Data Roles and Retention 5.8

Question 1

Data Roles

Answer 1

High-level data relationships. Data has a relationship between itself and the people who need access to it. The relationship is usually created based on the level of responsibility for the person in the org.

Question 2

Data Steward

Answer 2

Responsible for data accuracy, privacy, and security. Associates sensitivity labels to the data. Ensures compliance with any applicable laws and standards.

Question 3

Data Custodian

Answer 3

Manages the access rights to the data. Implements security controls. Sometimes the same person as the data steward.

Question 4

Privacy Officer

Answer 4

Responsible for the organization’s data privacy. Set’s policies, implements processes and procedures.

Question 5

Data Retention

Answer 5

Orgs have their own policies on how much data is retained and how often. Many orgs keep certain types of data around. It’s common to keep data for a week, or longer. If data becomes damaged, you may need up to 30 days worth of backup data. There are legal requirements for data retention that you may need to adhere to anyway. Some industries must legally store certain types of data. Email storage may be required over years. Different types of data have different storage requirements.