SECNAV M-5216.5 (2015), Department of the Navy Correspondence Manual; Chapter 2 Flashcards
To a large degree, the image and effectiveness of the Department of the Navy (DON) is portrayed by the tone, quality, and responsiveness of what?
Correspondence
With the use of computers and advanced word processing software, what type of changes to the correspondence are no longer acceptable?
Pen and ink
Conversations are often better than correspondence for working out details. In order to confirm agreed upon conversations of issues of importance or policy, what must be completed?
Memorandum For The Record (“memo”)
What should be referenced when writing to North Atlantic Treaty Organization (NATO) Forces?
Standardization Agreement (STANAG) Number 2066, Layout for Military Correspondence
Which type of addressee will always forward official correspondence with an endorsement?
Via
Which type of paper using standard letter format should be used by Navy personnel when writing to a higher authority on a personal matter affecting the command?
Plain bond
Which form should be used by Marine Corps personnel when writing to a higher authority?
Use NAVMC 10274, Administrative Action (AA) Form
Which type of machines provide a fast and reliable means for sending official correspondence?
Facsimile
Which types of envelopes eliminate the cost of addressing envelopes and the risk of putting letters in the wrong envelopes?
Window envelopes
What line is not included in the window-envelope letter format, so every copy that goes outside your activity must be on letterhead to show its origin?
“From” line
Which type of letters should be used when possible for routine matters that require no personal touch (sympathy, apology, or appreciation)?
Form letters
Which type of letters are pre-drafted standard letters which contain paragraphs that may be picked from to best fit the situation for which you are writing?
Guide letters
Which form should correspondence be submitted for signature?
Final
Who must sign documents that establish policy?
Commanding Officer (also Commanders & OICs)
All delegations of signature authority will be made in writing and signed by who?
person delegating the authority
Which term will be used by any individual who signs correspondence under delegated authority which will be typed below their name when signing documents under this delegated authority?
By direction
Which term typed below their name shall be used by any officer who temporarily succeeds to command?
Acting
Provide an example of a signatory being formally, but temporarily, appointed to replace an official who signs correspondence by title rather than “By direction”.
O. E. CRISOSTOMO
Deputy
Acting
Which term can be used to sign correspondence when it is in final form and the official that normally would have signed the correspondence is unable to do so?
For
What method of delegation of signature authority should be used only when a delay would fail to meet a crucial deadline?
Signing “For” an absent Official
What do signature authority use to replicate his or her signature where personal signing of a piece of correspondence is impractical or the correspondence is of a routine nature?
Electronic signature
Personnel authorized to use a signature stamp of someone else’s signature shall do what nest to each signature they stamp to authenticate the stamp?
Pen their initials
Which type of correspondence requires some type of action, response, or has a long term reference value?
Controlled correspondence
Within how many working days should correspondence normally be answered within?
10 days
