources. It may therefore be necessary to rearrange resources; this is called levelling. Activities may be reassigned, or they may have start dates and durations changed within the slack available. The end result is a final schedule with all activities assigned and resource utilisation equating to resource availability.

54
Q

What is a milestone?

A

An event on a schedule which marks the completion of key activities

55
Q

What is the programme’s monitoring and control strategy?

A

The document that describes how a programme will apply internal controls to itself

56
Q

What are the main techniques used for planning in PRINCE2?

A

MoSCoW
Estimating
Scheduling

57
Q

What are some common scheduling techniques?

A
  • Gantt charts
  • Critical Path diagram
  • Spreadsheets
  • Product checklist
58
Q

TRUE OR FALSE: There can be more than one delivery step within a management stage.

A

True

PRINCE2 Foundation (17 decks)

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