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My Project+ notes > Chapter 3 > Flashcards

Chapter 3 Flashcards

1
Q

What is the second phase of the project management life cycle?

A

Initiating

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2
Q

What defines the objectives of the project and explains the business reason the project is trying to solve?

A

Preliminary Scope

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3
Q

A person or an organization that has a vested interest in your project.

A

Stakeholder

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4
Q

Who will you work with to determine project requirements?

A

Stakeholders

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5
Q

Who provides direction throughout the life a project and review and approve the final end product, service, or result?

A

Stakeholders

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6
Q

The recipient of a product or service created by the project.

A

Customer

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7
Q

People or organizations that will use the system you are developing

A

End Users

ps.
End Users can be customers as well if you are selling you applications or systems to others.

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8
Q

An executive in the organization who has the authorrity to assign money and resources to the project

A

Sponsor

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9
Q

A formal document that states a project exists and provides project managers with written authority to work

A

Project Charter

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10
Q

Who is responsible for approving and signing the project charter?

A

Sponsor

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11
Q

Who is an adviser to the project manager and acts as the tie-breaker decision-maker when consensus can’t be reached among the stakeholders?

A

Sponsor

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12
Q

Who keeps the project sponsor informed of current project status, including conflicts or potential risks?

A

Project Manager

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13
Q

Who manages the project team?

A

Project Manager

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14
Q

Documents, templates, agendas, diagrams, and other work products used in managing the project

A

Artifacts

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15
Q

Describes the goals, deliverables, and requirements of the project

A

Scope

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16
Q

Events that may occur that would impact the project, either positively or negatively, and generally have consequences if they occur.

A

Risks

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17
Q

Executives in the organization who can make or break a project

A

Senior Management

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18
Q

Who is responsible for gathering and documenting requirements for the project? They are trained in obtaining requirements by asking pointed questions, probing issues and problems, and recommending potential solutions, all to help encourage stakeholders to be forthcoming with their requirements.

A

Business Analyst

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19
Q

SME

A

Subjet Matter Expert

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20
Q

Project team members who will be performing the work associated with the project.

A

Subject Matter Experts (SMEs)

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21
Q

PMO

A

Project Management Office

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22
Q

A place that manages projects, programs, and portfolios

A

Project Management Office (PMO)

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23
Q

A grouping of related projects that are managed together to capitalize on benefits that couldn’t be achieved if the projects were managed seperately

A

Programs

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24
Q

Manages Programs

A

Program Managers

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25
QA
Quality Assurance
26
What are the three roles in IT?
Architect Developers (or engineers) Testers/Quality Assurance Specialists
27
Responsible for designing technology solutions and sevices for business applications, infrastructure, networks, storage, cloud solutions, security and more.
Architect
28
Team members resposible for writing programing code, documenting code, developing applications, maintaining and modifying applications, and more.
Developers/Engineers
29
A process used to ensure the requirements for the system or application are met and functioning as designed.
Testers/Quality Assurance (QA)
30
What should be created if you have a large project with multiple stakeholders?
Stakeholder Register
31
Who reviews and updates the Stakeholder Register periodically?
Project Manager
32
Assessing which stakeholders' interests should be considered throughout the project.
Stakeholder Analysis
33
CFO
Cheif Financial Officer
34
Three ways to analyze or classify stakeholders' power and influence
Power/Interest Grid Stakeholder Cubes Salience Model
35
What describes the objectives and the reason for the project? It is also the first artifact you'll create once the business case is approved.
Preliminary Scope Statement
36
The actions needed to achieve a goal
Objectives
37
The reslult of the Initiating Process
Project Charter
38
Who publishes, signs, and approves the project charter?
Project Sponsor
39
A document tha provides formal approval for the project to begin and authorizes the project manager to apply resources to the project
Project Charter
40
PMO
Project Management Office
41
Increasing revenues or decreasing expenses is an example of ___________.
Tangible Benefits
42
Increasing the organization's reputation or social media standing is an example of __________.
Intangible Benefits
43
What documents the objectives of the project
Project Charter
44
What documents the key characteristics of the product, service, or resut that will be created by the project?
Project Description
45
Measurable outcomes or specific items that must be produced in order to consider the project complete.
Deliverables
46
Describes the characteristics of the deliverables that must be met in order to satisfy the needs of the project.
Requirements
47
Prioratizes the wants, needs, and expectations of the project sponsor and stakeholders
Requirements
48
Major events in a project that are used to measure progress. Also used as checkpoints during the project to determine whether the project is on schedule.
Milestones
49
When is the detailed project budget prepared?
Planning Process
50
Events, actions, concepts, or ideas you believe to be true and plan for.
Assumptions
51
Anything that either restricts or dictates the actions of the project team.
Constraints
52
Budgets, technology, scope, quality, and direct orders from upper management are all examples of __________.
Constraints
53
Poses either opportunities or threats to the project
Risks
54
The definition for a successful project. It is used ti determine whether the deliverables and the final product are acceptable and satisfactory.
Success Criteria
55
What provides the project manager with the authority to move forward and is the official notification of the start of the project?
Project Charter Sign-Off
56
Is the Project Charter officially signed before or after the purchase of orders?
Before
57
Issuing the project charter and defining the preliminary scope statement moves the project from which phase to which other?
From the initiating phase to the planning phase
58
Data or documents used to conduct and perform business such as a contract, personnel records, PII, financial records, project charter, project management plan, and much more.
Record
59
Once the report is approved and published to the board of directors, it is a ________.
Record
60
Describes the policies and standards the organization has defined for the life cycle of data and records, starting from their cration, use, maintenance, and archival or disposal.
Record Management Plan
61
What describes how records are classified?
Record Management Plan
62
Defines how long a record should be kept
Retention Schedules
63
How access controls are determined should be documented in a _________.
Policy
64
_________ states that permission should be based on the lowest level of access needed to perform the job.
Principle of Least Privilage
65
The priniciple of least privilage helps protect the organization's critical data from _________.
Cyberattacks
66
What restrics access to systems, functions within the system, and /or data within the system?
Access Controls
67
ONce the project charter is signed and approves, What is your next task?
Hold a Project Kickoff Meeting
68
Ensures that everyong understands the purpose and objectives of the project and for them to understand their role on the project.
Project Kickoff Meeting
69
At this meeting, you'll discuss the objectives of the project, the project description, the high-level milestones, and the general project approach.
Project Kickoff Meeting
70
What two documents will you use when stakeholders try to steer you or the team in a different direction than what was originally outlined?
Project Charter Project Scope Statement
71
An official inspection of an individual.s or organization's account.
Audit

My Project+ notes (28 decks)

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