Prosci - Change Portfolio Management Flashcards
What is Change Portfolio Management?
A structured approach and set of tools for managing the cumulative and collective impact of a portfolio of change.
It introduces a new perspective necessary for a holistic view of change.
What is the primary consideration when defining the scope of a change portfolio?
Deciding on the magnitude of the scope: workgroup, department, function, cross-functional, or enterprise.
This includes understanding what changes are contained in the portfolio.
What factors does Prosci recommend considering before managing the change portfolio?
Scope, Influence, Resources.
Each factor plays a critical role in how effectively change can be managed.
What does the ‘Influence’ factor refer to in Change Portfolio Management?
The ability to influence outcomes such as project entry/exit, investment, resource assignment, and milestone timing.
It involves how decisions can be shaped regarding change initiatives.
What should be considered regarding ‘Resources’ in Change Portfolio Management?
The amount and types of resources available, including team size and organizational resources.
This also includes the level of sponsorship and engagement.
What are the three key approaches in the Prosci Portfolio Scaling Plot?
Visualize, Manage, Optimize.
Each approach corresponds to different levels of influence and resource availability.
What is the focus of the ‘Visualize’ path in Change Portfolio Management?
Seeing change saturation and collision to inform decisions.
This often involves using tools like heat maps.
What does a heat map represent in Change Portfolio Management?
A visual representation of the change portfolio showing changes, impact groups, degree of impact, and timing.
It uses color-coded displays to indicate levels of impact.
In the ‘Manage’ path, what is emphasized in Change Portfolio Management?
Taking action to manage saturation and collision with appropriate influence and resources.
This involves collaboration with project and program managers.
What is the purpose of the ‘Optimize’ path in Change Portfolio Management?
To minimize change saturation and collision by making necessary changes to business activities.
This includes project intake processes and sponsor engagement.
What is the first step to take in the Visualize path?
Identify what decisions need to be informed with visualizations.
This will guide the necessary data collection for effective decision-making.
What does the ‘Manage’ path focus on establishing?
Common data about each change, including types of change and degree of impact.
This is crucial for effective decision-making in managing the change portfolio.
Fill in the blank: The primary focus of the ‘Optimize’ path is to _______.
minimize change saturation and change collision.
True or False: The ‘Visualize’ path is about taking immediate actions to manage changes.
False.
The Visualize path is primarily focused on seeing and understanding the change landscape.
What role does sponsor engagement play in the Optimize path?
It aligns leadership support with the efforts of managing the change portfolio.
This is essential for achieving operational effectiveness.
What should be the outcome of the Optimize path?
Achieving operational effectiveness and strategic alignment of projects and change initiatives.
This ensures the change portfolio is effective and aligned with business goals.
