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afi 41-209 > CDC 7 lvl Vol 2 > Flashcards

CDC 7 lvl Vol 2 Flashcards

1
Q

which activity is the focal point for investment equipment?

A

AFMOA/ SGAL

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2
Q

at the base level the authority to approve equipment requests may be delegated by the MTF commander to whom?

A

MTF deputy commander or MTF Administrator

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3
Q

what are the minimum qualifications to be appointed as the MEMO officer?

A

at least GS-5, if civilian or at least a 7 skill lvl and the rank of TSgt

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4
Q

which activity provides the MTF commander with sound recommendations to approve or disapprove requests submitted by MEMO?

A

ERAA

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5
Q

the ERAA establishes base priority lists for which types of equipment purchases?

A

investment and expense

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6
Q

who is responsible for the overall management of the base MEMO function?

A

MLFC

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7
Q

list the five primary responsibilities when working in MEMO?

A

maintain equipment authorizations and in-use asset records, maintain priority listings of approved/unfunded/investment equipment requirements, train custodians, process equipment orders, ensure equipment is inventoried at least every 24 monts

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8
Q

which office ensures medical equipment is serviceable, safely operable, and properly configured?

A

BMET

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9
Q

who reviews all equipment requests to determine if utility or structural changes are required?

A

Facility Manager

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10
Q

who has the authority to appoint property custodians?

A

MTF commander but can be delegated to squadron commander

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11
Q

what three things are property custodians expected to ensure by conducting spot checks and periodic inventories?

A

all property in account is physically on-hand and available, properly assigned, appropriate actions are taken when items are missing or damaged

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12
Q

how do you access the DMLSS EM reports and inquiries?

A

EM Navigate menu- reports, or click on REPORTS botton on horizontal toolbar to open the EM REPORT LIST

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13
Q

reports are not available if which standard field is not populated?

A

Report date

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14
Q

which standard report is used by the equipment manager to verify the type and accuracy of transactions processed in DMLSS?

A

Daily Document Transaction Register

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15
Q

which standard report is generated when equipment inventory adjustment gain and equipment inventory adjustment loss transactions are processed?

A

equipment inventory Adjustment document

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16
Q

which report provides the MLFC a method to verify and initial equipment orders with a high priority?

A

High priority Report

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17
Q

what info does the monthly capital equipment depreciation report provide?

A

list of all equipment that meets the capital equipment threshold and has had depreciation calculated during the month of the report

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18
Q

how does the standard inquiry differ from a standard report ?

A

inquiries are only produced when you request the information

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19
Q

which standard inquiry provides the equipment manager with a list of equipment due-outs with associated due-ins that have not been received?

A

Active due-in/Due-out Report

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20
Q

which standard inquiry report provides a listing of accountable transactions that have occurred for a customer’s account in a given business day?

A

CAL

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21
Q

which standard inquiry report provides a list of accountable equipment records for a customer account and includes a signature block for the custodian?

A

CR/LL

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22
Q

what information is listed on the equipment account report?

A

all equipment items on the property book for each organization

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23
Q

what information is provided on the equipment gain and loss report?

A

list of accountable records that have been gained or lost to the equipment management account

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24
Q

which report identifies out of balance conditions between authorized and in-use balances?

A

equipment out of Balance Report

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25
Q

which report provides a list of projected replacements by customer account for up to five years?

A

equipment Replacement Report

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26
Q

what is the potential custodian inventory list used for ?

A

to schedule manpower to conduct inventories that are due within the next 90 days

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27
Q

what information is provided by the reported excess equipment report?

A

list of equipment items that have been reported as excess that are still awaiting disposition or pending action

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28
Q

As an accountability document, what is the CR/LL used to identify?

A

all medical equipment items that are assigned to a particular customer account and custodian

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29
Q

when the gaining custodian signs the CR/LL, to what are they agreeing and accepting?

A

accountability for all items, unless otherwise annotated

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30
Q

if an item cannot be located during an account transfer, what must the new custodian indicate on the CR/LL?

A

that it is missing and that they are therefore not accepting accountability for that particular item

31
Q

what happens if a new custodian fails to indicate an item is missing when signing for an account?

A

he or she accepts full responsibility

32
Q

when a new CR/LL is printed, what are the two locations where each copy should be placed or delivered?

A

to the custodian, filed in accounts MEMO Folder

33
Q

which MEMO document is considered semipermanent and should not be removed from the file under normal circumstances?

A

signed inventory-transfer copies of the CR/LL

34
Q

what information is displayed on the CR/LL?

A

Item ID, nameplate model, serial number, equipment nomenclature, short item description, ECN, common model, equipment type

35
Q

which EM reports option is used to retrieve the CR/LLs?

A

Standard inquiry

36
Q

what are the three available CR/LL sort by options?

A

ECN, item ID, location

37
Q

The CR/LL May be printed or saved in which two primary formats?

A

PDF, XLS

38
Q

expense equipment has a dollar value of less than how much?

A

$100K

39
Q

while in the DMLSS EM module, how do you indicate that an expense equipment item has been funded?

A

equipment Request Detail, status tab, click on the ADD button under “funded” section and in the window enter the qty and amount to be funded and click OK.

40
Q

what is the dollar range for an item to be considered as high-cost expense equipment?

A

$100K and $249,999

41
Q

list the two ways in which high-cost expense equipment may be funded

A

local MTF O&M funds (fund code 30) & centrally-funded O&M money (fund code 2X)

42
Q

who is the approval authority for high-cost expense equipment?

A

AFMOA/SGAL

43
Q

for an item to be considered invest medical equipment, the dollar value must be how much?

A

equal or greater than $250K

44
Q

what type of funding is used to procure investment equipment ?

A

OP dollars (fund code 2F)

45
Q

to be considered for current FY procurement, high cost expense and investment equipment requirements must be submitted into TIGERS by what date?

A

15 June

46
Q

which DMLSS module and function is used to process non-centrally funded equipment?

A

Receipts

47
Q

when equipment items are received and issued, they appear on which two immediate DMLSS generated documents?

A

delivery list and CAL

48
Q

what happens when receiving an item with a checkmark in the MAINT REQ IND checkbox?

A

an initial work order is generated for the BMETs

49
Q

before processing a receipt in DMLSS, MEMO coordinates with BMET repair to complete what actions?

A

initial or acceptance inspection of the item.

50
Q

what steps will the BMET take during an initial inspection before an item is received?

A

determine if the correct item was delivered without damage, include all accessories as ordered, review contract and literature for warranty provisions

51
Q

what actions will the BMET take after an equipment item is received and the work order is generated?

A
  1. Affix ECN for each maintenance item

2. load equipment information into DMLSS

52
Q

when may CALs be destroyed?

A

after the item is correctly identified on an updated CR/LL

53
Q

who is normally responsible for managing equipment warranties?

A

the activity charged with maintenance of the equipment item.

54
Q

at a minimum, how frequently must all equipment items be inventoried?

A

24

55
Q

what action may be used in lieu of routine inventory counts?

A

BMET work order completions

56
Q

list the equipment inventory scope

A

customer, custodian, organizational

57
Q

which inventory scope covers all equipment within the MTF?

A

organizational

58
Q

when is command directed used as an inventory reason?

A

when the MTF commander requires an inventory to be accomplished in addition to the normal inventory requirement

59
Q

when is an equipment inventory’s due date for an inventory completion?

A

the final calendar day of the anniversary month in which the inventory was last completed

60
Q

list two factors used to determine who will perform an equipment inventory?

A

the availability of personnel to make up an inventory team, the accuracy with which MEMO feels the property custodians will perform the inventory

61
Q

why should you use the in-use equipment inventory BO report while conducting an inventory?

A

this report allows the user to filter out items that have completed BMET work orders on file, thus removing the need to re-inventory them.

62
Q

what are the three methods used to complete a MEMO inventory?

A

HHT-batch, HHT-RF, manual

63
Q

within how many days after processing the inventory adjustments must the ABMSO document and report the inventory results to the MLFC?

A

10 duty days

64
Q

what information will the in-use equipment inventory summary report contain?

A

number of units counted, number of unlocatable units, and dollar amount of overages & shortages

65
Q

who will act as the approval authority for MEMO inventories?

A

the MLFC

66
Q

who is the inventory adjustment approval authority?

A

installation commander unless delegated to the MTF commander, deputy commander or administrator

67
Q

which EM window is used to reconcile inventory overages and shortages?

A

EQUIPMENT SHORTAGE/OVERAGE

68
Q

4 when would an equipment item be listed as both an overage and a shortage?

A

if it belongs to a customer, but it was counted on another customer’s inventory

69
Q

what EQUIPMENT SHORTAGE/OVERAGE button is used to permanently move an item to the area where the item was found?

A

transfer

70
Q

what actions are taken to report a validated equipment loss to the ROS monitor?

A

forward all info required to complete blocks 1-8 on the DD form 200 to ROS monitor within 10 duty days of validating the loss

71
Q

within how many days after discovering an equipment loss should the loss be processed in DMLSS?

A

50 calendar days

72
Q

9 who is the inventory adjustment approval authority for MC-CBRN equipment?

A

the unit commander responsible for SORTS reporting of the assemblage

73
Q

inventory documentation must be retained for how many years?

A

two

afi 41-209 (12 decks)

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