Execute Project - Prep Questions

Question 1

Your company has been awarded a contract to build a shopping mall and you were formally assigned to lead the project team. The supplier has received instructions that each work package can only
initiate after a written approval. Which project management tool is the project adopting?

A. Quality auditing
B. Scope inspection
C. Work authorization system
D. Configuration management system

Answer 1

C. Work authorization system

A work authorization system is a structured mechanism that requires the project team to obtain a formal authorization before starting each work package.

Question 2

An experience team has been working for several months. Over the course of the project, the team has produced several project artifacts. Which of the following are part of managing project artifacts? (Choose three.)

A. Ensure that the artifacts’ security settings are properly configured
B. Ensure that project artifacts remain current and accurate
C. Ensure that only one team can update each artifact
D. Ensure that artifacts changes are either approved or rejected
E. Ensure that every team members maintains a copy of each document
F. Ensure that files are not corrupt

Answer 2

A. Ensure that the artifacts’ security settings are properly configured
B. Ensure that project artifacts remain current and accurate
F. Ensure that files are not corrupt

Managing project artifacts may help to manage «artifacts’ security (answer A), ensure that artifacts remain current and accurate (answer B) and ensure that files are not corrupt (answer F).

Question 3

A junior team member told you that his activity is running late because he does not have sufficient training. What should you do NEXT?

A. Record the issue in the issue log
B. Review the training requirements
C. Look for potential root causes of the problem and update the lessons learned register
D. Look for potential solutions and discuss these solutions with the functional manager

Answer 3

A. Record the issue in the issue log

You should start by recording the issue in the issue log. The issue log may then be used to track the issue from its identification to its resolution. The remaining options may occur after recording the issue.

Question 4

You have been asked to manage a call center implementation project. You want to ensure that the project uses different sources of project knowledge. Undocumented, unformatted and
undocumented knowledge that people retain is known as ________
knowledge.

A. Tacit
B. Information
C. Explicit
D. Informal

Answer 4

A. Tacit

Tacit knowledge reger to the undocumented, unformatted and undocumented knowledge.

Question 5

You are asked to make a presentation on project monitoring. During the meeting, one of your colleagues made an incorrect statement about corrective actions. Which one was it?

A. They are actions required to align future performance with the project management plan
B. They can be an output of the managing project changes
C. They can be an output of the directing and managing the project work
D. They can be an output of the monitoring and controlling the project work

Answer 5

B. They can be an output of the managing project changes

A corrective action can be an input into the perform integrated change control process.

Question 6

Senior management wants to improve the adopted monitoring and controlling practices. Managers expressed their concern that, whenever possible, project variances should be avoided. An action
needed to avoid an anticipated deviation to a project baseline is known as:

A. Change request
B. Preventive action
C. Corrective action
D. Risk avoidance

Answer 6

B. Preventive action

A preventive action is an action required to avoid an anticipated variance to the project management plan.

Question 7

You were hired by a tableware manufacturer that is new to agile. Two new agile projects were recently authorized and senior management wants to compare the performance of the two teams.
Which of the following measures would you recommend?

A. Velocity
B. Schedule performance variances measured in days
C. Story points
D. Return on investment

Answer 7

D. Return on investment

Return on investment may be used to express the valued added by the two teams (answer D). Velocity and story points assess the amount of work completed but they are expressed in relative measures that may difter across teams (answer A and C). Schedule performance is not a primary measure of project success in agile projects (answer B).

Question 8

A critical resource has suddenly left the project. The project manager is proposing that an external consultant is brought in to set the schedule back in course. The project manager is:

A. Recommending a preventive action
B. Assessing variances
C. Recommending a corrective action
D. Revaluating the baseline

Answer 8

C. Recommending a corrective action

Question 9

You are leading a complex project adopting a plan-driven approach. Several artifacts are being used to managed the project, including a project management plan, an assumptions log, requirements
documentation, a lessons learned register, a change log, an issue log, change requests and performance reports. The team has already created several technical documents. What should be your main concern when managing project artifacts?

A. Ensure that the most valuable documents are stored in two safe backup locations
B. Ask the team to collect all the management documents and store them in a secure location
C. Archive project documents in a safe location according to the adopted rules and regularly store any updated version of the project documents
D. Ask team members to back up a copy ofthe most current documentation

Answer 9

C. Archive project documents in a safe location according to the adopted rules and regularly store any updated version of the project documents

Project documents should be stored in a safe location according to the adopted rules. Additionally, the team should be able to restore previous versions when needed.

Question 10

Your company has been awarded a contract to build a shopping mall and you were formally assigned to lead the project team. You met with project sponsor to ensure that the project adopts an effective
work authorization system. How can a work authorization system support the project management effort?

A. It establishes clear roles and responsibilities
B. It sets specific guidelines on how to identify, document and change specific items such as products and services
C. It gathers, records, and disseminates project information across stakeholders
D. It establishes the time and the order that the work is performed

Answer 10

D. It establishes the time and the order that the work is performed

A work authorization system is used to formally authorize the team to start working on a work package.

Question 11

At the end of the design phase, the team completed a long lessons learned exercise. Each lesson, including a detailed description of what went well, what can be improved, impact and recommended
actions were recorded in the project’s lessons learned register. Which of the following are good reasons to gather project lessons learned? (Choose three.)

A. To identify team members accountable for product defects
B. To develop the team’s effectiveness
C. To share knowledge across the organization
D. To improve the performance of ongoing and future projects
E. To report the team performance

Answer 11

B. To develop the team’s effectiveness
C. To share knowledge across the organization
D. To improve the performance of ongoing and future projects

Question 12

Your organization has a history of ineffective knowledge management. The PMO wants to improve project management practices by using historical information from prior projects. How should the PMO proceed?

A. Recommend the collection of lessons learned
B. Improve the accuracy of historical information
C. Provide training to project managers
D. Provide expert advice to project managers to guide them through planning

Answer 12

A. Recommend the collection of lessons learned

Accumulated lessons learned will be used as historical information on future projects.

Question 13

Which of the following statements regarding lessons learned is correct?

A. Lessons learned should be documented using terminology which can be easily understood
B. Lessons learned should clearly identify who was responsible for project failures
C. Lessons learned must be documented throughout the project as well as at the end of the project.
D. Lessons learned should only be accessed by the project manager, team members, customer and sponsor.

Answer 13

A. Lessons learned should be documented using terminology which can be easily understood

Question 14

Senior management wants to improve the adopted monitoring and controlling practices. Managers expressed their concern that project variances should be corrected. Which of the following is an
example of a corrective action?

A. Use less expensive materials to prevent a cost overrun
B. Increase the size of the team to gain float in a complex and risky activity
C. Change a technical solution to prevent future defects
D. Organize team training to deal with a problem of inadequate team performance

Answer 14

D. Organize team training to deal with a problem of inadequate team performance

Question 15

Your organization has a history of ineffective knowledge management. You were asked to lead a project team to build a gas platform. You are planning to rely on lessons learned exercises to improve project decisions. When can lessons learned exercises be conducted? (Choose three.)

A. At project closure
B. Before approving each change
C. At the end of each meeting
D. At the end of a project phase
E. When a significant variance occurs

Answer 15

A. At project closure
D. At the end of a project phase
E. When a significant variance occurs

Question 16

You are a project manager for a government agency. The project management office is encouraging the practice of using the historical information stored in the corporate knowledge repositories. In
which of the following options is historical information typically used as an input?

A. Monitoring performance
B. Creating lessons learned
C. Creating the WBS
D. Producing project deliverables

Answer 16

C. Creating the WBS

Historical information is typically used as an input during planning as part of organizational process assets. Creating the WBS is the only planning activity available.

Question 17

Your urban development project has been going for six months, and so far it remains on track. However, you are having problems managing the project information. The system that includes the
tools required to collect, register, process and disseminate information among project stakeholders is known as:

A. Work authorization system
B. Information distribution system
C. Change control system
D. Project management information system (PMIS)

Answer 17

D. Project management information system (PMIS)

Question 18

You were assigned as project manager of an engineering project. The product scope includes a requirement that caused major cost overruns in previous projects. Which of the following should be
done FIRST?

A. Determine the root cause of the previous cost overruns with the PMO
B. Suggest a scope change
C. Assess the corporate knowledge repositories
D. Review the requirement’s priority with the customer

Answer 18

C. Assess the corporate knowledge repositories

Any action required to prevent a cost overrun should be based on an
understanding of what actually happened in previous projects and why it happened. Your first priority should be to identify the problem (answer C). Once you understood it, you can analyze its root causes (answer A), analyze alternative solutions (answer D) and recommend actions (answer B).

Question 19

At the end of the design phase, the team completed a long lessons learned exercise. Each lesson, including a detailed description of what went well, what can be improved, impact and recommended
actions were recorded in the project’s lessons learned register. Which of the following statements about lessons learned are correct? (Choose three.)

A. Lessons learned from similar projects should be used throughout the project
B. Lessons learned exercises should only be conducted during the project life time
C. Lessons learned should only be shared within the project
D. Lessons learned may be focused on project variances, as well as their causes
E. Lessons learned enable continuous improvement

Answer 19

A. Lessons learned from similar projects should be used throughout the project
D. Lessons learned may be focused on project variances, as well as their causes
E. Lessons learned enable continuous improvement

Lessons learned from similar projects should be used throughout the project (answer A) to improve decisions (answer E). Post morten lessons learned may be conducted after project closure (answer B). The team may identify improvements by focusing on project variances, as well as their causes (answer D). Lessons learned may be shared across the organization (answer C).

Question 20

You have been asked to manage a call center implementation project. You want to ensure that the project uses different sources of project knowledge. Which of the following sources of knowledge is
LEAST reliable?

A. Team knowledge
B. Published commercial information
C. Lessons learned reports from previous project
D. Project records

Answer 20

A. Team knowledge

Explicit knowledge (e.g., published commercial information, lessons learned reports and project records) is usually more reliable than tacit knowledge (e.g., expertjudgment). Tacit knowledge is less reliable than explicit knowledge because it can easily be biased by personality, personal agendas and recent expenences.

Question 21

Your organization has a history of ineffective knowledge management. You were asked to lead a project team to build a gas platform. You are planning to rely on lessons learned exercises to improve project decisions. Who should be involved in gathering lessons learned?

A. Relevant stakeholders
B. Team members, project manager and suppliers
C. Team members, project manager and management
D. Team members and project manager

Answer 21

A. Relevant stakeholders

There is no reason to limit lessons learned to specific stakeholders, such as team members, project manager and suppliers. All stakeholders that can effectively contribute should be involved.

Question 22

You are a project manager for a government agency. The project management office is encouraging the practice of using the historical information stored in the corporate knowledge repositories. What
is the BEST use of historical information in a project?

A. Establish lessons learned
B. Recommend corrective or preventive actions
C. Complete the project deliverables and coordinate the resources required to carry out the plan
D. Define, refine and formalize objectives, as well as to determine the necessary actions to attain them

Answer 22

D. Define, refine and formalize objectives, as well as to determine the necessary actions to attain them

Historical information is primarily used as an input during planning.

Question 23

One team member informed the project manager that key users from the system development project are unhappy. Key users are arguing that some key system functionalities should be included
in the product scope. The project manager remembers that the customer decided not to include these functionalities in the product scope. What should the project manager do FIRST?

A. Ask the stakeholders for a document describing the functionalities
B. Discuss the issue in the next status meeting with customer
C. Remind the customer that the product scope does not include the functionalities
D. Discuss the issue with the key users

Answer 23

D. Discuss the issue with the key users

Stakeholders should be managed. There is a potential scope change that must be identified and analyzed.

Question 24

The project manager holds regular meetings with the project team to collect information about the status of scheduled activities, including physical completion, technical performance measures and actual costs. This is an example of:

A. Communications control
B. Work authorization system
C. Work performance data
D. Good team spirit

Answer 24

C. Work performance data

Question 25

The team is determining the time required to complete an item from the moment the team started working on it. Which metric is the team using?

A. Cycle time
B. Lead time
C. Response time
D. Velocity

Answer 25

A. Cycle time

Question 26

You were invited to meet the development team and kick-off the project. During the meeting one key stakeholder expressed his concern that project performance should be effectively controlled. How frequently should monitoring and controlling be performed?

A. Weekly
B. Whenever there are significant changes
C. Whenever there are significant variances
D. Continuously

Answer 26

D. Continuously

Monitoring and controlling should be performed continuously, as the project requires the project manager’s attention to analyze variances, identify corrective actions, repair defects and manage changes.

Question 27

Your organization has a history of ineffective knowledge management. You were asked to lead a project team to build a gas platform. You are planning to emphasize the importance of sharing and acquiring knowledge. Which of the following statements regarding knowledge transfer is correct?

A. Every team member should document his or her knowledge and share this documentation with the rest of the team
B. Every team member should acquire and share knowledge and the project manager should organize and promote knowledge sharing
C. The project manager should gather the existing knowledge and share this knowledge with the project team
D. Every team member should acquire knowledge and the project management office should share this knowledge with the project team

Answer 27

B. Every team member should acquire and share knowledge and the project manager should organize and promote knowledge sharing

Team members should acquire and share knowledge. Project leaders should ensure that they adopt the right knowledge-transfer process, tools and techniques, and promote a knowledge-sharing culture.

Question 28

Senior management wants to improve the adopted monitoring and controlling practices. Which of the following sets of activities is part of monitoring and controlling the project?

A. Measuring project performance and producing a final performance report
B. Managing changes and handling the project early termination
C. Forecasting performance and recommending preventive actions
D. Identifying corrective actions and handling stakeholders’ issues

Answer 28

C. Forecasting performance and recommending preventive actions

Forecasting performance and recommending preventive actions are part of monitoring and controlling the project. Producing a final performance report and handling the project early termination are part of project closure. Handling stakeholders’ issues is part of project execution.