CDC 7 lvl Vol 2 Flashcards
which activity is the focal point for investment equipment?
AFMOA/ SGAL
at the base level the authority to approve equipment requests may be delegated by the MTF commander to whom?
MTF deputy commander or MTF Administrator
what are the minimum qualifications to be appointed as the MEMO officer?
at least GS-5, if civilian or at least a 7 skill lvl and the rank of TSgt
which activity provides the MTF commander with sound recommendations to approve or disapprove requests submitted by MEMO?
ERAA
the ERAA establishes base priority lists for which types of equipment purchases?
investment and expense
who is responsible for the overall management of the base MEMO function?
MLFC
list the five primary responsibilities when working in MEMO?
maintain equipment authorizations and in-use asset records, maintain priority listings of approved/unfunded/investment equipment requirements, train custodians, process equipment orders, ensure equipment is inventoried at least every 24 monts
which office ensures medical equipment is serviceable, safely operable, and properly configured?
BMET
who reviews all equipment requests to determine if utility or structural changes are required?
Facility Manager
who has the authority to appoint property custodians?
MTF commander but can be delegated to squadron commander
what three things are property custodians expected to ensure by conducting spot checks and periodic inventories?
all property in account is physically on-hand and available, properly assigned, appropriate actions are taken when items are missing or damaged
how do you access the DMLSS EM reports and inquiries?
EM Navigate menu- reports, or click on REPORTS botton on horizontal toolbar to open the EM REPORT LIST
reports are not available if which standard field is not populated?
Report date
which standard report is used by the equipment manager to verify the type and accuracy of transactions processed in DMLSS?
Daily Document Transaction Register
which standard report is generated when equipment inventory adjustment gain and equipment inventory adjustment loss transactions are processed?
equipment inventory Adjustment document
which report provides the MLFC a method to verify and initial equipment orders with a high priority?
High priority Report
what info does the monthly capital equipment depreciation report provide?
list of all equipment that meets the capital equipment threshold and has had depreciation calculated during the month of the report
how does the standard inquiry differ from a standard report ?
inquiries are only produced when you request the information
which standard inquiry provides the equipment manager with a list of equipment due-outs with associated due-ins that have not been received?
Active due-in/Due-out Report
which standard inquiry report provides a listing of accountable transactions that have occurred for a customer’s account in a given business day?
CAL
which standard inquiry report provides a list of accountable equipment records for a customer account and includes a signature block for the custodian?
CR/LL
what information is listed on the equipment account report?
all equipment items on the property book for each organization
what information is provided on the equipment gain and loss report?
list of accountable records that have been gained or lost to the equipment management account
which report identifies out of balance conditions between authorized and in-use balances?
equipment out of Balance Report
which report provides a list of projected replacements by customer account for up to five years?
equipment Replacement Report
what is the potential custodian inventory list used for ?
to schedule manpower to conduct inventories that are due within the next 90 days
what information is provided by the reported excess equipment report?
list of equipment items that have been reported as excess that are still awaiting disposition or pending action
As an accountability document, what is the CR/LL used to identify?
all medical equipment items that are assigned to a particular customer account and custodian
when the gaining custodian signs the CR/LL, to what are they agreeing and accepting?
accountability for all items, unless otherwise annotated
if an item cannot be located during an account transfer, what must the new custodian indicate on the CR/LL?
that it is missing and that they are therefore not accepting accountability for that particular item
what happens if a new custodian fails to indicate an item is missing when signing for an account?
he or she accepts full responsibility
when a new CR/LL is printed, what are the two locations where each copy should be placed or delivered?
to the custodian, filed in accounts MEMO Folder
which MEMO document is considered semipermanent and should not be removed from the file under normal circumstances?
signed inventory-transfer copies of the CR/LL
what information is displayed on the CR/LL?
Item ID, nameplate model, serial number, equipment nomenclature, short item description, ECN, common model, equipment type
which EM reports option is used to retrieve the CR/LLs?
Standard inquiry
what are the three available CR/LL sort by options?
ECN, item ID, location
The CR/LL May be printed or saved in which two primary formats?
PDF, XLS
expense equipment has a dollar value of less than how much?
$100K
while in the DMLSS EM module, how do you indicate that an expense equipment item has been funded?
equipment Request Detail, status tab, click on the ADD button under “funded” section and in the window enter the qty and amount to be funded and click OK.
what is the dollar range for an item to be considered as high-cost expense equipment?
$100K and $249,999
list the two ways in which high-cost expense equipment may be funded
local MTF O&M funds (fund code 30) & centrally-funded O&M money (fund code 2X)
who is the approval authority for high-cost expense equipment?
AFMOA/SGAL
for an item to be considered invest medical equipment, the dollar value must be how much?
equal or greater than $250K
what type of funding is used to procure investment equipment ?
OP dollars (fund code 2F)
to be considered for current FY procurement, high cost expense and investment equipment requirements must be submitted into TIGERS by what date?
15 June
which DMLSS module and function is used to process non-centrally funded equipment?
Receipts
when equipment items are received and issued, they appear on which two immediate DMLSS generated documents?
delivery list and CAL
what happens when receiving an item with a checkmark in the MAINT REQ IND checkbox?
an initial work order is generated for the BMETs
before processing a receipt in DMLSS, MEMO coordinates with BMET repair to complete what actions?
initial or acceptance inspection of the item.
what steps will the BMET take during an initial inspection before an item is received?
determine if the correct item was delivered without damage, include all accessories as ordered, review contract and literature for warranty provisions
what actions will the BMET take after an equipment item is received and the work order is generated?
- Affix ECN for each maintenance item
2. load equipment information into DMLSS
when may CALs be destroyed?
after the item is correctly identified on an updated CR/LL
who is normally responsible for managing equipment warranties?
the activity charged with maintenance of the equipment item.
at a minimum, how frequently must all equipment items be inventoried?
24
what action may be used in lieu of routine inventory counts?
BMET work order completions
list the equipment inventory scope
customer, custodian, organizational
which inventory scope covers all equipment within the MTF?
organizational
when is command directed used as an inventory reason?
when the MTF commander requires an inventory to be accomplished in addition to the normal inventory requirement
when is an equipment inventory’s due date for an inventory completion?
the final calendar day of the anniversary month in which the inventory was last completed
list two factors used to determine who will perform an equipment inventory?
the availability of personnel to make up an inventory team, the accuracy with which MEMO feels the property custodians will perform the inventory
why should you use the in-use equipment inventory BO report while conducting an inventory?
this report allows the user to filter out items that have completed BMET work orders on file, thus removing the need to re-inventory them.
what are the three methods used to complete a MEMO inventory?
HHT-batch, HHT-RF, manual
within how many days after processing the inventory adjustments must the ABMSO document and report the inventory results to the MLFC?
10 duty days
what information will the in-use equipment inventory summary report contain?
number of units counted, number of unlocatable units, and dollar amount of overages & shortages
who will act as the approval authority for MEMO inventories?
the MLFC
who is the inventory adjustment approval authority?
installation commander unless delegated to the MTF commander, deputy commander or administrator
which EM window is used to reconcile inventory overages and shortages?
EQUIPMENT SHORTAGE/OVERAGE
4 when would an equipment item be listed as both an overage and a shortage?
if it belongs to a customer, but it was counted on another customer’s inventory
what EQUIPMENT SHORTAGE/OVERAGE button is used to permanently move an item to the area where the item was found?
transfer
what actions are taken to report a validated equipment loss to the ROS monitor?
forward all info required to complete blocks 1-8 on the DD form 200 to ROS monitor within 10 duty days of validating the loss
within how many days after discovering an equipment loss should the loss be processed in DMLSS?
50 calendar days
9 who is the inventory adjustment approval authority for MC-CBRN equipment?
the unit commander responsible for SORTS reporting of the assemblage
inventory documentation must be retained for how many years?
two
