Leading Virtual Meetings Flashcards
What are the proven ways to make your meeting platform work for you?
A. Determine the tool’s capabilities.
B. Practice using the tool before the meeting.
C. Use the chat tool with larger groups.
D. End the meetings on time.
E. Check your bandwidth before starting the meeting.
- C, D, E
- A, C, E
- A, B, C
- B, D, E
- A, B, C
Correct
To reach your goals you need to know the capability of your tools, you need to be well-versed in using those tools, and you need to make use of the chat tool anytime you’re working with large groups.
A. Determine the tool’s capabilities.
B. Practice using the tool before the meeting.
C. Use the chat tool with larger groups.
Which expectations should you set to improve your virtual meetings?
A. Mute your microphone when you’re not talking.
B. Join the meeting when you’re fully prepared.
C. Make your webcam active.
D. Avoid multitasking.
E. Ask at least three questions per meeting.
- C, D, E
- C, D
- A, B
- A, C, D
- C, D
Correct
Discussions about use of the webcam and multitasking are both critical to a successful virtual meeting.
C. Make your webcam active.
D. Avoid multitasking.
What are three specific factors that can undermine the success of a virtual meeting?
A. the technology is misused
B. there are no snacks
C. it is easy for participants to hide
D. the wrong people are attending
E. a lack of accountability for poor meeting behavior
- A, D, E
- A, B, E
- B, C, D
- A, C, E
- A, C, E
Correct
These three do make meetings stink - and these all contribute potential problems to virtual meetings
A. the technology is misused
C. it is easy for participants to hide
E. a lack of accountability for poor meeting behavior
Picking the platform is one key to virtual meeting success.
TRUE
FALSE
True
Correct
What are two effective ways to build camaraderie during your virtual meetings?
A. Start on time.
B. Encourage people to chat before the meeting starts.
C. Open the meeting room early.
D. End the meeting exactly when scheduled.
E. Ask participants to share their resume.
- B and E
- A and B
- C and D
- B and C
- B and C
Correct
Using the meeting time and space to build team connections is a good idea.
Removing distractions before the virtual meeting starts is a valuable part of your preparation.
TRUE
FALSE
TRUE
Correct
Consciously thinking about distractions and removing them will help you be significantly more effective in any virtual meeting
What is a good example of a clear, desired outcome?
- finalized strategies
- budgets
- business strategy discussions
- project planning
- finalized strategies
Correct
Using the noun/verb past tense template ensures a clear desired outcome.
What are viable alternatives to a virtual meeting? (find 4 answers)
A. Use a chat tool.
B. Have one on one conversations.
C. Use email.
D. Share the working document.
E. Start an email discussion group.
- A, B, C, D
- A, C, D, E
- A, B, D, E
- B, C, D, E
- A, B, C, D
correct
An agenda sent before your virtual meeting is _____.
- rarely read
- a distraction
- redundant
- the best way for people to be prepared
- the best way for people to be prepared
Correct
When people know what is going to be discussed, they can come prepared.
How can you get more participation in your virtual meetings? (find 4 answers)
A. Use the online whiteboard.
B. Make sure everyone gets a chance to talk.
C. Offer rewards for the most talking.
D. Ask people to raise their hand.
E. Tell people you expect them to participate.
- A, B, C, D
- B, C, D, E
- A, B, D, E
- A, B, D, E
Correct
Pretesting the technology before a virtual meeting is important. So before you start, make sure you test _____.
- the ambient noise, to make sure it is not distracting
- the webcam, to ensure people will have a good view
- both of these answers
- both of these answers
Correct
To facilitate means to _____.
- get others to talk
- have an agenda
- make things easier
- stop talking
- make things easier
Correct
What is the best reason to use a Parking Lot or Issue Bin?
- It allows you to defer topics that are taking a meeting off track.
- It helps you to clearly establish the goals of the meeting.
- It helps you enhance overall participation in the meeting.
- It helps you deny people the chance to take the meeting off track.
- It allows you to defer topics that are taking a meeting off track.
Correct
The issue bin or parking lot is designed to capture and hold items to be discussed later, so they don’t get lost or forgotten.
What are the “need pieces” for an action plan?
- What, How, When
- What, How, Why
- What, Who
- What, Who, When
- What, Who, When
Correct
When you know what needs to be done, by whom and by when, you have an action plan from your meeting.
What is the most important reason to have participants use the webcam during a virtual meeting?
- A webcam keeps people from using or getting distracted by their smartphones.
- A webcam encourages people to dress more professionally.
- A webcam incentivizes people to use technology correctly.
- A webcam improves communication by adding the visual components of conversation.
- A webcam improves communication by adding the visual components of conversation.
Correct
While there are plenty of benefits to using webcams in your meetings - improved communication is the most important
