Chapter 2 Documents,codes, & records Flashcards
who will account for materiel recorded on the property records of the stock record account
ABMSO
who will use document numbers to identify property accounting documents; maintain supporting document files to verify property transactions; and establish necessary internal controls & clear audit trails
ABMSO
how will medical materiel records be maintained ?
IAW AFRDS
who will ensure the validity and completeness of all documents before filing?
Medical Logistics
at a minimum what transactions will be QC’d
receipts, gains & losses, and affecting fund balances
if invalid documents are discovered during the QC process what must you do?
hold them in suspense pending completion
how will Medical Logistics maintain central files for numbered documents?
in a manner that will ensure timely retrieval for research or audit purposes
what must be maintained in the property custodian file
custodian appointment letter, CR/LL, CALs
how long will MEMO maintain permanent document files for equipment?
6 years and 3 months
what can be used to store equipment documentation ?
AFMOA equipment request/funding application (turbo tigers)
AFMOA equipment application permanent document file will include ?
601 request form, copy of signed contract awarded, or GSA purchase form, receipt form DD 1155 or DD 250, or DD form 1149 of equipment is MEMO transfer
what document do you need to disposition equipment to DLA?
DD1348-1A and must be signed by DLA Service Representative.
how long do you have to maintain DD form 1348-1A disposition of equipment?
two years.
MEMO document files including shipping and receiving documents must be filed for how long?
6 years and 3 months
