Managing Information (2) Flashcards
What is an intranet?
Cluster of computers can be networked together to form an organisation-wide network. Used to share info internally
Example of intranet?
Company newspapers
Online procedure and policy manuals
Benefits of wireless technology?
Remote working and increased mobility
Increased productivity
Reduced costs as business expands
WHat is the internet?
A global network connecting millions of computers
What is an extranet?
A form of intranet that authorised parties outside of the organisation can access using a username and password
What is cloud computing?
Provision of computing services, general applications and data centres over a network
Benefits of cloud computing contract?
Reduced IT costs
Safe storage
Improved access
What are benefits of reduced IT costs in cloud computing?
Software and hardware upgrades may be included in the contract
What are benefits of safe storage in cloud computing?
Backups stored in cloud helping to support business continuity plans
What are benefits of improved access in cloud computing?
File sharing of records with accountants or access for staff working from home
Controls needed before any report is created?
Cost/benefit analysis
Prototype
Check the report is not duplicated
WHat is needed to ensure efficiency and security of data?
Procedures manual
Format controls
Distribution list
Disposal controls
What is meant by a cost-benefit analysis?
How easy is the report to prepare compared with usefulness of decisions that can be taken as a result of its production?
How can cost-benefit analysis be reduced in reports?
By a director delogating a report to a junior member of staff
Why should consistent format and consistent definitions be determined in reports?
To ensure the reporting is accurate and the chance of misinterpretation is minimused
