Data management (L1)

Question 1

What does the acronym CECA stand for?

Answer 1

Civil Engineering Contractors Association

Question 2

What is the CECA Schedules of Daywork?

Answer 2

It is a rate benchmark for incidental works carried out where no rate has been agreed under the contract.

Question 3

When are CECA rates used in the NEC3?

Answer 3

To assess Equipment in payment applications and compensation events specifically when it is not listed in Contract Data but is:

• Owned by the Contractor
• Purchased under HP or lease or
• Hired from a parent company or a company with the same parent company

the rate is usually adjusted by a percentage stated in Contract Data Part Two

Question 4

How are the CECA Schedules set out?

Answer 4

It lists the type of Equipment and provides a rate (usually per hour) for each size and capacity of the Equipment

Question 5

What does the acronym BCIS stand for?

Answer 5

Building Cost Information Service (BCIS)

Question 6

What is the BCIS?

Answer 6

The BCIS is an independent provider of cost and price information for the construction industry which can be used for the purposes of benchmarking.

Question 7

What is SPONS?

Answer 7

SPONS is a series of 4 pricing books covering the most frequently specified items in:
- Building Works,
- External and Landscape Works.
- Civil Engineering and Highway Works
- M&E Works

Question 8

What is your Employer’s in-house cost data system and process?

Answer 8

My Employer operates a pricing database called IPES that is continually updated utilising costs from current projects. The process is referred to as cost capture and Contractors are obliged to support the process by providing cost information as set out in our Framework Agreements.

Question 9

How is project data stored in your organisation?

Answer 9

Project data is stored on CEMAR and internal documents are stored on SharePoint sites which have stewards to grant access.

Question 10

How is data managed and protected in your organisation?

Answer 10

• Secure document storage
• Back up documents
• Standardised reports
• Processes for sharing documents externally

Question 11

What libraries does your Employer operate/ use?

Answer 11

Asset Standards library which contains the Employer’s Specifications and Technical Standards.

Question 12

What legislation is applicable to data storage, management and sharing?

Answer 12

• Data Protect Act 2018
• GDPR
• Freedom of Information Act 2000

Question 13

What is the Data Protection Act 2018?

Answer 13

It is the UK’s implementation of GDPR.
The Act controls how personal information is used by organisations, businesses and government.

Question 14

What are the ‘data protection principles’? UUUKAH

Answer 14

Personal data must be:

• used fairly, lawfully and transparently
• used for specified purposes
• used in way that is necessary
• kept no longer than necessary
• accurate and up to date
• handled appropriately

Question 15

What is GDPR?

Answer 15

GDPR stands for General Data Protection Regulations which is an EU regulation that protects personal data.

Question 16

What are the rights under GDPR/ Data Protection Act 2018? SPACEBO

Answer 16

right to:

• stop or restrict processing
• portability (reuse data for different services)
• access
• correct data
• erase
• be informed
• object

Question 17

What things must companies put in place to ensure GDPR compliance? RARU

Answer 17

• Raise awareness across the business
• Audit personal data
• Review and update how consent is obtained
• Update privacy notice

Question 18

What is the Freedom of Information Act 2000?

Answer 18

It is an Act that creates a public right of access to information held by public authorities.

Question 19

What are the regulations around the use of data?

Answer 19

• Data Protect Act 2018
• GDPR
• Freedom of Information Act 2000

Question 20

Are you required to keep certain documents for any length of time?

Answer 20

• Personal data must be kept for no longer than is necessary
• Under CDM 2015 records such as risk assessments and health and safety records must be kept for 6 years after Completion
• Under Building Regulations 2010 building notices, completion certificates and test results must be kept for 10 years after Completion

Question 21

How does BCIS assist you in your role?

Answer 21

The BCIS is an independent provider of cost and price information for the construction industry which can be used for the purposes of benchmarking

Question 22

How do you ensure data you keep in your workplace is secure?

Answer 22

• I use secure document storage such as SharePoint
• I Back up documents and
• Adhere to processes for sharing documents externally