Managing projects Flashcards
What are the RIBA stages?
I have little experience in the initial stages but my understanding is that includes the design brief invisibility studies, concept design which then leads to a more developed design ready for construction. Thereafter, handover and close out followed by occupation.
Explain the stages of a project’s life cycle.
*Design Conception Phase
*Pre-Construction Phase
*Construction Phase
*Performance and Monitoring Phase
* Project Closure Phase
Explain the following terms: inception, briefing, financial feasibility, quality controls, completion timescales and subsequent programming.
Statutory obligations are those obligations that do not arise out of a contract, but are imposed by law.
The statutory obligations applicable to the design, construction and operation of buildings are extensive and complicated, and they will depend on the specific nature of the proposed development. It is very important that contracts and appointment documents make it clear whose responsibility it is to satisfy statutory obligations and who is bearing the risk of failure to satisfy a statutory obligation. For example, on a design and build project, the contractor may be required to prepare and submit a planning application, but the client may accept the risk that planning permission will not be granted.
RICS guidance for managing projects?
Conflict of interest, client care, rules of conduct
How do you carry out management reporting and auditing?
By reviewing progress on site in accordance with construction programs and issuing progress reports
What is an audit?
A review to ensure procedures, performance and compliance are met
How do you assess the performance of a project and its individual stakeholders?
By frequent meetings against schedules and programmes (design/procurement/construction). Obtaining and reviewing progress reports.
What are the essential requirements of a project audit/closeout report?
A project closure report is a document that summarizes the results of a project. It includes the team’s accomplishments, lessons learned, and recommendations for improving upon future projects.
What is the role of a project manager?
The project manager is the individual responsible for delivering the project. The individual leads and manages the project team, with authority and responsibility from the project board, to run the project on a day-to-day basis.
As a Project Manager, how do you make sure that health & safety is given sufficient consideration?
By following legislation, company policies, frequent inspections and meetings
What is a Project Execution Plan (PEP) or Project Management Plan (PMP)
A plan on how a project will be managed and completed. It describes who does what and how, defining the policies, procedures and priorities that will be adopted. It may include strategies in relation to items outside of the scope of the main contract, as the client’s overall project might include multiple contracts for the supply of goods and services, both from external organisations and from within the client organisation itself, such as operation and maintenance contracts, the supply of equipment, relocation, and so on.
What is included in a PEP?
*Project definition and a summary of the strategic brief or later the project brief.
* Project programme.
* Cost plan, cost management and accounting procedures.
* Roles, responsibilities and authorities.
* Communications strategy and standards.
Explain document control requirements you are aware of.
Document control refers to a set of procedures intended to oversee the creation, review, approval, release, distribution, access, storage, security, and disposal of documents. It is the bedrock upon which compliance, accuracy, integrity, efficiency, and accountability are built.
Explain the requirements of information management systems, administrative processes and management reporting requirements associated with projects.
An information management system provides company procedures, forms, and templates, or drawings etc for the construction process. Management reporting will include progress reports to clients and in my experience monthly reviews with a project director
Explain techniques you use for the effective control of time and cost during the life-cycle of a project, including the reasons for any design, cost and programme variations.
By creating and monitoring a detailed construction programme the time can be managed. Cost reports monitor the ongoing and forecast costs for the project. The use of RFIs and drawing updates can track variation costs and changes to the programme. CAIs provide confirmation of changes. Use a CAI schedule.
