Domain III, Topic A, Functions of Management Flashcards
The five functions of management include
1) ____
2) ________
3) _____
4) ______
5) _______/________
Plan, organize, staff, direct, control/evaluate
The five areas of planning are
1) __________
2) ________
3) __________
4) ____ ____
5) _________ ____________
Objectives, policies, procedures, time span, Emergency preparedness
__________ in planning are predetermined; towards which management directs its efforts, serves as motivators, provides direction
Objectives
________ in planning are general decision making guides, boundaries within you must operate (all customer complaints will be addressed within one day)
Policies
__________ in planning are chronological sequences of activities, specific guide for daily operations (how to run the dish machine)
Procedures
Planning time spans fall into three different categories
1) _____ _____ or operational
2) ____ ____
3) _________
Short range, long range, strategic
_____ ____ planning covers 1 year periods or less; usually the operating budget projected in days, weeks, months
Short range
____ ____ planning is up to a 5 year cycle, focuses on goals and objectives
1) requires a mission statement of long range vision
Long range
_________ planning includes decisions about intended future outcomes and how success is measured and evaluated
1) Broad technological and competitive aspects; sets direction for organization
2) SWOT analysis; Strengths, Weaknesses, Opportunities, Threats
3) Assesses the environment outside and inside the organization
Strategic
The four areas of _________ ____________ in planning are
1) Personnel screening
2) Procurement, receiving, storage
3) Security
4) Production and service
Emergency Preparedness
In the _________ ________ area of emergency preparedness personnel should be screened, addresses and nubers updated, ID badges, orientation session, practice drills.
A plan should be posted and updated, emergency numbers and warning signals listed, evacuation route posted, OSHA and HAZMAT numbers posted, location of emergency doors, supplies, menu; water safety supplies; backup storage for computer records
Personnel screening
In the ___________, ________, and _______ area of emergency preparedness there should be a Memo of Understanding (MOU) with vendors, list of companies that supply food, name and ID of delivery persons; delivery routes, days, times; inspect loading dock for suspicious materials
Procurement, receiving, storage
In the ________ area of emergency preparedness: doors and windows locked when not in use; surveillance cameras on docks, security personnel
Security
In the __________ and _______ area of emergency preparedness: safe food practices followed, issued food checked, hands washed, authorized personnel prepare and serve food
Production and service
The six areas to address in the __________ and ________ function of management are
1) Functions
2) Organizational Structure
3) Determining Staff Needs
4) Work simplification procedures
5) Productivity Management
6) Labor turnover rate
Organizing and staffing
The _________ area of the organizing and staffing function of management includes:
a) Identify tasks and activities
b) establish relationships among all other functions of management
Functions
The _________ structure area of the organizing and staffing function of management includes an organizational chart that
- Shows how the employee fits into the organization
1) Shows relationship of positions and functions
2) Depicts lines of authority shown with solid lines
3) advisory staff positions shown with dotted lines
4) Not shown: degree of authority at each level, informal relationships
organizational
An ______________ chart does not show
a) chain of command
b) staff - advisory; specialists
d) Functionality of staff
e) Span of control - number of individuals or departments under the direction of one individual
organizational
There are four different general staffing patterns 1) acute care conventional a) \_\_ minutes per meal or \_\_\_ meals per labor hour 2) Extended care facilities a) _ meals per labor hour 3) Cafeteria a) \_\_\_ meals / labor hour 4) School foodservice \_\_ - \_\_ meals/labor hour
17, 3.5, 5, 5.5, 13 - 15
When determining meals served, consider meal equivalents. If it takes as much labor to produce _ nourishments as it does _ meal, then 6 nourishments are equivalent in labor to 1 meal
6, 1
____ __________ is a measure of productivity defined as the amount of all food sales divided by the average cost of a typical prototype meal.
Meal equivalent
Work schedules usually include an _ hour work day, a __ minute lunch break and one or two __ minute work breakks
8, 30, 15
A ______ schedule serves as an overall plan; days on and off, vacations; basis for developing weekly schedules
Master
A _____ schedule provides staffing patterns for a particular operation; position and hours worked, number of fays worked per week, relief assignments
shift
A __________ schedule provides time sequencing of events required to produce a meal; employee assignments and menu items; quantity to prepare and the timing (what to do when)
Production
____ ____ __________ (FTE)
1) absolute FTE == minimum number of employees needed to staff the facility; counts productive hours (hours actually worked)
2) Adjusted FTE also takes into account the benefit days and days off
3) Compute by dividing the total number of hours used in operating the food service for a period of time by the normal workload hours of one employee
Full Time Equivalent
FTE / ___ = labor hours worked per day / 8 hour normal work load
Day
FTE / ____ = labor hours worked per week / 40 hour normal work load
week
FTE / ____ = labor hours worked that year / 2080
year
______ workers
1) approximately 1.55 employees are necessary for everyday coverage of full time positions. Full time employees generally are available an average of only 236 days per year because of days off and benefit days (129 days)
Relief
To determine the actual number of employees needed, multiply the number of full time positions by ____ to get the umber of relief workers needed to cover 365 days per year
a) If you have 20 full time positions: 20 x ____ = 11 relief employees
b) employees + relief employees = total number required
c) another approach: Multiply ____ x number of employees
0.55, 0.55, 1.55
Hospital food service positions cover a _ day week. Employees work _ days and have _ days off. A relief worker covers those _ days off and can also work a _ day week. So relief workers can cover the “days off” of 2.5 full time workers each week. 5/1 = 2.5
7, 5, 2, 2, 5
____ _____________ procedures exist to eliminate unnecessary parts of job and those that add no value; looks at smallest parts of the job (hand movements, steps taken); increases productivity and decreases cost
Work simplification
______ economy
- Reduce motions and time required, use shortest and straightest routes to move materials. Movement should be: simultaneous, symmetrical, natural, rhythmic, habitual.
Motion
__________ sampling
- Observe random samples (intermittent observations) to determine percentage of time working or idle
Occurrence
A _______ chart or ____ diagram
-Scale drawing showing path of a worker during a process
Pathway, flow
_________ charts
- Steps involved in process using symbols
Operation
_______ charts
- Steps involved in process using symbols
Process
_____ charts
- Efficiency of equipment placement, studies work motions, shows number of movements between pieces of equipment
Cross
_____________ management
a) Evaluation tool measuring efficiency and providing data to enhance decision making regarding resource allocation
b) Productivity is the efficiency with which a production or service activity converts inputs into outputs, expressed as ratios
1) Inputs (resources) - labor, money, materials, facilities, energy
2) Outputs (units of service) - meals, patient days, consults
3) Labor minutes worked per day, trays per minute, consults per labor hour
c) to increase productivity, increase the output or decrease the input
d) meals per labor hour = # meals produced // # hours worked
Productivity
_____ turnover rate uses # of new employees at the end of a period
(Number of employees terminated and replaced / total positions in department) x 100
Labor
__________ is the distribution of work to qualified people
a) Manager must have clear understanding of what they want done; give specific instructions; motivate; provide training; require complete work; establish adequate controls
Delegation