Project+ Study Notes 26

Question 1

It’s important to establish separate procedures for emergency changes. This should include a description and definition of an emergency, the authority level of the project manager in this situation, and the process for reporting the change after it’s implemented. So changes can be made on the spot.

Answer 1

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Question 2

Changes should be communicated to the sponsor, stakeholders, and project team members. This can be accomplished in several ways, and one of the most effective is at the ???

Answer 2

project status meeting

Question 3

??? are generally kicked off during the Executing phase to keep stakeholders apprised of progress. Change requests should be a regular agenda item at these meetings. The change request log should also be reviewed to discuss changes that were implemented during the last reporting period and those scheduled for implementation in the next period.

Answer 3

Project status meetings

Question 4

??? is when two businesses come together to perform business as one organization. Once the merger is complete, they are one entity.

An ??? is when one business takes over another. The organization performing the takeover has the power and authority and becomes the decision maker for both organizations.

Answer 4

merger / acquisition

Question 5

is the opposite of a merger or acquisition. The organizations that merged or were acquired decide to break into separate entities. A demerger or split is also likely to change the overall goals of the project or perhaps cause its cancellation.

Answer 5

demerger or split

Question 6

typically occur within the organization. An example of ??? is automating a process that previously was performed on paper. If your project has anything to do with this process or is impacted by the process, changes will be coming your way.

Answer 6

Business process changes

Question 7

can impact the resources assigned to and working on your project. This could potentially delay the schedule, especially if you will no longer have the resources originally planned for project activities. You’ll need time to negotiate resource availability with the new managers.

Answer 7

reorganization

Question 8

is the process of identifying the goods and services required for your project that will be purchased from outside the organization.

Answer 8

Procurement planning

Question 9

determines whether it’s more cost-effective to produce the needed resources in-house or to procure them from outside the organization. The procurement process is complex and often involves the legal department.

Answer 9

Make-or-buy analysis

Question 10

You should include both direct costs and indirect costs when using the make-or-buy analysis technique. Direct costs are those that are directly attributed to the project, such as costs needed to produce the resource. Indirect costs are those costs associated with overhead, management, and ongoing maintenance costs.

Answer 10

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