902 LEAVE AND ABSENCE POLICIES

Question 1

Officers on any type of leave status are not authorized to work overtime for the City unless ordered to return to duty by a

Answer 1

Division Commander.

Question 2

Officers accrue annual leave on the basis of the following schedule:

1 - 10 years of service

Answer 2

126 Hours

Question 3

Officers accrue annual leave on the basis of the following schedule:

10 - 15 years of service

Answer 3

166 Hours

Question 4

Officers accrue annual leave on the basis of the following schedule:

More than 15 years of service

Answer 4

206 Hours

Question 5

Officers shall accrue annual leave at a rate of ____ per month, plus an additional ____ on each anniversary date.

Answer 5

ten (10) hours
/
six (6) hours

Question 6

On the date an officer completed** ten (10) years** of service and on each anniversary date thereafter, he is credited on a lump sum basis with ____ additional hours of annual leave;

Answer 6

forty (40)

Question 7

On the date an officer completes fifteen (15) years of service and on each anniversary date thereafter, he will be credited on a lump sum basis with ____ additional hours of annual leave.

Answer 7

eighty (80)

Question 8

Upon separation from the department, an officer may be paid for his accrued annual leave up to ____ hours.

Answer 8

seven hundred twenty (720)

Question 9

Upon separation from the Department, an officer may be paid for his accrued sick leave up to ____ hours.

Answer 9

seven hundred twenty (720)

Question 10

A bonus day shall consist of ____ hours and is awarded for each quarter of perfect attendance for a total of four (4) potential bonus days per year

Answer 10

eight (8)

Question 11

In order to receive a bonus day, officers are not to be off from duty or any of the following reasons: [a -i] [9]

Answer 11

a. Any sick leave;

b. Off-duty injury;

c. Military leave in excess of fifteen (15) days in a calendar year;

d. Leave without pay;

e. Stress leave;

f. Suspension, regardless if time is lost or forfeited;

g. Unscheduled compensatory time (for a full day);

h. Unscheduled annual leave (for a full day); or

i. Unscheduled holiday leave (for a full day).

Question 12

A full annual leave day, a full holiday, or a full day of compensatory time usage not scheduled in advance (________) by a supervisor disqualifies an officer from receiving a bonus day.

Answer 12

prior to the end of that officer’s preceding days shift

Question 13

Probationary police officers are eligible to receive a bonus day only after completing ____ after graduation from the Police Training Academy.

Answer 13

a full quarter

Question 14

Members requesting annual and military leave during the calendar year, do so no later than ____, using SAPD Form #25, Vacation Request Form. Vacation request forms are submitted to the appropriate Shift or Unit Directors.

Answer 14

January 15

Question 15

Annual leave may be taken in two (2) parts, the smaller part of which is at least ________. Split annual leave periods require a minimum of ____ days between periods.

Answer 15

five (5) working days
/
thirty (30)

Question 16

Probationary police officers are not allowed to use any annual leave during the initial ________ of their probationary period. Accrued holiday leave, bonus day leave, or compensatory time may be used instead.

Answer 16

thirty (30) weeks

Question 17

Probationary police officers are not allowed to use any annual leave during the initial thirty (30) weeks of their probationary period. Accrued ____ leave, ____ leave, or ____ may be used instead.

Answer 17

holiday
/
bonus day
/
compensatory time

Question 18

Shift or Unit Directors ensure annual leave and military leave lists are typed or computer generated, grouped by ____, members listed ________, and submitted to the appropriate ________ before February 21, of each year.

Answer 18

month
/
alphabetically by rank
/
division commanders

Question 19

Shift or Unit Directors ensure annual leave and military leave lists are typed or computer generated, grouped by month, members listed alphabetically by rank, and submitted to the appropriate division commanders before
____, of each year.

Answer 19

February 21

Question 20

To ensure sufficient strength in each rank throughout the year, the following are limitations on the scheduling of annual leave:

a. Assistant Chiefs: A suitable schedule is arranged by the Chief of Police;

b. Deputy Chiefs: A suitable schedule is arranged by the Assistant Chiefs;

c. Captains and Lieutenants: Scheduling of annual leave will be at the discretion of the ________.

d. Sergeants: Scheduling of annual leave will be at the discretion of the ____.

e. Detective-Investigators and Police Officers: Grouped by shift or unit and are limited by ____ to ensure adequate personnel strength is available at all times to perform necessary job tasks.

Answer 20

c. Division Commanders
d. Section Commanders
e. Shift/Unit Directors

Question 21

Shift/Unit Directors ensure the Annual and Military leave schedules are entered into the Police Scheduled Leave System [PSLS] by ____, of each year.

Answer 21

February 21

Question 22

Whenever a change or addition is made to an officer’s annual leave or military leave or an officer schedules ____ of consecutive leave of any type, Shift, or Unit Directors ensure this new information is entered into the Police Scheduled Leave System at the time the change or addition is approved.

Answer 22

three (3) or more days

Question 23

Members requesting the following types of leave should request the leave as early as possible, but not more than
thirty (30) days prior to the requested leave date(s).

Answer 23

a. Annual leave or military leave not scheduled by January 15, of each year;

b. Bonus day leave;

c. Holiday leave, taken on any day other than a city holiday; and

d. Compensatory leave.

Question 24

The Notice of Leave Form for scheduled vacation must be submitted by members taking any type of leave, except ____, by January 15 of each year;

Answer 24

compensatory time

Question 25

In cases of sick leave, injured on duty leave, or other emergency leave, members should request ________ to submit the Notice of Leave Form with a notation the member is “unavailable to sign” or submit the form ________.

Answer 25

a supervisory officer / when the member returns to duty

Question 26

When a member is unable to report to work due to illness, injury or catastrophic event, the member shall contact ____ in accordance with the guidelines in his unit’s SOP.

Answer 26

a supervisor

Question 27

Any officer who requests ________ of sick leave for illness or injury must present a certificate from a physician who documents confirmation the member was unable to work for the department.

Answer 27

forty (40) or more consecutive hours

Question 28

Probationary police officers are **not allowed** to use any **sick leave** during their initial ____ probationary period. Accrued holiday leave, bonus day leave, or compensatory time may be used instead.

Answer 28

thirty (30) week

Question 29

Before a member is carried as injured on duty he is required to have a physician complete SAPD Form #172, Physician Authorization for Injury Status. The completed form is turned in to ________ who ensures the original is routed to the Accounting and Personnel Office.

Answer 29

the member's supervisor

Question 30

Before a member is carried as injured on duty he is required to have a physician complete SAPD Form #172, Physician Authorization for Injury Status. The completed form is turned in to the member's supervisor who ensures the original is routed to the ____.

Answer 30

Accounting and Personnel Office

Question 31

The ________ is responsible for having SAPD Form #172 and/or State Form #DWC073, Work Status Report and Instructions, completed by a physician when the injury is of such a nature as to preclude the member from having the form completed.

Answer 31

member's supervisor

Question 32

The Chief of Police may grant authorized leave without pay to a member, who requests authorized leave, but does not have any accrued leave. The Chief of Police may authorize up to ____ leave without pay. Anything in excess has to have the approval of ____.

Answer 32

five (5) days / the City Manager

Question 33

Catastrophic leave may be used by employees while on ____ but may not be used while off work for a Workers’ Compensation injury (line of duty injury).

Answer 33

light duty status

Question 34

[Catastrophic leave] Determination of eligibility of the event/illness is made by the ____ of the officer receiving the donated time.

Answer 34

Division Commander

Question 35

In the event the officer is turned down by the Division Commander, the officer may appeal to ____ for final determination via written correspondence.

Answer 35

the Office of the Chief

Question 36

Requirements for Leave Donation 1. A donor can donate leave from ____, ____, Sick, or ____ leave balances. 2. A donor may donate leave to any sworn employee. 3. A donor must be a sworn employee on ____ status. 4. A donor must indicate the amount and type of leave they are wishing to donate by completing a City of San Antonio Police Department ____ Form.

Answer 36

1. Vacation, Holiday, Sick, or Bonus **[no CT]** 2. A donor may donate leave to any sworn employee. 3. active employment 4. Donor Acknowledgement.

Question 37

Officers wishing to donate time will complete the City of San Antonio Police Department Donor Acknowledgement Form and submit it to _____.

Answer 37

SAPD Payroll Services

Question 38

[Catastrophic Leave] The receiving officer shall receive donated hours ____ as ____ leave, donated hours dispensed to the receiving officer will reflect ________ due to the Catastrophic leave event/illness.

Answer 38

monthly / vacation / leave hours he/she utilized

Question 39

Sworn members not on authorized leave and who fail to report for duty within ____ of the commencement of their assigned duty hours are carried absent for that day.

Answer 39

one (1) hour

Question 40

Any absence is considered unauthorized when the sworn member is carried ____ on the pay sheet for that day.

Answer 40

absent without pay

Question 41

Any sworn member who has unauthorized absences of ________ may be processed as a voluntary termination.

Answer 41

**more than** two (2) consecutive days

Question 42

Sworn members failing to report for duty as scheduled during either **six (6) month** period, (January through June or July through December), forfeit accrued vacation, holiday, or bonus day leave time according to the following schedule: **First Time** Forfeiture of accrued vacation, holiday, or bonus day leave ________ with ____ punitive assessment.

Answer 42

equivalent to the tardy period / no

Question 43

Sworn members failing to report for duty as scheduled during either **six (6) month** period, (January through June or July through December), forfeit accrued vacation, holiday, or bonus day leave time according to the following schedule: **Second Time** Forfeiture of accrued vacation, holiday, or bonus day leave equivalent to the tardy period with a punitive assessment of an additional ____ and ____.

Answer 43

two (2) hours / verbal counseling

Question 44

Sworn members failing to report for duty as scheduled during either **six (6) month** period, (January through June or July through December), forfeit accrued vacation, holiday, or bonus day leave time according to the following schedule: **Third Time** Forfeiture of accrued vacation, holiday, or bonus day leave equivalent to the tardy period with a punitive assessment of an additional ____ and a ____.

Answer 44

four (4) hours / written counseling

Question 45

Sworn members failing to report for duty as scheduled during either **six (6) month** period, (January through June or July through December), forfeit accrued vacation, holiday, or bonus day leave time according to the following schedule: **Fourth Time** Leave ____ for the day and a ____.

Answer 45

written reprimand / without pay

Question 46

Sworn members failing to report for duty as scheduled during either **six (6) month** period, (January through June or July through December), forfeit accrued vacation, holiday, or bonus day leave time according to the following schedule: **Fifth Time** Leave ____ for the day with ________ recommended.

Answer 46

without pay / additional disciplinary action

Question 47

Sworn members failing to report for duty as scheduled during either ____ period, (January through June or July through December), forfeit accrued vacation, holiday, or bonus day leave time according to the following schedule: 1. First Time Forfeiture of accrued vacation, holiday, or bonus day leave equivalent to the tardy period with no punitive assessment. 2. Second Time Forfeiture of accrued vacation, holiday, or bonus day leave equivalent to the tardy period with a punitive assessment of an additional two (2) hours and verbal counseling. 3. Third Time Forfeiture of accrued vacation, holiday, or bonus day leave equivalent to the tardy period with a punitive assessment of an additional four (4) hours and a written counseling. 4. Fourth Time Leave without pay for the day and a written reprimand. 5. Fifth Time Leave without pay for the day with additional disciplinary action recommended.

Answer 47

**six (6) month**

Question 48

Unit Directors / Detail Supervisors: Maintain a tardiness file for their unit or detail and retain the file until the end of the six (6) month period, unless ________, and the file is required for documentation of a member's tardiness;

Answer 48

disciplinary action is pending

Question 49

Unit Directors / Detail Supervisors: Submit documentation and recommendations for disciplinary action for members who have ____ occasions of tardiness during a six (6) month period to the section commander.

Answer 49

five (5) or more

Question 50

An officer directly involved in a traumatic event may request the use of mental health leave. The request shall be made in writing through the ____. The request shall be treated as a priority matter and a decision on the granting of the leave shall be made no later than ____ following the submission of the request. The request shall be granted unless the chain of command can articulate specific compelling reasons to deny granting the leave.

Answer 50

chain of command / 24 hours

Question 51

Extensions of mental health leave may be available under certain circumstances. Any request for an extension shall be accompanied by documentation from a mental health professional who is counseling the officer. The request may extend the leave by three working days. Each officer may request no more than ____, each supported by sufficient documentation by the mental health professional.

Answer 51

two extensions

Question 52

Mental Health Leave Requests are submitted to the ____ for approval.

Answer 52

Chief of Staff’s office

Question 53

Up to two (2), three (3) day extensions may be requested with the proper supporting documentation from a Mental Health Professional. Extension Requests should be made to the Chief of Staff’s office ____ or ____ so the requesting member may submit the supporting documentation.

Answer 53

in person / by phone