SECNAV M-5216.5 - DON CORRESPONDENCE MANUAL

Question 1

To a large degree, the image and effectiveness of the DON is portrayed by the tone, quality, and responsiveness of what?

Answer 1

Correspondence

Question 2

What are often better than correspondence for working out details?

Answer 2

Conversations

Question 3

Follow your what when corresponding on substantive matters such as command decisions, policy issues, and official recommendations?

Answer 3

Chain of command

Question 4

What addressee will always forward official correspondence with an endorsement?

Answer 4

“Via”

Question 5

When writing to higher authority on a personal matter affecting the command, prepare your letter on plain bond paper in what format?

Answer 5

Standard Letter

Question 6

Marine Corps Personnel when writing to Higher Authority Use NAVMC 10274, administrative Action (AA) Form, as prescribed in what?

Answer 6

Marine Corps Order 5216.19

Question 7

What provide a fast and reliable means for sending official correspondence?

Answer 7

Facsimile machines

Question 8

What eliminate the cost of addressing envelopes and the risk of putting letters in the wrong envelopes?

Answer 8

Window envelopes

Question 9

Use what when possible for routine matters that require no personal touch?

Answer 9

Form letters

Question 10

What are pre-drafted standard letters that contain paragraphs that you may pick from to best fit the situation for which you are writing?

Answer 10

Guide letters

Question 11

What is a critical step in the processing of outgoing correspondence?

Answer 11

Coordination

Question 12

Always coordinate during what stage, before the correspondence is put into final form and submitted for signature?

Answer 12

Drafting

Question 13

Delegate what to the lowest legal and practical level?

Answer 13

Signature authority

Question 14

An individual who signs correspondence under delegated authority will use what term typed below their name when signing documents under this delegated authority?

Answer 14

“By direction”

Question 15

In the absence of the commander/commanding officer/officer in charge, and where specifically authorized by law or regulation, an officer who temporarily succeeds to command shall sign official correspondence with what term typed below their name?

Answer 15

“Acting”

Question 16

When a piece of correspondence is in final form and the official that would normally sign the correspondences unable to do so, it is permissible to have the correspondence signed what?

Answer 16

“for”

Question 17

What is correspondence that requires some type of action, requires a response, or has long-term reference value?

Answer 17

Controlled correspondence

Question 18

Assign what to only incoming mail that requires a response or has long-term reference value?

Answer 18

Controls

Question 19

Use what to track the status of controlled correspondence routed for action?

Answer 19

OPNAV 5211/7 Correspondence/Document Control Card

Question 20

Normally, correspondence should be answered within how many working days or as prescribed by the immediate superior in command or by the tasking authority for the response?

Answer 20

10

Question 21

Correspondence from Congress shall be answered within how many workdays of receipt?

Answer 21

5

Question 22

For more information on the handling of naval legislative affairs refer to what instruction?

Answer 22

SECNAVINST 5730.5J

Question 23

Answer Freedom of Information Act (FOIA) requests and Privacy Act requests within how many workdays of receipt?

Answer 23

10

Question 24

Limit the use of the SSN of a Service member or civilian employee of the DoD unless essential for identification and authorized for use by authority of what?

Answer 24

Executive Order 9397

Question 25

The standard size paper for all official letterhead stationery is what?

Answer 25

8-1/2 inches by 11 inches

Question 26

The use of letterhead is authorized for commanders, commanding officers, officer's in charge and directors or those who have signature authority for commands that are represented in the what?

Answer 26

SNDL

Question 27

Letterhead stationary of the DON shall bear a seal of the DoD that is what in size?

Answer 27

One-inch in diameter

Question 28

What can prevent a letter from becoming too detailed?

Answer 28

Enclosure

Question 29

An enclosure marking goes in the what, whether the text is arranged normally or lengthwise?

Answer 29

Lower right corner

Question 30

When size, weight, or other factors prevent sending an enclosure with a letter, send it separately and type what after the enclosure's description?

Answer 30

"(sep cover)"

Question 31

Express what time in four digits based on the 24-hour clock?

Answer 31

Military

Question 32

There are how many date formats allowed for use in Navy correspondence?

Answer 32

Three

Question 33

What date format is only used as part of the sender's symbol, or in the absence of the sender's symbol, as the date for the letter?

Answer 33

Abbreviated

Question 34

What date format is only used in the text of correspondence?

Answer 34

Standard

Question 35

What date format is used as both the date of correspondence and in the text?

Answer 35

Civilian

Question 36

Do not abbreviate military titles in the text of what?

Answer 36

Press reports

Question 37

For examples on punctuating, capitalizing, and spelling, refer to the what?

Answer 37

Government Printing Office (GPO) Style Manual

Question 38

What is the preferred font style and size for official correspondence?

Answer 38

Courier New 12-point

Question 39

Use what format or one of its variations to correspond officially within or outside the DoD?

Answer 39

Standard letter

Question 40

The person whose title appears in the "To:" line is the what?

Answer 40

Action addressee

Question 41

Allow what size top, bottom, left, and right margins on each page of a standard letter?

Answer 41

1-inch

Question 42

For directives, headers are 1 inch and footers are what?

Answer 42

.5 inches

Question 43

If "in reply refer to' is not printed on your activity's letterhead paper, type the SSIC on the second line below the letterhead, starting how many inches or more from the right edge of the paper?

Answer 43

2

Question 44

A sender's symbol for a standard letter has how many parts?

Answer 44

Three

Question 45

What is a four-or five-digit number which represents a document's subject?

Answer 45

SSIC

Question 46

To find the SSIC that most closely represents the subject, refer to what?

Answer 46

SECNAV M-5210.2

Question 47

The originator's code, with or without the serial number, is the originator's office symbol or the what?

Answer 47

Hull number of a ship

Question 48

All classified correspondence created by your activity must be given a what?

Answer 48

Serial number

Question 49

An activity that uses serial numbers shall start a new sequence of numbers at the beginning of each calendar year and assigns numbers consecutively beginning with what?

Answer 49

001

Question 50

Numbers assigned by what and the initials of writers and typists are unauthorized as identification symbols?

Answer 50

Word processing centers

Question 51

Refer to what for information on marking and handling classified correspondence?

Answer 51

SECNAV M-5510.36

Question 52

What applies to information that is not classified, but which may be withheld from the public under the FOIA?

Answer 52

For Official Use Only (FOUO)

Question 53

Every standard letter must have a "From:" line, except a letter that will be used with a what?

Answer 53

Window envelope

Question 54

Address all correspondence to the what of an activity?

Answer 54

Activity head

Question 55

Use what line when one or more activities outside of your activity should review a letter before it reaches the action addressee?

Answer 55

" Via: "

Question 56

The subject line consists of a sentence fragment that tells readers what the letter is about, usually in how many words or less?

Answer 56

10

Question 57

In formal correspondence, do not use what in subject line?

Answer 57

Acronyms

Question 58

What reference is a document that some addressees neither hold or need?

Answer 58

Not-to-all (NOTAL)

Question 59

if you would like to provide a copy of a reference listed in your correspondence to a "Via" or "Copy to" addressee, annotate what in parentheses to the right of the addressee you send it to?

Answer 59

" w/ref(x) "

Question 60

If you have more than how many references to list, continue with (aa), (ab), etc?

Answer 60

26

Question 61

What cite references depending on whether you want to mention them in passing or highlight a particular one?

Answer 61

Endorsements

Question 62

To cite an earlier communication between your activity and the action addressee, you may substitute a what for the issuing activity?

Answer 62

Personal pronoun

Question 63

Start all continuation lines at the what?

Answer 63

Left margin

Question 64

Do not indent the continuation lines of a what?

Answer 64

Subparagraph

Question 65

A signature page must have at least how many lines of text preceding the signature?

Answer 65

Two

Question 66

Use what in long correspondence with widely varying topics?

Answer 66

Paragraph headings

Question 67

Start all lines of the signature line at the center of the page, beginning on what line below the text?

Answer 67

Fourth

Question 68

What number is an alpha-numeric that is used to group commands or activities by classification?

Answer 68

SNDL

Question 69

Center page numbers what distance from the bottom edge, starting with the number 2?

Answer 69

1/2 inch

Question 70

To number the pages of a TOP SECRET document, see what instruction?

Answer 70

SECNAV M-5510.36

Question 71

Use what when you have more than one action addressee?

Answer 71

Multiple-address letter

Question 72

The multiple-address letter is the same as the as the standard letter, except in what?

Answer 72

Handling addresses

Question 73

There are how many ways to list addresses?

Answer 73

Three

Question 74

When a letter is transmitted via your activity, use what to forward comments, recommendations, or information?

Answer 74

Endorsement

Question 75

While an endorsement is mostly used to transmit correspondence through the chain of command, you may also use it to what?

Answer 75

Redirect a letter

Question 76

Do not use an endorsement to reply to a what?

Answer 76

Routine letter

Question 77

Start the endorsement line at the left margin on what line below the date line?

Answer 77

Second

Question 78

If your endorsement is significant and not routine, each activity that endorsed the basic letter before you and the originator of the basic letter shall be included as what addressee on your endorsement?

Answer 78

Copy to

Question 79

If a copy to addressee will be receiving the basic letter and previous endorsements for the first time from you, to the right of each of these addressees, type what word in parentheses to show that your endorsement includes the basic letter, enclosures, and prior endorsements?

Answer 79

"complete"