Manage Resources

Question 1

Emily is starting a new digital transformation project as project manager. She wants to ensure that the project has the resources required to perform the project activities and produce the expected
outcome. How should Emily determine the team requirements?

A. Select the best resources from the existing pool of candidates
B. Decompose your project requirements to get a detailed understanding the required skillset
C. Determine the number of resources required for each project phase
D. Conduct face-to-face meetings with resource candidates to assess their skills and confirm their availability

Answer 1

B. Decompose your project requirements to get a detailed understanding the required skillset

Resource requirements will typically be collected at the detailed level to provide an understanding of the required skillset.

Question 2

You are acquiring resources for your back office system implementation project. Which of the following sets of activities may you perform?

A. Selecting the most appropriate resource candidates and updating resource calendars to reflect resource allocation
B. Collecting resource requirements, negotiating resources and handling issues that can negatively influence the team’s performance
C. Updating the team directory to reflect how resources were pre-assigned to the project and approving a change
request to adapt the schedule to the resources that were actually acquired
D. Relying on virtual teams to fulfill resource requirements and organizing team building exercise

Answer 2

A. Selecting the most appropriate resource candidates and updating resource calendars to reflect resource allocation

Selecting the most appropriate resource candidates and updating resource
calendars to reflect resource allocation are part of acquiring resources (answer
A). Managing team members’ issues (answer B), approving a change request to
adapt the schedule to the resources that were actually acquired (answer C) and
organizing team building exercises (answer D) are not part of acquiring resources.

Question 3

In the early planning stages of the project, you are preparing a project schedule considering the resources required to complete the project work. You need to access information about the team members’ availability and planned vacation time. Where can you find that information?

A. Gantt chart
B. Resource management plan
C. Resource calendars
D. Resource requirements

Answer 3

C. Resource calendars

Resource calendars document when team members are available to work on project activities.

Question 4

A team member wants to know what his project responsibilities are. You should tell the team member to check the:

A. Responsibility management plan
B. Resource breakdown structure (RBS)
C. Responsibility assignment matrix
D. Team charter

Answer 4

C. Responsibility assignment matrix

The responsibility assignment matrix ensures that responsibilities are properly defined.

Question 5

You were assigned to a global project with teams scattered across five countries. You are currently planning how resources will be managed. Which of the following activities may you perform as part of resource management planning? (Choose three.)

A. Describe roles and responsibilities
B. Assess the team performance
C. Define reporting hierarchies
D. Clarify how staff Will be acquired to the project
E. Acquire the people required to complete the project

Answer 5

A. Describe roles and responsibilities
C. Define reporting hierarchies
D. Clarify how staff Will be acquired to the project

The project manager may assess the team performance (answer B) and acquire
the people required to complete the project (answer E) to implement the
resource management plan. The remaining options are part of resource
management planning.

Question 6

You are working closely with your project sponsor to complete a preliminary project schedule. What will you do NEXT?

A. Obtain the people required to complete the project
B. Submit the project schedule for approval
C. Update resource calendars to reflect resource assignment
D. Determine how to acquire the required resources

Answer 6

D. Determine how to acquire the required resources

During the early stages of planning, the project manager will prepare a
preliminary schedule based on preliminary resource availability information.
Later, a resource management plan will determine how to acquire the required
resources. Options A, B and C Will be performed after option D.

Question 7

You are coaching a junior project manager Who is managing her first project. She needs to prepare a responsibility assignment matrix (RAM). How should she proceed?

A. Define role and responsibilities
B. Describe resources availability
C. Define project hierarchies
D. Identify the skills set o the resources required to complete the project

Answer 7

A. Define role and responsibilities

The responsibility assignment matrix is used to define the team member’s
responsibilities.

Question 8

You were assigned to a global project with teams scattered across five countries. You are currently planning how resources will be managed. Which of the following activities may you perform as part of resource management planning? (Choose three.)

A. Look for potential resource candidates and select the most appropriate
B. Define the required specific set of skills of each role
C. Clarify resource security authorizations
D. Estimate the cost of the resources
E. Ensure that resources are allocated according to plan
F. Define how the project will adapt to existing resource management policies and regulation

Answer 8

B. Define the required specific set of skills of each role
C. Clarify resource security authorizations
F. Define how the project Will adapt to existing resource management policies and regulation

The project manager may look for potential resource candidates and select the
most appropriate (answer A) when acquiring resources. Estimating the cost of
the resources (answer D) is part of estimating costs. Ensuring that resources are
allocated according to plan (answer E) is part of controlling resources.

Question 9

When the project was authorized, the program manager immediately assigned several team members to the project. The team members are considered:

A. Unallocated
B. Iteratively assigned
C. Pre-assigned
D. Virtually assigned

Answer 9

C. Pre-assigned

Pre-assignment refers to assigning resources to the project in advance before
the resource management plan is developed.

Question 10

Resource-related issues are threatening the project performance. Team members are unclear about “who owns what activity,” “who does what” and “who should decide.” A project manager is determining how resources Will be managed. A responsibility assignment matrix can be used to assign:

A. Work packages to organizational units
B. Team members to the project schedule
C. Requirements to team members
D. Team members to work packages

Answer 10

D. Team members to work packages

A responsibility assignment matrix assigns WBS work packages to team
members to clearly define responsibilities.

Question 11

When the project started, a few team members had already been assigned to the project team according to a specific customer request. This is an example of:

A. Resource negotiation
B. Colocation
C. Ground rules
D. Pre-assignment

Answer 11

D. Pre-assignment

In pre-assignment, resources are selected for the project without any type of
negotiation with the project manager.

Question 12

A team member is not clear about to whom she should report to within the project. You should direct the team member to the:

A. Responsibility assignment matrix
B. Organizational breakdown structure
C. Project organization chart
D. Communications management plan

Answer 12

C. Project organization chart

A project organization chart displays the reporting hierarchy between team
members.

Question 13

To deal with a problem of resource over allocation, the project manager is performing resource leveling. Which of the following would best help the project manager?

A. Project schedule
B. Staffing management plan
C. Resource histogram
D. Resource assignment matrix

Answer 13

C. Resource histogram

The resource histogram is a graphical representation of a time-phased resource
allocation, usually through vertical bars. The chart can include the available
capacity and the resource allocation and Will enable an analysis on resource
over alocation.

Question 14

Resource-related issues are threatening the project performance. Team members are unclear about “who owns what activity,” “who does what” and “who should decide.” You decided to prepare a RACI chart. A RACI charts classifies responsibilities as:

A. Review, Accountable, Communicated and Informed
B. Responsible, Approval, Consulted and Independent
C. Review, Approval, Communicated and Ignored
D. Responsible, Accountable, Consulted and Informed

Answer 14

D. Responsible, Accountable, Consulted and Informed

Question 15

You want to be able to analyze cost variances by organizational units. Which of the following resource management tools can assist you?

A. Control account
B. Work breakdown structure
C. Resource breakdown structure
D. Organizational breakdown structure

Answer 15

D. Organizational breakdown structure

In large projects and programs, setting up an organizational breakdown
structure can help to assess variances by organizational units.

Question 16

After preparing the resource management plan, you are now focused on identifying the resources required to complete the project. All of the following options are part of estimating activity resources,
EXCEPT:

A. Identify the resource required for each work package
B. Use a resource breakdown structure to organize staff requirements by skill level
C. Document resource requirements using a histogram
D. Leveling resources

Answer 16

D. Leveling resources

Leveling resources is part of developing the schedule. The remaining options
are part of estimating activity resources.

Question 17

The project manager determined resource requirements and is now looking for potential resource candidates within the organization. How should the project manager select the most suitable candidates?

A. Briefly assess their qualifications and conduct face-to-face meetings with resource candidates to assess their skills
B. Complete a thorough assessment of the candidates’ qualifications based on their CV’s and then prioritize the existing candidates
C. Review their CVS and certifications to assess their qualifications and prepare specific tests to assess their knowledge
D. Conduct personality tests to determine the best candidates

Answer 17

A. Briefly assess their qualifications and conduct face-to-face meetings with resource candidates to assess their skills

Face-to-face meetings with resource candidates can help to assess skills that
may not be easily assessed through CV, references and phone screening

Question 18

Your company specializes in building electronical devices for consumers. A new project will develop a new tablet. Which of the following is an example of a resource management plan constraint?

A. Resource management historical information
B. Basis of estimate that supports and justifies the resource estimates
C. Resource availability uncertainty
D. Lack of knowledge regarding the adopted technology

Answer 18

D. Lack of knowledge regarding the adopted technology

Resource expertise may act as a constraint to the plan resource management process.

Question 19

The project manager is identifying risks by analyzing how work packages are assigned to each department. Which of the following can help him to accomplish this?

A. Staffing management plan
B. Resource histogram
C. Organizational breakdown structure (OBS)
D. Resource breakdown structure (RBS)

Answer 19

C. Organizational breakdown structure (OBS)

The organizational breakdown structure (OBS) is a hierarchical diagram that
displays the relationship between the work and the organizational units.

Question 20

As a project manager in a large pharmaceutical project, you are in the plan resource management process. Which of the following should you determine?

A. Staff assignments, resource histograms, and roles and responsibilities
B. A resource management plan, a project organization chart and team performance assessments
C. Roles and responsibilities, project recognition and reward system, and team members safety procedures
D. Resource calendars, lessons learned on resource assignment, and change requests regarding the staffing management plan

Answer 20

C. Roles and responsibilities, project recognition and reward system, and team members safety procedures

Roles and responsibilities, project recognition and reward system, and team
members safety procedures may be defined as part of the plan resource
management process.
Staff assignments (answer A) and lessons learned on resource assignment
(answer D) are part of the acquire resources process. Team performance
assessments (answer B) are part of the develop team process.

Question 21

Senior management has asked you to produce a resource histogram. Which of the following BEST describes a resource histogram?

A. Defines how resources Will be managed
B. Defines the types and quantities of the resources required for each work package
C. Ensures that responsibilities are properly defined
D. Graphically represents a time-phased allocation of resource

Answer 21

D. Graphically represents a time-phased allocation of resource

A resource histogram graphically represents a time-phased allocation of
resources, usually using vertical bars. The other options are describing a
resource management plan (answer A), resource requirements (answer B) and a
responsibility assignment matrix (answer C).

Question 22

A team member is requesting information regarding his project’ training plan and recognition and reward system. You should direct the team member to the:

A. Responsibility assignment matrix
B. Resource management plan
C. Human resource manager
D. Recognition plan

Answer 22

B. Resource management plan

The resource management plan establishes how resources Will be managed,
including how they Will be trained and rewarded.

Question 23

You have been asked to manage the new network implementation project. You and the team have prepared a preliminary WBS and project schedule and will now plan resource management. Which of the following may you define?

A. The project reporting hierarchy and team performance assessments
B. Procedures defining how resources will be managed and a common understanding of the project’s reporting hierarchy
C. Resource requirements and the assumptions used to estimate resources
D. The approach used to manage financial resources

Answer 23

B. Procedures defining how resources will be managed and a common understanding of the project’s reporting hierarchy

The resource management plan and the project organization chart (answer B)
are part of resource management planning. Team performance assessments
(answer A), resource requirements (answer C) and the approach used to
manage financial resources (answer D) are not part of resource management
planning.