Contract Administration 2 Flashcards
Harley Terrace: What was included in the contract instructions?
- Additional decoration
- Additional Structural Works following engineer’s report.
I obtained a cost for these additional works, advised the client of the additional time and cost implications of the variations.
Harley Terrace: What certificates did you issue?
Interim certificate of payment
PC
Extension of time
Variations / Instructions
To come: Final Certificate and Cert of Making Good Defects.
Harley Terrace: How did you value payments?
Against the contractors application for payments and their priced SofW.
In accordance with the due date and contractual mechanism.
Harley Terrace: How did you review progress?
Contract programme.
However, I am aware that under JCT contracts the only date which matters is the ‘Date for completion’
Harley Terrace: What was in the progress meeting agenda?
Progress
Health and Safety
On site issues (i.e. unforeseen works)
Harley Terrace: How did you chair meetings?
2 Weekly with the client and contractor.
Though given the nature of a residential project the client was always aware of the works, in some ways more than myself.
2C Hylton: What was the rectification period and why?
12 Months - this was set to enable the works to go through all seasonal periods to ensure no defects arose due to seasonal change.
2C Hylton: What defects did you identify?
Leaking plumbing connection to sink.
Delaminated floor covering.
2C Hylton: What did you use to analyse the works which have been executed?
Contract documentation.
Schedule of works and drawings.
2C Hylton: What did the works consist of?
Internal refurbishment, mostly decoration and floor coverings and new sanitary ware.
2C Hylton: What did the final certificate include?
The final certificate included the release of the 2.5% retention which was adjusted against the final account.
I then issued this to the client, managing agent and contractor.
2C Hylton: who were the parties of the contract?
The Employer (Landlord) and contractor.
2C Hylton: What did you do following your inspection?
I issued a schedule of defects. Once those were complete I issued a certificate of making good and final certificate which released the outstanding 2.5% retention.
2C Hylton: What would be the latest you would be able to carry out an end rectification inspection and issue your list of defects?
Not later than 14 days after the expiry of the Rectification Period notify the Contractor.
They shall make good such defects, shrinkages or other faults entirely at his own cost unless the Architect/Contract Administrator with the Employer’s consent instructs otherwise. If he instructs otherwise, an appropriate deduction may be made from the Contract Sum.
