Project+ Study Notes 30

Question 1

should occur regularly during the project. The purpose of ??? is to exchange information and provide updated information regarding the progress of the project. You’ll want to hold ??? with the stakeholders, sponsor, project team members, and customers on a regular basis to report on project progress.

Answer 1

Status Meetings

Question 2

are a way to visually depict the progress of the project and are often used by executives in the organization. They are easy to read and are usually updated with real-time information so they are always up to date. ??? typically displays the most important elements of the project such as cost, time, and deliverables.

Answer 2

Dashboards

Question 3

are items that arise that could impact the project, bring about a risk, or delay or prevent the completion of deliverables. ??? should be captured in an ??? log.

Answer 3

Issues

Question 4

Identification number for tracking, Date the issue was recorded, Description of the issue, Name of the person who reported the issue, Name of the person who owns the issue and will follow through to resolution, Impact rating of the issue usually expressed as high-medium-low, Action plan to resolve issue, Status of the issue, Closed date.

Answer 4

Common elements in issue log :

Question 5

are tasks that come about, usually at a project status meeting, that require follow-up or resolution. They are typically about the project but don’t have a direct impact on the work of the project.

Answer 5

Action items

Question 6

a stakeholder may ask how much money was spent on the previous work order with the project vendor. This action item is recorded on the action item log, and its results are reported at the next status meeting. Action items can take many forms such as requests for additional information, to prepare a briefing on a specific topic, to contact someone in the procurement department about an upcoming bid, and so on.

Answer 6

Action Items ex :

Question 7

are typically internal to the organization. Project documents, change control documents, and general information about the project can be posted to the wiki site. A wiki site is generally dedicated to a specific topic or project. Stakeholders, team members, and the project manager should be granted access to the wiki pages to review content. Some team members, depending on their roles, may also have the ability to update documents and post new information. For example, the project coordinator would upload and post project documents as they are approved. The project scheduler would update the project schedule with completed milestones and so on.

Answer 7

Wiki Pages

Question 8

A knowledge base is a collection of information about a product or process that is continually kept up to date. A vendor knowledge base contains information about their products or services. For example, Microsoft has an extensive knowledge base for its products that allows users to query on “how to,” various uses of the product, and so on.

Answer 8

Vendor Knowledge Bases

Question 9

allow project team members to work on the same documents while maintaining version control so only the most recent document is available for review. For example, you might post an SOW and alert your team members that you’d like them to review and make their additions and changes to the document. The ??? provides a check-in and check-out process so that team members are always reviewing and updating the latest version of the document.

Answer 9

Collaboration tools

Question 10

??? Project costs must not exceed more than 5 percent of the budgeted cost baseline.

Quality standards will meet or exceed industry standards by no more than +/− .03 standard deviations.

Increase the number of page visits to the new website by 10 percent over 6 months.

Answer 10

ex.’s of KPIs :