ME 212: Module 4 - Organizing Flashcards
is a management function which refers to “the structuring of resources and activities to accomplish objectives in an efficient and effective manner.”
Organizing
The arrangement or relationship of positions within an organization is called ________.
Structure
The result of the organizing process is the ______.
Structure
It defines the relationships between tasks and authority for individuals and departments.
Structure
It defines formal reporting relationships, the number of levels in the hierarchy of the organization, and the span of control.
Structure
It defines the groupings of individuals into departments and departments into organizations.
Structure
It defines the system to effect coordination of effort in both vertical (authority) and horizontal (tasks) directions.
Structure
It is a “structure that details lines of responsibilities, authority, and position”.
FORMAL ORGANIZATION
It is “the planned structure” and it “represents the deliberate attempt to establish patterned relationships among components that will meet the objectives effectively”
FORMAL ORGANIZATION
It is when members of an organization spontaneously form a group with friendship as the principal reason for belonging.
Informal Groups
It is not a part of the formal organization and it does not have a formal performance purpose.
Informal Groups
It is oftentimes very useful in the accomplishment of major tasks, especially if these tasks conform to the expectations of the members of the group
Informal Groups
It is like the concern for environmental or love for classical.
COMMON INTEREST
Which gives people the chance to share ideas, opinions, and feelings.
PROXIMITY
Which are derived from unions, cultural societies, fraternities, etc.
NEED SATISFACTION
Which are derived from unions and fraternities.
COLLECTIVE POWER
Which attract individuals like consumer society, sports club, etc.
GROUP GOALS
3 TYPES OF AUTHORITY
- Line Authority
- Staff Authority
- Functional Authority
A type of authority where a manager’s right to tell subordinates what to do and then see that they do it
Line Authority
A type of authority where staff specialist’s right to give advice to a superior
Staff Authority
A type of authority where a specialist’s right
to overs see lower level personnel involved in that specialty, regardless of where the personnel are in the organization
Functional Authority
It performs tasks that reflect the organization’s primary goal and mission.
Line department
In a construction firm, the
department that negotiates and
secures contracts for the firm is a
____________________.
Line department
It is also a line function.
Construction Division
Include all those that provide
specialized skills in support of line departments.
Staff departments
A department that include those which perform strategic planning, labor relations, research, accounting, and personnel.
Staff Departments
An authority is one given to a person or a work group to make decisions related to their expertise even if these decisions concern other departments.
Functional authority
This authority is given to most budget officers of organizations, as well as other officers.
Functional authority
It is a formal group of persons formed for a specific purpose
Committee
2 Classification of Committees
- Ad Hoc Committee
- Standing Committee
A committee where one created for a short-term purpose and has a limited life.
Ad Hoc Committee
A committee is created to manage the anniversary festivities of a certain firm.
Ad Hoc Committee
A relatively permanent
committee that deals with issues on an ongoing basis
Standing Committee
An example is the grievance
committee set up to handle
initial complaints from
employees of the organization.
Standing Committee
3 Types of Organization
- Functional Organization
- Product or Market Organization
- Matrix Organization
A form of departmentalization in which everyone engaged in one functional activity, such as engineering or marketing, is grouped into one unit.
Functional Organization
It refers to the organization of a company by divisions that bring together all those involved with a certain type of product or costumer.
Product or Market Organization
With its feature of operation by divisions, is “appropriate for a large corporation with many product lines in several related industries.”
Product or Market Organization
An organizational structure in which each employee reports to both a functional or division.
Matrix Organization
According to them, __________ is a structure with two (or more) channels of command, two lines of budget authority, and two sources of performance and reward.”
Thompson and Strickland; Matrix Organization
He declared that, “the ________________ was designed to keep employees in a central pool and to allocate them to various projects in the firm according to the length of time they were needed.”
Higgins; Matrix Structure
Determining the scope of work and how it is combined in job.
Division of Labor
The process of assigning various degrees of decision making authority subordinates.
Delegation of Authority
The grouping related jobs, activities, or processes into major organizational subunits.
Departmentation
The number of people who report directly to given manager.
Span of Control
The linking of activities in the organization that serves to achieve a common goal or objective.
Coordination
A diagram of the organization’s official positions and formal lines of authority
Organization Chart
Provides written descriptions of authority relationships, details the functions of major organizational units and describes job procedures.
Organizational Manual
Describes personnel activities and company policies.
Policy Manual
(5) Value of Formal Organization
Easy to Fix Accountability
No Overlapping of Work
Unity of Command Possible
Easy to Get Goals
Stability in Organization
Are those individuals assigned to a specific manager to provide needed staff services.
Personnel Staff
Are those individuals providing needed staff services for the whole organization.
Specialized Staff
