Project+ Study Notes 32 Flashcards
You should document a transition or integration plan for transferring the product or result of the project to the organization. Set up a meeting—or a series of meetings, depending on the complexity of the project—with the manager who will be responsible for the ongoing upkeep of the product or result you’re turning over. Provide them with user documentation for the product.
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Training is an important component of transition. Document special skills, training, maintenance issues and costs, licensing costs, warranty periods, and so on. Make certain the new manager understands any special requirements for maintaining the product as well.
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team members are released during times throughout the project when their skills are completed etc …
Releasing Team Members :
You should perform a final performance appraisal when releasing team members from the project. If you work in a functional organization, you should coordinate this with the employee’s functional manager and make certain your review is included as part of their final, annual review.
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is the process of completing and settling the terms of the contract and documenting acceptance. This process determines whether the work described in the procurement documentation or contract was completed accurately and satisfactorily. The procurement department needs to provide the vendor formal written notice that the deliverables have been accepted and the contract has been completed. This letter will be based on your approval of the work.
Closing out the contract
involves gathering and centralizing project documents, performing a lessons learned review, and writing the final project close report. This is where project records and files are collected and archived, including the project-planning documents, change records and logs, issue logs, lessons learned, and more. You’ll also collect and archive documentation showing that the project is completed and that the transfer of the product of the project to the organization (or department responsible for ongoing maintenance and support) has occurred.
Administrative closure
shows you have completed the work of the project and that you can produce sign-offs, and other legal documents, should the need arise. Also, it can be used to help you or other project managers on future projects. Your planning documents can be a reference for cost and time estimates or used as templates for planning similar projects in the future. Check with your project management office (PMO) to determine whether they have a centralized project archive such as an intranet site or wiki pages for the project documents. They will tell you what the guidelines are for documentation and how to file, organize, and store it.
Archiving project Documents :
Recap of the original goals and objectives of the project, Statement of project acceptance or rejection (and the reasons for rejection), Summary of project costs, Summary of project schedule, Lessons learned and historical data.
Final project closeout report should include :