5. CIC 14, 27, 28- CIC Int'l 15- PCMA 15, 23, 30, 34: Event Specificiations Guidebook, Function Rooms and setups, Green Meetings, Environment for Meetings Flashcards
Which of the following should not be included
in the Specifications Guidebook?
a. A group profile and demographics
b. Housekeeping requests
c. The anticipated attendance
d. The pre-convention briefing agenda
e. Authorized signatures for event changes
d
The Specifications guidebook is comprised of a number of comprehensive a- staging guides b- revision lists c- function sheets d- supplier guides
c
The specifications guidebook should be sent to the CSM or Event Coordinator how long before the event? a- 2-3 months b- 1-2 weeks c- 3-4 months d- 4-6 weeks e- 1 year
d
Event Specifications Guide (ESG) should have all of the following information except for:
a. general overview of the organization
b. listing of contractors/suppliers/key personnel
c. meeting requirement by day, time, and space
d. number of keys needed for each room
d
Which of the following statements is incorrect?
a. CSM should schedule a pre-conference meeting
b. CSM should proof the function sheets
c. CSM should schedule all AV equipment
d. CSM should provide floor plans
e. CSM should confirm speaker requirements
c
Which of the following is not a key principle of green meetings? a. reduce b. reuse c. rethink d. recyle
c
Which of the following is not true about the ESG?
a. It becomes the final authority on the meeting
b. It should only be updated if a room set changes
c. It helps set the agenda for the pre-con meeting
d. It is distributed to transportation companies
e. It is kept in a central location
b
Which of the following is not a common method for updating the ESG onsite?
a- maintain a distribution list for updates
b- Use carbon copy forms for all changes
c- Use different colored paper to indicate a page or section that has changed
d- Designate one person to update the master copy
e- Date each new version as it is released
b
Schoolroom tables are how many inches high?
30 inches
In a theater set, approximately what percentage of the room is devoted to the area in front of the seating area?
33%
Another name for a conference style set is ?
Boardroom
What is the ratio of water pitchers to attendees in a schoolroom set?
1 to 6
What is the minimum aisle space needed for a wheelchair?
6ft
This set is used when 13 to 30 people are in a schoolroom or conference style setting and there are no AV presentations.
Hollow square
What size banquet round comfortably seats 10 people?
72 in
For a theater set, how many inches of space should be allowed between rows?
24 in
Placing a second row of seats on low risers around a conference is called a _____?
Two-tiered set up .
According to the ADA, what is the rise in height for each foot of ramp used for wheelchairs?
1 in for every foot
A set up that uses only a partial number of chairs around a banquet table is called _____
Crescent round set up
In a U-shape set, the rule is that chairs should never be set within how many feet of a shared corner?
1 foot
What are the most common sizes of platforms?
4 x 8 and 6 x 8
A raised platform for a head table is called a .
dais
What does BEO stand for?
Banquet event order
What is the standard size of sign that fits in a sign holder?
22” x 28”
This document outlines hourly schedules for staff and volunteer members.
Duty roster
A general rule of thumb for work space to accommodate writing
materials and books is a minimum of how many feet per person?
2 feet (24”)
The general rule for rows of chairs is that no one should have to cross more than chairs in any direction to get to a seat?
6 chairs
A key point to remember when using visuals that require a projection
screen is to place the screen at a degree angle to the right or left of the speaker.
45 (degree angle)
The minimum font size for a power point presentation is .
24 point
What is the Good Samaritan’s law?
It is a law that supports the donation of food in good faith.