Case Study Intro/General Flashcards
Introduction/General
1. What was the weighting of the priority of Time vs cost and quality? – discussed with the Client
a. Time was the highest priority at 70%, cost was 20% and quality was 10%. The project had to be finished on time to allow the veterinary practice in, but also the project could not go over budget. This was discussed pre tender with the client
- Who produced the budget of £638 & programme?
a. The client had the programme deadlines, an initial programme produced by the PM, then the contractor produced one which was vetted
b. Budget was based off cost plan previously.
- What were the unknown works? How did you assess the risk related to unknown risks? – Contingency
a. These would be existing works that may not have been on the existing layouts, or works left in a particular state by the landlords enabling works which was not envisaged. For example, there was a historic drainage connection which required a survey to deduce whether the new connections can be tapped into this, or whether they would have to form a new one.
- How did you ensure it was clear what the contractors CDP was?
a. It was detailed out in the pricing schedule and clearly separated out.
- Why was an intermediate contract chosen?
a. The client wanted to retain control of the architectural design, but pass risk of MEP design onto contractor to complete design as it was not finalised. There was still possible amendments to the design that the client was aware of, to do with finishes to ensure it tied into the wider programme of works for continuity.
- So the CDP portion in the intermediate contract passes on risk to the contractor?
a. Yes as in the ICD the contractor is responsible for the design element of works, therefore any changes to that design that he makes, he bares the cost for.
- What must the contractor supply before PC in a D&B or CDP contract?
a. Design documents relating to his designed portion, and O&M manuals
- Where is the CDP in the contract?
a. Section 2 of conditions, carrying out the works
- Of the 670k construction cost, how much of this was MEP works?
a. Circa 40% / 230k
- Why was a D&B not selected then?
a. As design was at stage 4 for the architectural design, but the MEP design was not finalised and there were still unknowns, there was also no set standard for MEP design for the client, unlike the architectural works. The client wanted to retain control over the architectural works, as there were still some slight design alterations the client was aware of.
- Why did you go down a negotiated route?
a. I originally advised the client that the project should be competitively tendered to at least 3 tenderers to ensure cost competition. b. Due to time constraints it was more beneficial to enter into negotiations with a single contractor and focus all time and energy to this, as well as getting them on board as early as possible to help advise on buildability of the scheme, rather than going through various analysis/reporting/approval processes which would be involved in a competitive tender.
- How was the Contractor selected?
a. Through prior experience working with the client where they proved themselves a trustworthy and successful contractor, as well as RLB endorsing this decision due to prior success on similar fast paced and risky schemes.
- Who did the MEP design?
a. Consultant carried out the MEP design pre contract and acted as an advisory post contract to the client on a retained basis. The contractor completed the design.
- Is intermediate contract with contractors design not associated with design and build procurement?
a. For some of the works yes, but not for the rest of works. In this case it could be argued it was traditional procurement, as the design was completed prior to entering the contract, and the control remained with the client.
- If you are Contract Administrator why didn’t you produce Payment Certificates?
a. During construction I produced valuation assessments and drafted and issued the Payment Certificates in line with the contractual dates and procedures. I should have made this more clear in my documents.
