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LEVEL UP 2024 > HPM 10.3 - PERSONNEL TRANSACTIONS > Flashcards

HPM 10.3 - PERSONNEL TRANSACTIONS Flashcards

1
Q

For Sgt promotional exam, minimum of ____ years required of officer experience (__ of those must be enforcement related)

A

Must have 3 years experience (2 must be enforcement)

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2
Q

A former uniformed employee must apply for reinstatement to a uniformed position within ___ years of separation. Shall be submitted in writing to the __________.

A

Within 3 years.

To the commissioner.

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3
Q

Max travel distance from residence to work location for NON-COMMAND employees using a STATE VEHICLE shall not exceed _______ miles.

A

Shall not exceed 50 miles.

70 miles for commanders using state vehicle.

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4
Q

Who is authorized to administer the Oath of Allegiance / Declaration of Permission to Work for California state employees?

A

All uniformed personnel at rank of Sergeant or above. (And non-uniformed commanders)

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5
Q

An employee who has ___ or more working days of service in a monthly pay period shall be considered as having a complete pay period of service.

A

11 or more working days

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6
Q

Officers on their 12 month probation period, shall receive written appraisals at ___ months, ___ months and ___ months.

A

At 4 months, 8 months and 12 months

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7
Q

Probationary employees (officers) must work a minimum of _______ hours during the 12 month probation.

A

At least 1,680 hours

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8
Q

Officers on leave of absence of 1 year or less shall be retrained or re-certified at _____________

A

At their commands

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9
Q

Officers on leave of absence of 1-2 years shall be retrained at __________

A

the CHP Academy

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10
Q

Officers on leave of absence in excess of 2 years complete reinstatement training at ___________

A

the CHP Academy

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11
Q

Leave of Absence Request form

A

CHP 737

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12
Q

Adoption leave - May be granted without pay for how long?

A

Up to 1 year

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13
Q

Commanders may grant a temporary leave of absence without pay to any employee for a period not to exceed ____

A

30 days

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14
Q

Dispatchers can test every ___ months

A

24 months (2 years)

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15
Q

Officer applicants can test every ___ months

A

6 months

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16
Q

Pregnancy leave (FMLA) shall be granted for up to how long?

A

Up to 1 year. Granted by commander.

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17
Q

Short term military leave is leave for ____ months or less

A

6 months or less

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18
Q

Short term military leave shall be granted for officers with at least 1 year of State service and are afforded ___ days of State pay

A

30 days of State pay (so they will get paid for the first 30 days of their short term military leave)

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19
Q

Long term military leave is for ______ months

A

MORE than 6 months (but not longer than 5 years)

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20
Q

Officers must use LEAVE credits, not ____ time, to cover military leave.

A

Not sick time

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21
Q

Officers are entitled to pay for first ___ days of military leave.

A

30 days

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22
Q

Officers shall notify their command at least ____ days prior to military leave

A

at least 30 days prior

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23
Q

Are military trainings, drills, funerals, state of emergencies and other short term commitments considered short term military leave?

A

No

24
Q

Officers whose spouse is on military leave may receive up to ___ days of unpaid leave (Not sick time).

A

Up to 10 days unpaid leave (Spouse must be in active war zone/military conflict)

25
Q

Employee who is disabled due to pregnancy/childbirth is entitled to take UNPAID PDL (pregnancy disability leave) for the period of the disability up to ___ months.

A

Up to 4 months.

26
Q

If terminated for medical reasons, employees may appeal within ___ days after service of notice of termination

A

Within 15 days

27
Q

If an employee is AWOL (absent without using leave) for ___ or move consecutive working days, it will result in automatic resignation.

A

5 or more working days

28
Q

Title of a hearing to determine if employee was actually AWOL or not - decision maker will consider and evaluate reasons for the AWOL

A

Coleman Hearing

29
Q

CHP form - Address and Emergency Information

A

CHP 102

30
Q

Form - Designation of Person Authorized to Receive Warrants

A

STD 243

31
Q

CHP Form - Instructions in the Event of Death

A

CHP 611B

32
Q

Can employees transfer SICK leave to another employee?

A

No, but you can transfer other leave credits

33
Q

Donation of leave credits must be in ______ increments.

A

1 hour increments

34
Q

Employees are prohibited from engaging in any secondary employment activity until they have received written approval from _________

A

Their commander

35
Q

Incidents of either a commendable or censurable nature are to be documented using a _________ form

A

CHP 2, Incident Report

36
Q

The censurable (negative) CHP 2 (Form 2) SHALL / SHALL NOT contain the Bazemore Admonition

A

Shall NOT

37
Q

In the event the employee refuses to sign the CHP 2, the supervisor shall write ____________ in the signature box.

A

“Refused to Sign”

38
Q

How many days do officers have to write a response to a CHP 2 / Form 2

A

30 days

39
Q

If an Adverse Action (AA) is initiated after a CHP 2, what should happen to the CHP 2?

A

The CHP 2/Form 2 shall be removed from employee’s personnel file and destroyed. All copies of the CHP 2 shall be purged/destroyed.

40
Q

Employee ID cards are to be issued every ___ years.

A

Every 5 years. Supervisors responsible for this happening.

41
Q

Medican Exams - the Dept can’t authorize a physician to provide medical treatment, therapy or rehab or authorize payment for such service… Authorization must come from ______.

A

SCIF

42
Q

Supervisors accompanying employees to a medical appointment shall advise the physician that ____ is the adjusting agent.

A

SCIF

43
Q

A qualifying pay period: When an employee has __ or more working days of service in a monthly pay period.

A

11 or more working days

44
Q

Sick leave credits can be used in increments of ___________

A

15 minutes

45
Q

Can an employee use sick leave while on vacation?

A

Yes, if the employee becomes injured or ill (unable to continue vacation activities).

46
Q

Bereavement leave may be used in increments of _______

A

1 hour

47
Q

The use of bereavement leave shall NOT exceed ___ 8 hour days for any one occurrence.

A

3 eight hour days (24 hours)

2 additional days can be requested if death occurred outside of state

48
Q

When requesting bereavement leave - employee shall advise the sergeant of these things:

A
  • Relationship to deceased
  • City/State of relative
  • How long they’ll be gone
  • What type of leave credits will be used if exceeding the 3 days
49
Q

Form - Absence and Additional Time Worked Report (for sick leave/bereavement leave)

A

STD 634

50
Q

Is an employee required to tell sergeant if they will be away from their main residence while on sick time?

A

Yes

51
Q

Can supervisor require employee to submit substantiating evidence (doctors note) to determine if absence is approved?

A

Yes

52
Q

For an extended absence due to injury/illness, a ____ form is required since they’re using extra sick leave. The form tracks

A

121 D

This is routed to Disability & Retirement and Injury & Illness case management.

53
Q

Max accumulation for vacation/annual leave credits

Max vacation hours

A

816 hours

54
Q

Employees are entitled to a _____ minute lunch period. This should be taken ___ hours after start of shift and ___ hours before shift ends.

A

30 minute lunch

3 hours after start / 3 hours before end

55
Q

Employees are granted ___ minute rest periods every ___ hours of work

A

15 minute rest periods

Every 4 hours of work

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