13. CIC 20, 24, 25, 31: Transportation, Housing & Reservations, Registration, Special Events & Entertainment Flashcards
- Online registration companies offering customizable online registration systems are called?
a. ASP
b. ISP
c. IPS
d. SPA
a. ASP
- Which lead retrieval system will have a significant impact on the meetings industry in the next few years?
a. Bar Code
b. RFID
c. Smart Cards
d. Credit Card Badges
b. RFID
- The date when you will guarantee, add to or release the rooms in the room block is the ____?
reservation review date or cut-off date
- Airlines generally require a minimum of ___ traveling attendees in order to extend discounted group rates.
10
- The transportation service best for predetermined routes between points all day or during several periods is:
a. charter service
b. taxi service
c. limousine service
d. shuttle service
d. shuttle service
- If your contract allows for 80% attrition and your original block is 450, how many rooms do you NOT have to pick up?
a. 360
b. 90
c. 80
d. 450
b. 90
- Your association president is very demanding. They expect you to pamper them like royalty. When negotiating your contract for next year’s conference, what room should you book that will allow your president to entertain as well as sleep their family of 6?
a. Double/Double
b. Parlor Suite
c. Hospitality Suite
d. P + 2
d. P + 2
- Put the reservation methods in order from least to most time consuming on the part of the association.
a. Housing list, housing bureau, direct to facility, attendees make arrangements
b. Attendees make arrangements, direct to facility, housing bureau, housing list
c. Direct to facility, attendees make arrangements, housing list, housing bureau
d. Housing bureau, housing list, direct to facility, attendees make arrangements
b. Attendees make arrangements, direct to facility, housing bureau, housing list
- You are booking a nationally known professional speaker for the keynote address at your annual conference. When you receive the speaker’s Power Point presentation, you find a problem. What is the problem?
a. He only has 6 lines per slide
b. He has used Upper and Lowercase
c. He chose a slide template with a navy blue background
d. He has used tables throughout his presentation
d. He has used tables throughout his presentation
- DMCs core services include all except:
a. Special events
b. Online registration
c. Transportation
d. Group activities
b. Online registration
- Which speaker communication should include the terms and conditions of the engagement?
a. Invitation Letter
b. Confirmation Letter
c. Reminder Letter
d. All of the Above
b. Confirmation Letter
- Have a ____ in case circumstances change at the last minute.
contingency plan
- RFID stands for: ____.
radio frequency identification
- _Peripheral Room Block__ is a group of rooms outside the ECB reserved by a party that is present in the city as a result of the main event.
Peripheral Room Block
- ISES stands for ___.
International Special Events Society
- As the planner, you plan your share of children’s programs. This year, the program is being held in Austin and you are hosting a Children’s Meet & Greet at the Austin Children’s Museum. What type of ground transportation should you use?
a. Shuttle Service
b. Charter Service
c. Pedi-Cab Service
d. Public Transportation
b. Charter Service
Which of the following is not a good option for child care programs?
a. set up child care on your own
b. referral system
c. hotel services
d. child care and children’s programming services
a. set up child care on your own
- The right granted by one party to let a second party use live or recorded music through special agreement and fee structure is ___.
music licensing
- According to the PCMA, if your speaker presents on September 2, when should the thank you note be sent by?
a. October 2
b. September 30
c. September 15
d. September 9
d. September 9
- The purpose of ____ is to monitor the number of rooms that have been reserved in advance and help estimate as closely as possible the final number of rooms needed.
a room audit
- The follow are all advantages to negotiating a contract for a room block at hotel except:
a. discounted room rate
b. financial liability for rooms
c. complimentary rooms nights
d. guaranteed rooms availability
b. financial liability for rooms
- An example of a sub-block is all except:
a. exhibitor rooms
b. staff rooms
c. attendee rooms
d. speaker rooms
c. attendee rooms
- An example of a sub-block is all except:
a. exhibitor rooms
b. staff rooms
c. attendee rooms
d. speaker rooms
c. attendee rooms
- The two types of smart cards are ___ and ______.
contact and contactless
- You must register with ___ and ____ if you have live or recorded music at your event.
ASCAP and BMI
- You are planning your annual conference and this year is especially hard since your registrar is out on maternity leave. She typically handles all housing arrangements for your guests and submits a complete housing list. This year, that is not an option. Your attendees are accustomed to the personal service your registrar gives and you don’t want to lose that this year. What reservation method should you use this year?
a. Attendees make their own arrangements, no block is reserved
b. Housing List submitted by organization
c. Housing Bureau assists with reservations
d. Attendees call facility directly
c. Housing Bureau assists with reservations
What is the best and most effective vehicle for selecting a housing provider?
a. RFP
b. DMC
c. housing bureau
d. CVB
a. RFP
Some airlines offer special ___ for events of 10 or more people originating from different geographical zones.
zone fares
You are planning a Lunch-n-Learn type of event for your state trade association. The topic at the lunch is industry specific. You have an extremely limited speaker budget. Which type of speaker is the best option for you?
a. Keynote speaker
b. Professional speaker
c. Motivational speaker
d. Volunteer speaker
d. Volunteer speaker
A ___ form gives permission to record the speaker’s presentation even if it isn’t distributed.
copyright waiver
Definition of a DMC
local service organization that provides creative itineraries, resources and logistics management based on an in-depth knowledge of a particular destination.
Recognizing the possibility of injury, damage or loss, and having a means to prevent it or provide insurance is _____________.
risk management
Event ___________ worldwide offer a variety of services for special events and entertainment, including large-scale events.
production companies