ME 212: Module 4 - Organizing

Question 1

is a management function which refers to “the structuring of resources and activities to accomplish objectives in an efficient and effective manner.”

Answer 1

Organizing

Question 2

The arrangement or relationship of positions within an organization is called ________.

Answer 2

Structure

Question 3

The result of the organizing process is the ______.

Answer 3

Structure

Question 4

It defines the relationships between tasks and authority for individuals and departments.

Answer 4

Structure

Question 5

It defines formal reporting relationships, the number of levels in the hierarchy of the organization, and the span of control.

Answer 5

Structure

Question 6

It defines the groupings of individuals into departments and departments into organizations.

Answer 6

Structure

Question 7

It defines the system to effect coordination of effort in both vertical (authority) and horizontal (tasks) directions.

Answer 7

Structure

Question 8

It is a “structure that details lines of responsibilities, authority, and position”.

Answer 8

FORMAL ORGANIZATION

Question 9

It is “the planned structure” and it “represents the deliberate attempt to establish patterned relationships among components that will meet the objectives effectively”

Answer 9

FORMAL ORGANIZATION

Question 10

It is when members of an organization spontaneously form a group with friendship as the principal reason for belonging.

Answer 10

Informal Groups

Question 11

It is not a part of the formal organization and it does not have a formal performance purpose.

Answer 11

Informal Groups

Question 12

It is oftentimes very useful in the accomplishment of major tasks, especially if these tasks conform to the expectations of the members of the group

Answer 12

Informal Groups

Question 13

It is like the concern for environmental or love for classical.

Answer 13

COMMON INTEREST

Question 14

Which gives people the chance to share ideas, opinions, and feelings.

Answer 14

PROXIMITY

Question 15

Which are derived from unions, cultural societies, fraternities, etc.

Answer 15

NEED SATISFACTION

Question 16

Which are derived from unions and fraternities.

Answer 16

COLLECTIVE POWER

Question 17

Which attract individuals like consumer society, sports club, etc.

Answer 17

GROUP GOALS

Question 18

3 TYPES OF AUTHORITY

Answer 18

• Line Authority
• Staff Authority
• Functional Authority

Question 19

A type of authority where a manager’s right to tell subordinates what to do and then see that they do it

Answer 19

Line Authority

Question 20

A type of authority where staff specialist’s right to give advice to a superior

Answer 20

Staff Authority

Question 21

A type of authority where a specialist’s right
to overs see lower level personnel involved in that specialty, regardless of where the personnel are in the organization

Answer 21

Functional Authority

Question 22

It performs tasks that reflect the organization’s primary goal and mission.

Answer 22

Line department

Question 23

In a construction firm, the
department that negotiates and
secures contracts for the firm is a
____________________.

Answer 23

Line department

Question 24

It is also a line function.

Answer 24

Construction Division

Question 25

Include all those that provide specialized skills in support of line departments.

Answer 25

Staff departments

Question 26

A department that include those which perform strategic planning, labor relations, research, accounting, and personnel.

Answer 26

Staff Departments

Question 27

An authority is one given to a person or a work group to make decisions related to their expertise even if these decisions concern other departments.

Answer 27

Functional authority

Question 28

This authority is given to most budget officers of organizations, as well as other officers.

Answer 28

Functional authority

Question 29

It is a formal group of persons formed for a specific purpose

Answer 29

Committee

Question 30

2 Classification of Committees

Answer 30

- Ad Hoc Committee - Standing Committee

Question 31

A committee where one created for a short-term purpose and has a limited life.

Answer 31

Ad Hoc Committee

Question 32

A committee is created to manage the anniversary festivities of a certain firm.

Answer 32

Ad Hoc Committee

Question 33

A relatively permanent committee that deals with issues on an ongoing basis

Answer 33

Standing Committee

Question 34

An example is the grievance committee set up to handle initial complaints from employees of the organization.

Answer 34

Standing Committee

Question 35

3 Types of Organization

Answer 35

- Functional Organization - Product or Market Organization - Matrix Organization

Question 36

A form of departmentalization in which everyone engaged in one functional activity, such as engineering or marketing, is grouped into one unit.

Answer 36

Functional Organization

Question 37

It refers to the organization of a company by divisions that bring together all those involved with a certain type of product or costumer.

Answer 37

Product or Market Organization

Question 38

With its feature of operation by divisions, is “appropriate for a large corporation with many product lines in several related industries.”

Answer 38

Product or Market Organization

Question 39

An organizational structure in which each employee reports to both a functional or division.

Answer 39

Matrix Organization

Question 40

According to them, __________ is a structure with two (or more) channels of command, two lines of budget authority, and two sources of performance and reward.”

Answer 40

Thompson and Strickland; Matrix Organization

Question 41

He declared that, “the ________________ was designed to keep employees in a central pool and to allocate them to various projects in the firm according to the length of time they were needed.”

Answer 41

Higgins; Matrix Structure

Question 42

Determining the scope of work and how it is combined in job.

Answer 42

Division of Labor

Question 43

The process of assigning various degrees of decision making authority subordinates.

Answer 43

Delegation of Authority

Question 44

The grouping related jobs, activities, or processes into major organizational subunits.

Answer 44

Departmentation

Question 45

The number of people who report directly to given manager.

Answer 45

Span of Control

Question 46

The linking of activities in the organization that serves to achieve a common goal or objective.

Answer 46

Coordination

Question 47

A diagram of the organization’s official positions and formal lines of authority

Answer 47

Organization Chart

Question 48

Provides written descriptions of authority relationships, details the functions of major organizational units and describes job procedures.

Answer 48

Organizational Manual

Question 49

Describes personnel activities and company policies.

Answer 49

Policy Manual

Question 50

(5) Value of Formal Organization

Answer 50

Easy to Fix Accountability No Overlapping of Work Unity of Command Possible Easy to Get Goals Stability in Organization

Question 51

Are those individuals assigned to a specific manager to provide needed staff services.

Answer 51

Personnel Staff

Question 52

Are those individuals providing needed staff services for the whole organization.

Answer 52

Specialized Staff