Data Management

Question 1

How long do you keep personal data for?

Answer 1

6 years if underhand.
12 years if its a deed.
RICS recommends 15 years.

Question 2

Data systems used in your organisation?

Answer 2

Backup servers.
Microsoft Teams.
Sharepoint.
CEMAR.

Question 3

What is a project extranet system?

Answer 3

Allows external parties to view project files securely.
Adv:
- Improves communication.
- 24 hour access.
Dis:
- Expensive.
- Requires maintenance.

Question 4

Benefits of cloud based storage systems?

Answer 4

Easy access.
Secure.
Low set up cost.
Real time collaboration.
Controls/restrictions.

Question 5

Sources of pricing data?

Answer 5

BCIS.
Spon’s or other pricing books.
Benchmarking.
In House data.

Question 6

What are pricing books?

Answer 6

Assists with estimating, covering all major areas of the process.

Question 7

What is BCIS?

Answer 7

Building Cost Information Service.
Part of RICS.

Question 8

What is the Data Protection Act 2018?

Answer 8

UK implementation of GDPR.

Question 9

What is GDPR?

Answer 9

Harmonise privacy and data laws across countries.

Question 10

Key persons in GDPR?

Answer 10

Data Controller.
Data Processor.
Data Subject.
Data Protection officer.

Question 11

What is personal data?

Answer 11

Used to identify a person.

Question 12

7 key principles of GDPR?

Answer 12

LPDASCA
Lawfulness, fairness, transparency.
Purpose limitation.
Data minimisation.
Accuracy.
Storage limitation.
Integrity and confidentiality.
Accountability.

Question 13

8 rights under GDPR?

Answer 13

IAREPPOA
To be informed.
To access.
To rectification.
To erasure.
To restrict processing.
To data portability.
To object.
To automated decision making and profiling.

Question 14

Who enforces GDPR?

Answer 14

Information Commissioner’s Office

Question 15

What is the freedom of information act 2000?

Answer 15

Provides public access to information held by public authorities.

Question 16

To destroy a document, what must be considered?

Answer 16

Is the document an original contract/legal doc.
Could it be required for litigation.
Does it relate to a live project.
Are there back-ups?

Question 17

What is an information barrier?

Answer 17

Physical or electronic separation of individuals within the same firm.

Question 18

Difference between data and information?

Answer 18

Data is raw and unprocessed facts that need context, while information is processed to add meaning.

Question 19

What fines could relate to GDPR?

Answer 19

Higher maximum - £17.5m or 4% of worldwide turnover, whichever is higher.
Half of this is the lower maximum.