Chapter 12: Controlling Work Results and Closing Out the Project Flashcards
Core Topics: Project Closure, Final Deliverables, Contract Closure, and Lessons Learned.
What is the Close Project or Phase process?
Close Project or Phase is the process of finalizing all project activities, ensuring that all work is completed, and formally closing the project or a project phase.
What is the purpose of the final project report?
The final project report summarizes the project’s outcomes, including achievements, any variances from the plan, key deliverables, and performance against objectives.
What is a project closure checklist?
A project closure checklist is a list of tasks that need to be completed to officially close the project, such as finalizing deliverables, closing contracts, and conducting lessons learned.
What is the difference between administrative closure and contract closure?
Administrative closure refers to closing all project-related activities, such as documentation and archiving, while contract closure focuses on fulfilling and closing out contracts.
What is contract closure in project management?
Contract closure is the process of completing and settling the terms of a contract, ensuring that all work has been completed as agreed, and closing out the contractual relationship.
What is the purpose of a lessons learned register?
A lessons learned register is a document used to capture lessons learned throughout the project life cycle, helping the team to reflect on successes and areas for improvement.
What are lessons learned in project management?
Lessons learned are insights gained during the project, documenting what worked well and what didn’t, so that future projects can benefit from this knowledge.
What is the final product, service, or result transition?
It is the formal handover of the project deliverables to the customer or operational team, ensuring that they accept ownership of the final product or service.
What is the role of the customer acceptance document?
The customer acceptance document confirms that the customer has reviewed and accepted the final project deliverables, signaling that the project is complete.
What is the formal acceptance in project closure?
Formal acceptance is the written confirmation from the customer or sponsor that they approve the completed project deliverables and the project can be officially closed.
What is the project archive?
The project archive contains all project documentation, reports, and records stored for future reference, audit, and lessons learned purposes.
What is post-project evaluation?
Post-project evaluation is a review conducted after the project is completed to assess the project’s overall success, including achievement of objectives, stakeholder satisfaction, and performance.
What are the key documents that need to be finalized during project closure?
Key documents include the final project report, customer acceptance, lessons learned, project archives, contract closure documents, and performance evaluations.
What is the purpose of operational handover?
Operational handover involves transitioning the project deliverables to the operational team or customer, ensuring they are ready to maintain and use the product or service.
What are knowledge transfer activities?
Knowledge transfer activities include training, documentation, and handover meetings to ensure that the project’s operational or support teams can successfully maintain the project deliverables.
