Certificates & Logbooks Flashcards
Cargo Ship Safety
Construction Certificate (SAFCON)
SOLAS Ch.II-1 and II-2
Class
≥ 500gt on Intl. Voyage (Cargo)
5 years
Initial
Annual
Intermediate (replaces 2nd or 3rd annual)
Renewal
Additional
Vessel Bottom Inspections
(2 w/in 5 years, <36mos apart, >1 dry dock)
HSSC
ACS
EAS
Certifies a cargo vessel is constructed and maintained to standards in SOLAS ChII-1 & II-2
1. Structural Strength
2. Machinery & Equipment
3. Stability & Subdivisions
4. Fire Protection Measures
No Attachments
Cargo Ship Safety
Equipment Certificate
(SEC)
SOLAS
Ch.II-2, III & V
Flag/MCA
Class w/ HSSC, ASC & EAS
≥ 500gt on Intl. Voyage (Cargo)
5 years
Initial
Annual
Periodical (replaces 2nd or 3rd annual)
Renewal
Additional
HSSC
ACS
EAS
Certifies a cargo vessel complies with SOLAS Ch.II-2, III & V:
1. Fire Safety System & Appliances
2. LSA & Arrangements (Exl Radio Installs)
3. Navigation Equipment ECDIS if used for primary navigation
4. Pilot Arrangements
5. Nautical Publications
6. Lights, Shapes, Sound & Distress Signals
Attachment: Record of Equipment for Cargo Ship Safety - Form E (detailing LSA and Nav systems and equipment covered by certificate)
Requirements: SOLAS Training Manuals (SOLAS Ch. III Reg 35)”
Cargo Ship Safety
Radio Certificate
(SRC)
SOLAS Ch. III & IV
Flag/MCA
Class w/ HSSC, ASC & EAS
≥ 300gt on Intl. Voyage (Cargo) 5 years
Initial
Periodical (annually)
Renewal
Additional
HSSC
ACS
EAS
Certifies a cargo vessels radio installations comply with SOLAS Ch. III & IV (safety standards for communication at sea)
1. SARTS
2. EPIRBS
3. Equipment to receive MSI
4. MF/HF & VFH Radio Installations
5. DSC Equipment
6. Satellite Communications
7. Emergency Power
Attachment: Record of Equipment for Cargo Ship Safety Radio - Form R
Requirements:
- GMDSS logbook
- Designation of GMDSS Operators
- Means of Operational Availability:
1. At sea electronic maintenance
2. Shore-based maintenance (incl. contract)
3. Duplication”
Cargo Ship Safety
Certificate (Combined)
SOLAS
Class
≥ 300gt on Intl. Voyage (Incl. Cargo, oil/chem/gas tankers, large comm. Yachts)
5 years
Initial
Annual
Intermediate (replaces 2nd or 3rd annual)
Renewal
Additional
ACS
EAS
Certifies a cargo vessels compliance with SOLAS safety construction, equipment and radio requirements
1. Boilers, Machinery, Electrical Installations
2. Radio & Navigation Equipment
3. Fire Protection Systems & LSA
4. Other Safety Equipment”
Attachment: Record of Equipment for Cargo Ship Safety - Form C
Ships Radio Station License
ITU - RR - Article 18
OfCom
All ships
Authorises the installation and use of maritime radio and associated equipment subject to license conditions. Further assigns the ship a radio identity in the form of a Call Sign and MMSI.
Full-term requiring annual payment and confirming relevant equipment is still valid
Details all radio equipment used onboard:
-VHF, MF, HF equipment
- Satellite communications
- UHF for onboard comms
- EPIRBS
- AIS SAR Transmitters
- SARTS
Certificate of Registry
Regulation: UNCLOS Article 19
Delegation: Flag/MCA
Which Vessels: All vessels
Validity: Full term / 5 year repayment (unless change of flag, service type, etc.)
Surveys: No surveys required for renewal
Purpose: Establishes vessels nationality and national and intl laws applicable to it
Details:
- UK Law: Merchant Shipping Act Reg 1993 (Registration of Ships)
- UK Ship Register is operated by the MCA’s Registry of Shipping & Seaman
Certificate of Class
Reg: SOLAS Ch.II-1 Reg 3-1
Delegation: Class
Which Vessels: N/A
Validity: 5 years
Surveys:
Initial
Annual
Intermediate (replaces 2nd/3rd annual)
Renewal/Special -the rigor of which depends on age of vessel
ACS
EAS
Verifies the structural strength and integrity of essential vessel parts (hull & appendages, propulsion & steering systems, power plant, auxillary systems)
- Subject to conditions of class (measures, repairs, surveys)
- Notations state if a vessel is meeting standards for various aspects of ship design and construction and are in the form of symbols and letters
Minimum
Safe Manning
Document
IMO Res A 1047(27)
SOLAS Ch.V Reg 14
Flag/MCA
≥ 500gt
Life No surveys
Certifies the vessel’s crewing levels have been assessed under the IMO’s principles of minimum safe manning (ensuring safe navigation and operation)
Contains table of min crew requirements for each dept and details any special conditions under which reduced manning is acceptable
IMO Res.A 1047 (27) requires that manning levels:
1. Keep safe nav, port, eng, radio watches
2. Safely moor and unmoor vessel
3. Manage vessel safety when stationary or nearly stationary at sea
4. Prevent pollution
Check the effectiveness of manning levels by assessing crew HOR”
Continuous
Synopsis Record
SOLAS
Ch.XI-1 Reg 5
Flag/MCA
UK RSS
≥ 500gt on Intl. Voyage (Cargo),
All Pssngr on Intl. Voyage, UK Class A Pssngr on Domestic Voyages
Life
No surveys,
but checked during PSC Inspections and ISSC and SMC surveys
Logbook that stays with vessel for life, records all changes of owner, flag, name, class, ISM, etc.
Issued by the Registry of Shipping & Seaman in the UK
Form 1 - Continuous data records
Form 2 - Changes required
Form 3 - Index of Amendments to the CSR
International
Tonnage Certificate
ITC 69
Class
≥ 24m on Intl. Voyage (except war vessels)
Life
(recalculation needed after
significant structural modifications)
Initial only (to determine tonnages)
Certifies that the vessel has been measured according to the Intl Convention on Tonnage Measurement of Ships (measurements for gross and net tonnage)
UK Law: Merchant Shipping Act Reg 1997 (Tonnage Regulation)
International
Load Line Certificate
ILLC 1966/88
Class
≥ 24m
5 years
Initial
Annual
Renewal
HSSC
ACS
EAS
Ensures vessel has been surveyed according to Intl Load Line Convention 1966/88: It is constructed and maintained in a seaworthy manner with adequate stability and buoyancy. Minimum freeboard and maximum draughty
Attachment: Record of Conditions of Assignment of Load Lines (conditions for freeboard reduction, construction info, stability details
SAFCON is valid
SMS being followed, Enough structural strength, enough reserve bouyancy, prevent entry of water into the hull, safety of crew and passengers
Requirements: Records of draft, freeboard, inspection/tests of closing devices
UK LLC required on ALL seagoing vessels and vessels in its waters
Safety Management Certificate
ISM Code
Flag/MCA w/ or w/out ACS
Class w/ EAS
≥ 500
5 years
(Interim - 6 months)
Initial
Annual (Internal)
Intermediate (replaces 2nd or 3rd annual)
Renewal
Additional
(typically aligned with ISPS & MLC surveys)
EAS
Issued to vessel
Requirements: Valid Doc to trade and SMS Records for Audits
Interim SMC: Issued to new vessels, when vessel is new to a mgmt co, when vessel changes flag (must have relevant DoC, satisfactory SMS, planned internal audit w/in 3mos, master & officers familiar with SMS)
Document of Compliance
ISM Code
Flag/MCA
N/A (issued to company)
5 years
(Interim - 12 months)
Initial
Annual (Internal)
Annual (External)
Renewal
Additional
(typically aligned with ISPS & MLC surveys)
Issued to Company that wishes to manage vessels that ISM code applies to
UK Law: Merchant Shipping Act Reg 2014 (Intl Safety Mgmt - ISM Code)
Requirements: Copy of DoC must be kept onboard each vessel under company’s mgmt and SMS Records Required for Audits
SMC is invalid immediately if DoC withdrawn (vessel unable to trade)
Interim DoC: Issued to new companies or those wishing to add vessel types to an existing DoC (must have satisfactory SMS and plan to implement it onboard to achieve ISM compliance within interim period)
International Ship Security Certificate
ISPS Code
Flag/MCA w/ or w/out ACS
Class w/ EAS
≥ 500gt on Intl. Voyage (Cargo & Pssngr, incl. high speed craft), Mobile offshore drilling units, Port Facilities
5 years
(Interim - 6 months)
Initial
Intermediate
Renewal
Additional
(typically aligned with ISM & MLC surveys)
EAS
UK Law: The Ship & Port Facility Security Regulations 2004
Requirement: Flag/MCA approved Ship Security Plan required (+SSA)
Interim ISSC: Issued to new builds, vessels re-entering service, flag change or company change
Maritime Labour Certificate
MLC
Flag/MCA w/ or w/out ACS
Class w/ EAS
≥ 500gt on Intl. Voyage (except military, pleasure, fishing)
5 years
(Interim- 6 months)
Initial
Intermediate (replaces 2nd or 3rd annual)
Renewal
(typically aligned with ISM & ISPS surveys)
EAS
Certifies that MLC met; SDBF
Attachments: Declaration of Maritime Labour Compliance Parts 1 & 2
DMLC Part 1: Completed by surveyor - Outlines each element of the Flag States laws that give effect to the MLC.
DMLC Part 2: Completed by shipowner - measures adopted to ensure ongoing compliance between inspections
Requirements: Valid Cert of Financial Security (crew compensations)
& Copies of signed SEA held by shipowner and seafarer
Interim MLC: Issued to new builds, flag change, MLC cert shipowner change”
Certificate of Compliance
(REG Yacht Code)
Reg Yacht Code
Flag/MCA
All vessels <24m carrying no more than 12 passengers
5 years
Annual
Intermediate
Covers aspects in REG Large Yacht Code for which other certificates are not required
International
Oil Pollution
Prevention Certificate
MARPOL Annex I
Class
≥ 400gt (& Oil Tankers ≥150gt) on Intl. Voyage
5 years
Initial
Annual
Intermediate (replaces 2nd or 3rd annual)
Renewal
Additional
HSSC
ACS
EAS
Attachments: Form A “Record of Construction & Equipment for Ships other than Oil Tankers”
Requirements: SOPEP plan and Oil Record Book
OLB Part 1: Machinery space ops regarding oil movements and discharges”
International
Sewage Pollution
Prevention Certificate
MARPOL Annex IV
Class
≥ 400gt or ≥15 persons on Intl. Voyage
5 years
Initial
Renewal
Additional
HSSC
ACS
EAS
No discharge book, but recommended records in ELB
International
Air Pollution
Prevention Certificate
MARPOL Annex VI
Class
≥ 400gt on Intl. Voyage 5 years
Initial
Annual
Intermediate (replaces 2nd/3rd annual)
Renewal
Additional
HSSC
ACS
EAS
Attachment: Record of Construction and Equipment
Requirements: Fuel Changeover Log (for vessels that burn different grades of fuel for ECA’s that limit fuel sulfur content)”
Engine International
Air Pollution
Prevention Certificate
MARPOL Annex VI
Manufacturer
Diesel Engine ≥ 130kW power output
Tier I,II,III - Nox emissions
Life
No surveys
Attachments: NOx Technical File
International
Energy Efficiency
Certificate
MARPOL Annex VI
Class
≥ 400gt on Intl. Voyage
Life
(unless major conversion
rendering EEDI/EEXI inaccurate)
Initial
ACS
EAS
Attachment: Record of Construction relating to Energy Efficiency
Requirements: Shipboard Energy Efficiency Mgmt Plan
EEXI/EEDI Technical Manuals (show how attained EEDI/EEXI value was calculated)
Ballast Water
Management Certificate
BWM Convention / MSN 1908 Ballast Water
Class
All ships on Intl. Voyage (except if they do not take Ballast) - Convention requires all ships to manage their ballast and sediments, according to a ballast water management plan in order to avoid introducing alien species into coastal areas.
5 years
Initial
Annual
Intermediate (replaces 2nd or 3rd annual)
Renewal
Additional
HSSC
ACS
EAS
Requirements: Vessel-Specific Ballast Water Mgmt Plan
and Ballast Water Record Book (carriage and treatment of BW)
must be kept onboard for 3 years”
Standards - D1 (old standard required ships to discharge well away from Coastal areas)
D2 (new standard provides maximum amount of viable organisms allowed to be discharged)
Anti-Fouling System Certificate
AFS Convention
Class
≥ 400gt on Intl. Voyage
Ships more than 24m but <400 (Declaration)
Life
Initial
(+ further survey & cert when more than 25% of the anti-fouling system has changed)
ACS
EAS
Attachment: Record of Anti-Fouling Systems
Requirements: Declaration of Anti-Fouling Systems signed by owner or authorized agent, accompanied by proof of paint used (receipt/invoice)”
Ship Sanitation Control/Exemption Certificate
WHO Intl Health Regs 2005 / Former Deratting certificate
Port Health Authority
All vessels on Intl. Voyage
6 months
Certifies that vessel is free from animal vectors, disease reservoirs or ill humans
Issued by health authorities in authorized ports
(UK: City Council Health Dept)
SSCEC issued to vessels that have passed sanitation inspection
SSCC issued to vessels that require control measures (fumigation)
Requirements: copies of prev SSCs, galley/accom inspections,, Maritime Dec of Health, potable water, medical, garbage, fridge/freezer logs”
P&I Certificate of Entry
IMO
P&I Club (British Marine)
All vessels on Intl. Voyage
Annual
Mutual Insurance Clubs for Shipowners to pool risks among members.
Covers claims relating to third parties, personal injuries, and marine casualties
Attachments: P&I Policy Docs and P&I Club Rulebook
Included Insurances:
- Financial Security for Shipowners Liabilities (MLC - Wages/Repatriation) - All vessel >500GT
- Bunker Insurance (Civil Liability Convention) >1000GT
- Wreck Removal Coverage (Nairobi Convention)” - All vessel >300GT
What logbooks are required onboard?
-OLB Part 1 (Part II for tankers for cargo/ballast operations)
-Deck logbook
-Garbage Logbook
-Planned Maintenance records
-Garbage Management Plan
-GMDSS logbook
-Compass Observation Logbook
-Radar Log Book
-SOLAS training manual
-Visitor Logbook
-ORB part 1
-SOPEP Manual
-Stability Booklet
-Manoevring Booklet
-COSWP
-Fridge and Freezer temperature logbook
Where do you list your crew on a British ship?
- OLB - Official Logbook - List of Crew
- List of Crew and Signatures of Seafarers
- MSF4156 - Outer Cover
- MSF4157 - List of Crew
- MSF4158 - List of Youngsters
- IMO Crew List
Certificates
What is issued when a seafarer applies for a CEC?
- Before the seafarer recieves his or her certificate of equivalent competency they will recieve a CRA “Certificate of Receipt of Application”
ACS
Alternative Compliance Scheme
Streamlines the survey and certification process whilst maintaining standards
Scheme where the MCA delegates almost all surveys and certification responsibilities to Classification Societies
Flag/MCA - Retain ISM, ISPS, MLC
Given a ACS Certificate of inspection following survey usually matched to the SMC survey date.
Application Entry: Vessels cannot have been detained within 36 months
Vessels must be classed with a Recognised Organisation
EAS
Enhanced authorisation scheme
MGN 561
Flag/MCA retains ISM / MSMD
Issued yearly with updated risk profile - letter of notification
Letter of notification certifies the vessel is part of EAS and states its risk profile
Invite-only
Where would you find information on certificates required?
Annex 1 - SOLAS
REG Large Yacht Code
