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My Project+ notes > Chapter 3 > Flashcards

Chapter 3 Flashcards

1
Q

What is the second phase of the project management life cycle?

A

Initiating

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2
Q

What defines the objectives of the project and explains the business reason the project is trying to solve?

A

Preliminary Scope

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3
Q

A person or an organization that has a vested interest in your project.

A

Stakeholder

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4
Q

Who will you work with to determine project requirements?

A

Stakeholders

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5
Q

Who provides direction throughout the life a project and review and approve the final end product, service, or result?

A

Stakeholders

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6
Q

The recipient of a product or service created by the project.

A

Customer

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7
Q

People or organizations that will use the system you are developing

A

End Users

ps.
End Users can be customers as well if you are selling you applications or systems to others.

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8
Q

An executive in the organization who has the authorrity to assign money and resources to the project

A

Sponsor

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9
Q

A formal document that states a project exists and provides project managers with written authority to work

A

Project Charter

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10
Q

Who is responsible for approving and signing the project charter?

A

Sponsor

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11
Q

Who is an adviser to the project manager and acts as the tie-breaker decision-maker when consensus can’t be reached among the stakeholders?

A

Sponsor

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12
Q

Who keeps the project sponsor informed of current project status, including conflicts or potential risks?

A

Project Manager

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13
Q

Who manages the project team?

A

Project Manager

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14
Q

Documents, templates, agendas, diagrams, and other work products used in managing the project

A

Artifacts

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15
Q

Describes the goals, deliverables, and requirements of the project

A

Scope

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16
Q

Events that may occur that would impact the project, either positively or negatively, and generally have consequences if they occur.

A

Risks

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17
Q

Executives in the organization who can make or break a project

A

Senior Management

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18
Q

Who is responsible for gathering and documenting requirements for the project? They are trained in obtaining requirements by asking pointed questions, probing issues and problems, and recommending potential solutions, all to help encourage stakeholders to be forthcoming with their requirements.

A

Business Analyst

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19
Q

SME

A

Subjet Matter Expert

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20
Q

Project team members who will be performing the work associated with the project.

A

Subject Matter Experts (SMEs)

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21
Q

PMO

A

Project Management Office

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22
Q

A place that manages projects, programs, and portfolios

A

Project Management Office (PMO)

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23
Q

A grouping of related projects that are managed together to capitalize on benefits that couldn’t be achieved if the projects were managed seperately

A

Programs

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24
Q

Manages Programs

A

Program Managers

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25
Q

QA

A

Quality Assurance

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26
Q

What are the three roles in IT?

A

Architect
Developers (or engineers)
Testers/Quality Assurance Specialists

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27
Q

Responsible for designing technology solutions and sevices for business applications, infrastructure, networks, storage, cloud solutions, security and more.

A

Architect

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28
Q

Team members resposible for writing programing code, documenting code, developing applications, maintaining and modifying applications, and more.

A

Developers/Engineers

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29
Q

A process used to ensure the requirements for the system or application are met and functioning as designed.

A

Testers/Quality Assurance (QA)

30
Q

What should be created if you have a large project with multiple stakeholders?

A

Stakeholder Register

31
Q

Who reviews and updates the Stakeholder Register periodically?

A

Project Manager

32
Q

Assessing which stakeholders’ interests should be considered throughout the project.

A

Stakeholder Analysis

33
Q

CFO

A

Cheif Financial Officer

34
Q

Three ways to analyze or classify stakeholders’ power and influence

A

Power/Interest Grid
Stakeholder Cubes
Salience Model

35
Q

What describes the objectives and the reason for the project? It is also the first artifact you’ll create once the business case is approved.

A

Preliminary Scope Statement

36
Q

The actions needed to achieve a goal

A

Objectives

37
Q

The reslult of the Initiating Process

A

Project Charter

38
Q

Who publishes, signs, and approves the project charter?

A

Project Sponsor

39
Q

A document tha provides formal approval for the project to begin and authorizes the project manager to apply resources to the project

A

Project Charter

40
Q

PMO

A

Project Management Office

41
Q

Increasing revenues or decreasing expenses is an example of ___________.

A

Tangible Benefits

42
Q

Increasing the organization’s reputation or social media standing is an example of __________.

A

Intangible Benefits

43
Q

What documents the objectives of the project

A

Project Charter

44
Q

What documents the key characteristics of the product, service, or resut that will be created by the project?

A

Project Description

45
Q

Measurable outcomes or specific items that must be produced in order to consider the project complete.

A

Deliverables

46
Q

Describes the characteristics of the deliverables that must be met in order to satisfy the needs of the project.

A

Requirements

47
Q

Prioratizes the wants, needs, and expectations of the project sponsor and stakeholders

A

Requirements

48
Q

Major events in a project that are used to measure progress. Also used as checkpoints during the project to determine whether the project is on schedule.

A

Milestones

49
Q

When is the detailed project budget prepared?

A

Planning Process

50
Q

Events, actions, concepts, or ideas you believe to be true and plan for.

A

Assumptions

51
Q

Anything that either restricts or dictates the actions of the project team.

A

Constraints

52
Q

Budgets, technology, scope, quality, and direct orders from upper management are all examples of __________.

A

Constraints

53
Q

Poses either opportunities or threats to the project

A

Risks

54
Q

The definition for a successful project. It is used ti determine whether the deliverables and the final product are acceptable and satisfactory.

A

Success Criteria

55
Q

What provides the project manager with the authority to move forward and is the official notification of the start of the project?

A

Project Charter Sign-Off

56
Q

Is the Project Charter officially signed before or after the purchase of orders?

A

Before

57
Q

Issuing the project charter and defining the preliminary scope statement moves the project from which phase to which other?

A

From the initiating phase to the planning phase

58
Q

Data or documents used to conduct and perform business such as a contract, personnel records, PII, financial records, project charter, project management plan, and much more.

A

Record

59
Q

Once the report is approved and published to the board of directors, it is a ________.

A

Record

60
Q

Describes the policies and standards the organization has defined for the life cycle of data and records, starting from their cration, use, maintenance, and archival or disposal.

A

Record Management Plan

61
Q

What describes how records are classified?

A

Record Management Plan

62
Q

Defines how long a record should be kept

A

Retention Schedules

63
Q

How access controls are determined should be documented in a _________.

A

Policy

64
Q

_________ states that permission should be based on the lowest level of access needed to perform the job.

A

Principle of Least Privilage

65
Q

The priniciple of least privilage helps protect the organization’s critical data from _________.

A

Cyberattacks

66
Q

What restrics access to systems, functions within the system, and /or data within the system?

A

Access Controls

67
Q

ONce the project charter is signed and approves, What is your next task?

A

Hold a Project Kickoff Meeting

68
Q

Ensures that everyong understands the purpose and objectives of the project and for them to understand their role on the project.

A

Project Kickoff Meeting

69
Q

At this meeting, you’ll discuss the objectives of the project, the project description, the high-level milestones, and the general project approach.

A

Project Kickoff Meeting

70
Q

What two documents will you use when stakeholders try to steer you or the team in a different direction than what was originally outlined?

A

Project Charter
Project Scope Statement

71
Q

An official inspection of an individual.s or organization’s account.

A

Audit

My Project+ notes (28 decks)

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