410 BODY WORN CAMERAS Flashcards by Bany Rolo

means a bodily worn digital recording system and its components used to record
audio/video during police interactions.

Body Worn Camera (BWC)

How well did you know this?

Not at all

Perfectly

means analog or digital media, including, but not limited to, electronic recordings of
video, photograph, audio, film, magnetic and optical media, and/or the information contained therein digitally committed
to file and of probative value that is stored or transmitted in binary form.

Digital Media Evidence (DME)

How well did you know this?

Not at all

Perfectly

Off – the camera is not on. In this mode, the camera does not have power and will not record video or buffering video but does record ____.

button presses

How well did you know this?

Not at all

Perfectly

Buffering Mode (ON) – the camera is powered on but not recording. In this mode, the camera stores a ____ history in flash memory prior to the start of the BWC DME recording. When the recording is started the buffering,
recording becomes part of the BWC DME. Officers are required to leave their BWC powered ON for their entire shift, except when on a ________.

30 second
/
Personal Relief Break

How well did you know this?

Not at all

Perfectly

means the video stored in the flash memory of a Body Worn Camera that captures events prior to a recording being started.

Buffering Video

How well did you know this?

Not at all

Perfectly

It is the policy of the San Antonio Police Department to present for prosecution audio/video evidence of traffic and
other law violations as outlined in Section .06 of this procedure. To this end, Officers with properly functioning BWC equipment shall record all events surrounding the ____, ____, detention, interview, and arrest of suspected violators and maintain this recorded evidence for consideration in criminal prosecution.

contact
/
stop

How well did you know this?

Not at all

Perfectly

All DME generated on Department-owned BWC equipment is the property of the San Antonio Police Department. The copying or reproducing of any DME generated by members of the Department for use outside of Department
business is prohibited. Requests for copies will be processed by the ________.

Department’s Video Evidence Custodian

How well did you know this?

Not at all

Perfectly

All Officers assigned BWC equipment issued by the Department shall be properly trained in its functions and procedures before use. Uniformed officers that regularly engage or have contact with the public shall wear their issued BWC during their tour of duty. Officers wearing any other uniform should have their issued BWC ________ for use as outlined in this procedure

readily available

How well did you know this?

Not at all

Perfectly

The BWC program shall be reviewed and updated continuously by the Body Worn Camera Unit as the program moves
forward. Individual ____ shall be responsible to document their individualized utilization of cameras, which are in line with this procedure but not defined in this procedure, in their respective Standard Operating Procedures
(SOPS). Examples may include utilizing the BWC for interviews/interrogations, training and other ____ specific activities.

Sections/Units
/
section/unit

How well did you know this?

Not at all

Perfectly

Failure to record activities as laid out in this policy will not be considered a policy violation as long as reasonable justification is documented. Any justification for failing to activate the body worn camera because it is ____, ____, or ____ is based on whether a reasonable officer under the same or similar circumstances would have made the same decision (Texas Occupations Code Sec 1701.657 (d)).

unsafe
/
unrealistic
/
impracticable

How well did you know this?

Not at all

Perfectly

All generated BWC DME associated with a Call for Service number should be identified and labeled by the DME system, as long as ____________ prior to the beginning of the recording.

the officer is assigned to a CFS

How well did you know this?

Not at all

Perfectly

Officers shall keep their Body Worn Camera in ____ throughout their shift. Officers shall not change the operation of their Body Worn Camera that prevents the camera from capturing the buffering video, the video and audio of their calls.

buffering mode (ON)

How well did you know this?

Not at all

Perfectly

During all prisoner or witness transports. If an officer arrives at a facility that is recorded, such as Public Safety Head Quarters (PSHQ) or the Magistrate’s Office, the Officer may cease stop recording upon ________ or ________ of the prisoner/witness;

entering the facility
/
transferring custody

How well did you know this?

Not at all

Perfectly

Officers ____ begin recording upon reception of or response to CFS, whether ________; to include assisting outside agencies (Federal, State, County or Municipal.) However, officers ____ begin recording prior to arriving at the scene.

should
/
dispatched or not
/
shall

How well did you know this?

Not at all

Perfectly

Officers should begin recording upon ________ to CFS, whether dispatched or not; to include assisting outside agencies (Federal, State, County or Municipal.) However, officers shall begin recording ________.

reception of or response
/
prior to arriving at the scene

How well did you know this?

Not at all

Perfectly

Subsequent arrest, handcuffing and search of violators should take place in view of the camera when practical and in accordance with Departmental policies. All arrests, handcuffing, and searches occurring out of view of the camera must be documented in the Officer’s ____, ____, or ________ in accordance with Section .06 of this procedure.

video
/
report
/
CFS comment entry field

How well did you know this?

Not at all

Perfectly

Officers shall not stop or mute a recording during a public encounter or assigned CFS, except for the following reasons.

Officers may stop and/or mute:

a. While conferring with ________ from investigative divisions, or ________ or with ________. However, officers shall un-mute prior to continuing or taking any law enforcement action;

b. Personal relief or break and;

undercover/covert officers
/
confidential informants
/
federal officers/agents

How well did you know this?

Not at all

Perfectly

Officers may momentarily mute only:

a. Conversations that involve police and/or ________ and;

b. ________ of a sensitive nature (i.e. family emergency, medical emergency, catastrophic event).

case tactics or strategy
/
Personal emergency matters

How well did you know this?

Not at all

Perfectly

When an Officer makes the decision to start an investigation, or at the start of the initial CFS, the officer ________ facts or observations that may be noteworthy. This articulation may continue throughout the entire recording. (Note: This does not apply to DWI investigations, Procedure 507, Sec .04.)

may verbally articulate

How well did you know this?

Not at all

Perfectly

Officers shall not:

Be assigned to a new call before the end of their current call, due to video recording restrictions. Officers will not request a dispatcher to ____ to briefly make the scene of another call then return to the original call on the same recording.

“put a call on hold”

How well did you know this?

Not at all

Perfectly

Officers shall not:

____ record undercover officers or confidential informants.

Knowingly

How well did you know this?

Not at all

Perfectly

Officers shall not:

Allow non-sworn personnel to view the DME video without permission from the ________.

Governmental employees who are directly involved in the investigation and/or prosecution of a criminal case related to the DME video or who work in Internal Affairs or IT Services supporting BWC are exempt from this provision.

Officer’s immediate supervisor

How well did you know this?

Not at all

Perfectly

Officers shall not:

Allow non-sworn personnel to view the DME video without permission from the Officer’s immediate supervisor.

________ who are directly involved in the investigation and/or prosecution of a criminal case related to the DME video or who work in ________ or ________ are exempt from this provision.

Governmental employees
/
Internal Affairs
/
IT Services supporting BWC

How well did you know this?

Not at all

Perfectly

Officers shall not:

Create recordings in patient care areas of any medical or mental health facilities unless the recording is for official police business such as a criminal investigation, dying declaration, Horizontal Gaze Nystagmus (HGN) on injured
drivers, or a specific call for police service, in compliance with Federal HIPAA regulations.

How well did you know this?

Not at all

Perfectly

Officers shall not: Create recordings in patient care areas of any medical or mental health facilities unless the recording is for official police business such as a criminal investigation, ____, ________ on injured drivers, or a specific call for police service, in compliance with ________.

dying declaration / Horizontal Gaze Nystagmus (HGN) / Federal HIPAA regulations

Officers ____ any court facility, legal proceeding (i.e. deposition, city council meetings) or, secured governmental facility.

shall not Record

When responding to a call or initiating any activity in which an explosive device, suspected explosive device or Hazardous Materials Environment is present, the officer will, prior to exiting their vehicle, ensure that their in-car system is recording and remove their microphone and/or BWC and leave it in their vehicle. The removing of the microphone and/or BWC and leaving it in the vehicle must be clearly documented in the officer’s ____ **or** ________.

report / CFS comment entry field

All stoppages and/or muting, other than accidental recording, of the BWC must be ____ documented—stating ________—in the officer’s video, and in writing in the officer’s report or CFS comment entry field in accordance with Section .07 of this procedure.

verbally / a specific reason

All stoppages and/or muting, other than ________, of the BWC must be verbally documented—stating a specific reason—in the officer’s video, and in writing in the officer’s report or CFS comment entry field in accordance with Section .07 of this procedure.

accidental recording

All stoppages and/or muting, other than accidental recording, of the BWC must be verbally documented—stating a specific reason—in the ________, and ____ in the ________ or ________ in accordance with Section .07 of this procedure.

officer’s video / in writing / officer’s report / CFS comment entry field

If Officers are involved in collisions and/or are otherwise unable to return to the substation, supervisors shall adhere to the following: a. The notified supervisor or Patrol Supervisor shall ____________ of the BWC; b. The ________ will then upload the BWC (if applicable); c. Upon completion of the video upload, the BWC must be returned to the ________.

coordinate the retrieval and upload / Crime Scene Investigator Supervisor / Officer’s supervisor

Upon the conclusion of a ________, all Officers will return to the appropriate facility in order to have all DME uploaded. The BWC device will not be returned to service until all DME has been removed and completion confirmation of upload has been received by the CSI supervisor or designee.

critical incident

2. Critical Incidents Upon the conclusion of a critical incident, all Officers will return to the appropriate facility in order to have all DME uploaded. The BWC device ________ until all DME has been removed and completion confirmation of upload has been received by the CSI supervisor or designee.

will not be returned to service

Critical Incidents Upon the conclusion of a critical incident, all Officers will return to the appropriate facility in order to have all DME uploaded. The BWC device will not be returned to service until all DME has been removed and completion confirmation of upload has been received by

the CSI supervisor or designee.

All video must be uploaded before the ________. No Officer is permitted to take a BWC home while it still contains video on it, unless authorized by ____ or in accordance with Section .16 of this procedure.

Officer’s next assigned shift / the on duty Sergeant

Officers shall report lost/damaged/malfunctioning BWCs to ________. A written report shall be completed as directed by the Officer’s SOP for lost or damaged items.

their immediate supervisor

Officers shall report lost/damaged/malfunctioning BWCs to their immediate supervisor. A ________ shall be completed as directed by the Officer’s SOP for lost or damaged items.

written report

Replacement cameras can be obtained through:

a. The Body Worn Camera Unit or; b. The Ready Room at Public Safety Headquarters

Requests by non-criminal justice agencies/individuals for DME will be handled under the ________ in accordance with GM Procedure 323, Release of Police Records.

Open Records Act

A copy (____________) of DME file may be requested through the Video Evidence Custodian or their designee. If such copy is provided, the file shall not be further copied except by the Video Evidence Custodian or their designee.

for internal use only

A copy (for internal use only) of DME file may be requested through the ____________ or their designee. If such copy is provided, the file shall not be further copied except by the ____________ or their designee.

Video Evidence Custodian / Video Evidence Custodian

Requests for DME from other criminal justice agencies are to be submitted in writing on ________ and signed by the agency’s ________ to the Video Evidence Custodian or their designee. Request letters may be emailed...

agency letterhead / Chief Executive Officer

Requests for DME from other criminal justice agencies are to be submitted in writing on agency letterhead and signed by the agency’s Chief Executive Officer to the ____________. Request letters may be emailed...

Video Evidence Custodian or their designee

Requests for DME for prosecutorial purposes may be submitted directly to the

Video Evidence Custodian or their designee.

Requests for DME from defense attorneys in county, district, or federal courts must be made through

the appropriate prosecutor

The cost for producing the DME will be determined by the

Records Unit.

When a complaint is received alleging misconduct involving an Officer who is assigned a BWC, the following procedures shall be followed: 1. The Officer’s immediate supervisor or Internal Affairs Unit shall determine if any police originated DME exists. 2. The supervisor or Internal Affairs Unit shall view the video(s) 3. If no cause is determined, the supervisor or Internal Affairs Unit shall contact the complainant [and advise of no misconduct] 4. The supervisor or Internal Affairs Unit shall advise the complaining party that they may make an ________ for copy/copies of the police originated DME.

open records request

An Officer who is the respondent to a citizen, or administrative complaint, shall have the ability to review any ________ and/or any ________ of the incident in question.

police originated DME / police originated DME audit trail

The Internal Affairs Investigator may, for the purposes of an investigation or complaint, ____ or ____ any and all police originated DME as needed.

export / copy

Video retention will be computer generated based on the ________ the officer entered. All generated BWC DME associated with a Call for Service number should be identified and labeled by the DME system, as long as the officer is assigned to a CFS ____ to the beginning of the recording.

call disposition code / prior

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Reportable Incident, Traffic:

Retention Schedule **2 years**

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Training:

Retention Schedule **15 days**

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Uncategorized, Restricted, Pending Review:

Retention Schedule **Until Manually Deleted**

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Admin Retention:

Retention Schedule **5 years**

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Admin/Default, Crash, N-Code:

Retention Schedule **180 days**

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Felony (Capital & First):

Retention Schedule **50 years**

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Felony (Second, Third & State), Recovered Stolen Veh, DWI:

Retention Schedule **10 years**

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Misdemeanor Offense Report:

Retention Schedule **2 years**

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Open Records Request:

Retention Schedule **4 years**

# Body Worn Cameras VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Police Act 30 Mon Retent:

Retention Schedule **900 days**

VIDEO CATEGORIZATION AND RETENTION PERIODS **Category** * Admin Retention: * Admin/Default, Crash, N-Code: * Felony (Capital & First): * Felony (Second, Third & State), Recovered Stolen Veh, DWI: * Misdemeanor Offense Report: * Open Records Request: * Police Act 30 Mon Retent: * Reportable Incident, Traffic: * Training: * Uncategorized, Restricted, Pending Review:

**Retention Schedule** * Admin Retention: **5 years** * Admin/Default, Crash, N-Code: **180 days** * Felony (Capital & First): **50 years** * Felony (Second, Third & State), Recovered Stolen Veh, DWI: **10 years** * Misdemeanor Offense Report: **2 years** * Open Records Request: **4 years** * Police Act 30 Mon Retent: **900 days** * Reportable Incident, Traffic: **2 years** * Training: **15 days** * Uncategorized, Restricted, Pending Review: **Until Manually Deleted**

Any/all videos initially categorized or upgraded to a ____ or ____ must be retained for a minimum of 50 years (18,250 days) in accordance with the Texas State Library and Archive Commission (Record #PS-4125-05b).

Capital Felony / First-Degree Felony

Any/all videos initially categorized or upgraded to a Capital Felony or First-Degree Felony must be retained for a minimum of ____ in accordance with the Texas State Library and Archive Commission (Record #PS-4125-05b).

50 years (18,250 days)

Capital Felony/First Degree Felony, or any other video having evidentiary value, which needs to be retained past the standard retention period, must be identified by a ____ or a ____ and have a hold request with an expiration date forwarded to the Records and Administration Office through the chain of command.

Detective Investigator / supervisor

Capital Felony/First Degree Felony, or any other video having evidentiary value, which needs to be retained past the standard retention period, must be identified by a Detective Investigator or a supervisor and have a hold request with an expiration date forwarded to the ________ through the chain of command.

Records and Administration Office

Any video that becomes part of an internal investigation will: Have all viewing privileges blocked out with the exception of personnel assigned to the ____________, the ________, or as assigned by the Chief of Police.

Professional Standards/Internal Affairs Unit / Shooting Team

Any video that becomes part of an internal investigation will: Have all viewing privileges blocked out with the exception of personnel assigned to the ProfessionalStandards/Internal Affairs Unit, the Shooting Team, or as assigned by the Chief of Police. This will be done in ________ and can be done remotely by those with administrative rights.

“active case management”

Any video that becomes part of an internal investigation will: Be placed on hold for ________ until it is no longer needed.

indefinite retention

Non-evidentiary, accidental recordings tagged under category Admin Default, which contain personal and/or sensitive material, and which fall under Section .06J, may be deleted when: 1. An ________; the supervisor notifies a systems administrator, who will restrict the video; 2. Reviewed by a supervisor from the office of the Chief of Police;

immediate supervisor is notified in writing

Non-evidentiary, accidental recordings tagged under category Admin Default, which contain personal and/or sensitive material, and which fall under Section .06J, may be deleted when: 1. An immediate supervisor is notified in writing; the supervisor notifies a ________, who will restrict the video; 2. Reviewed by a supervisor from the office of the Chief of Police;

systems administrator

Non-evidentiary, accidental recordings tagged under category Admin Default, which contain personal and/or sensitive material, and which fall under Section .06J, may be deleted when: 1. An immediate supervisor is notified in writing; the supervisor notifies a systems administrator, who will restrict the video; 2. Reviewed by a supervisor from ________;

the office of the Chief of Police

Non-evidentiary, accidental recordings tagged under category Admin Default, which contain personal and/or sensitive material, and which fall under Section .06J, may be deleted when: 1. An immediate supervisor is notified ____; the supervisor notifies a ________, who will restrict the video; 2. Reviewed by ___________________________

in writing / systems administrator / a supervisor from the office of the Chief of Police;

Activity and/or action undertaken by a sworn member of the Department (Texas licensed Peace Officer) while acting in their official capacity and exercising their police powers. This includes actions taken while on duty or off duty employment.

Operational Conduct

Supervisors, on a ____ basis, will review at least one recording for all Officers under their command to ensure proper usage of recording equipment and adherence to established policy and procedures and where the officer had interaction with a citizen in their official capacity as a peace officer (Operational Conduct).

quarterly

Operational Conduct: Activity and/or action undertaken by a sworn member of the Department (Texas licensed Peace Officer) while acting in their official capacity and exercising their police powers. This includes actions taken while ________

on duty or off duty employment.

Supervisors will review any category of recordings except ____, in accordance with Section .11 of this procedure.

Admin/Default

Supervisors shall view the recordings of all ____ incidents, police ____, and police ____ prior to completing their evaluations.

use of force / vehicle crashes / pursuits

Supervisors will identify and document the video they reviewed on the appropriate departmental form. All reviews shall be done no later than the ________. Supervisors shall provide an explanation in the “notes” section for any officer who ________ during the quarter.

15th day after the quarter has ended / did not have any videos reviewed

Personnel requiring access to locked videos will send a request for access/viewing of the specific DME through ________

their chain-of-command.

Personnel reviewing DME shall manually document ____, ____, and the ____ of their viewing in the “notes” field in the BWC application.

name / badge number / purpose

Personnel reviewing DME shall manually document name, badge number, and the purpose of their viewing in the ____ in the BWC application.

“notes” field

An Officer is entitled to access ________ recording of an incident involving the Officer before the Officer is required to make a statement about the incident.

any police originated DME

An Officer is entitled to access any police originated DME recording of an incident involving the Officer before the Officer is required to ____ about the incident.

make a statement

Off-duty Officers involved in an incident, where the BWC is used to collect DME, shall notify dispatch for a ________, so that proper tagging of the DME can occur.

CFS or Case number to be assigned

Officers requiring the use of BWC for off duty employment are allowed to utilize the BWC with video ________.

not yet uploaded

Officers shall dock and upload their BWC on ____________ or within ____ of their last regular duty assignment (in an effort to prevent loss or tampering of evidence). An Officer may request to go beyond the ____ period with the approval of ____________

their next regularly scheduled tour of duty / 72 hours / 72-hour / a Sergeant or above

Officers working Extended Off-Duty hours (i.e. Courtesy Officer or Rodeo, etc.) shall not work more than ________ without docking their BWC for a “rest period” of ____ to allow it to upload all video content, charge the battery and transmit / receive firmware updates and system maintenance.

fourteen (14) consecutive days / twenty-four (24) hours

Officers/Supervisors aware of recorded files containing material that may be deemed beneficial as training material shall direct notification up the chain-of-command. The ________ may, with the approval of the Chief of Police, use such recording for training purposes, taking into consideration pending judicial and/or administrative investigations.

Training Academy Commander

For purposes of this section, **Critical Incident**s are defined as follows:

Officer-Involved Shootings: Use of a firearm by a police officer that causes serious bodily injury or death Use-of-force: Use of force by a police officer that results in death or serious bodily injury Any other police encounter where the Chief of Police determines that releasing of a video recording serves a law enforcement purpose.

A critical incident **does not** apply to officer-involved shootings of ____, an unintentional discharge during ________, or during training ____ on the firing range.

an animal / pre-shift equipment checks / qualifications

The Department will post audio and video recordings of Critical Incidents, after approval by the Chief of Police, within ____ of the date of an incident.

30 days

Critical Incidents where ________ is involved or suspected will not be released unless the Chief of Police determines it serves a law enforcement purpose.

domestic violence

Critical Incident recordings will be posted in the SAPD website and kept for

12 months.

Except where release is prohibited by law, any decision to delay release beyond the 30 days in this procedure will be posted on ________ stating the reason(s) for the delay. The recording should be released as soon as the reason(s) for the delay has been resolved to the satisfaction of the Chief of Police.

the Department’s website

If the Chief of Police determines that a recording of a Critical Incident will not be released to the public, in accordance with this procedure, the Department will post a statement stating ____ within ____ of the incident.

the reasons for the decision / 30 days

Release of any information related to ____, including recordings, is prohibited by Texas law and will not be released.

juvenile suspects

The Police Media Services Unit will be responsible for preparing the recording of the Critical Incident for public release, with the contents to be reviewed by the ________ for legal compliance with applicable state and federal law.

City Attorney’s Office

Once the release of the recordings is approved by the Chief of Police, the Media Services Unit will make the following notifications ________ prior to the release: 1. Officers depicted in the video 2. Subject upon whom force was used or subject’s legal counsel if applicable 3. If subject is deceases, the next of kin will be notified 4. City Manager and City Attorney 5. City Manager will notify Mayor and Council 6. District Attorney’s Office

24 to 72 hours

Once the release of the recordings is approved by the Chief of Police, the Media Services Unit will make the following notifications 24 to 72 hours prior to the release:

1. Officers depicted in the video 2. Subject upon whom force was used or subject’s legal counsel if applicable 3. If subject is deceases, the next of kin will be notified 4. City Manager and City Attorney 5. City Manager will notify Mayor and Council 6. District Attorney’s Office

410 BODY WORN CAMERAS Flashcards

Effective Date: September 12, 2022