RX100 Willow Inpatient Fundamentals - Chapter 6: Dispense Location and Medication Lists

Question 1

dispense location

Answer 1

where the medication comes from (eg. main pharmacy, satellite pharmacy, floor stock, pyxis, pyxis load, etc)

noted in the bottom of the order composer

Question 2

pharmacy record

Answer 2

aka PHR record

each dispense location is built as a PHR record in Epic

Question 3

PHR record

Answer 3

aka pharmacy record

each dispense location is built as a PHR record in Epic

Question 4

medication list record

Answer 4

aka EFY record

each pharmacy (PHR) record has an EFY record, which indicates which medications (ERX records) and packages (NDC records) are available in that pharmacy

Question 5

EFY record

Answer 5

aka medication list record

each pharmacy (PHR) record has an EFY record, which indicates which medications (ERX records) and packages (NDC records) are available in that pharmacy

Question 6

how to find the dispense location for an order?

Answer 6

bottom of order composer

in verify activity

Question 7

how to open and review a medication list for a dispense location?

Answer 7

on the hyperspace toolbar, Pharmacy > Medication List Admin

medication lists usually have the same name as the pharmacy they belong to. open the correct medication list.

Question 8

what do the icons on the Central Pharmacy med list mean?

Answer 8

green dot = medication appears on a preference list

green check = NDC is available in a given dispense location

red dot = NDC is dispensed by default

yellow dot = entire package dispensed

Question 9

what does green dot on the Central Pharmacy med list mean?

Answer 9

the medication appears on a preference list

Question 10

what does green check on the Central Pharmacy med list mean?

Answer 10

the NDC is available in a given dispense location

Question 11

what does red dot on the Central Pharmacy med list mean?

Answer 11

the NDC is dispensed by default

Question 12

what does yellow dot on the Central Pharmacy med list mean?

Answer 12

the entire package will be dispensed

eg. multi-dose packages like inhalers, tubes of cream, cups of liquid, bags of IV fluids

Question 13

what does it mean when a package is struck through on the Central Pharmacy med list?

Answer 13

that package is no longer being manufactured, but may still have it in stock and available to dispense

Question 14

how to only view packages on the med list that are in stock?

Answer 14

select “only show NDCs on medication list”

Question 15

how is dispense location picked for an order?

Answer 15

Epic automatically picks dispense location based on:
- patient’s unit
- dispense locations (or “pharmacies”)
- medication lists

there is a set preference order for dispense locations in each unit

central pharmacy is the “failsafe” dispense location

Question 16

what is the “failsafe” dispense location for a new order?

Answer 16

central pharmacy

Question 17

how are medication lists updated?

Answer 17

manually

inventory is not tracked through medication lists. willow admins update the medication lists manually as needed.

Question 18

do medication lists keep track of inventory?

Answer 18

NO - medication lists DO NOT keep track of inventory levels or how many packages/units are in stock

managing the inventory in each pharmacy is usually done in Willow Inventory or a third-party system