218 "Property/PETS" Flashcards
2 218-01 Invoicing property-General procedure
(Upon taking property into custody, in addition to any other special procedures)
-UMOS should put description of property and circumstances in A/L and notify D.O
-UMOS should notify owner (if known) AND
notify SPIS to cancel alarm
-UMOS should cancel alarm for stolen vehicle only AFTER owner takes possession OR when vehicle has been removed to Property Clerk facility or rotation tow storage facility.
-UMOS should prepare PCI-W (worksheet) and put notifications and results of inquiries on PCI-W and give it to D.O
- D.O should review PCI-W for accuracy and submit approved PCI-W to _______ for entry in to PETS
- The command clerk should enter worksheet in to PETS and record time and name of FINEST operator who transmitted alarm cancellation on appropriate PCI, if applicable.
-UMOS should ENSURE property is tagged, packaged or sealed and clearly ID’ed by invoice # and barcode
-UMOS should Ensure that every bag/security envelope or item that can not fit in a bag/security envelope, has a PETS bar-coded label affixed to the upper right hand corner OR a Property Clerk
Division seal attached to the bag/property.
(ALL autos/boats will have PETS bar codes label attached to upper right hand corner of windshield)
-UMOS should then digitally sign PCI verifying accuracy and completeness
- D.O should review and digitally sign PCI verifying accuracy and completeness
- D.O should ensure property stored properly and location put in PETS barcode scanner, when available. (Manually enter IF barcode scanner is not available)
- D.O should then safeguard property until properly disposed
- D.O should photocopy invoice and fwd direct to ________ if item is a bullet resistant garment
-D.O should telephone ________for pickup of property owned by division of lottery (DO NOT SEND TO PROPERTY CLERK)
(Vehicle removed by sanitation or PD and has obvious fire damage _______ should notify _______-NO 61-fire marshal determines if arson and prepares 61 himself)
(When invoicing an electric bike the _____ will notify _____ to disconnect the battery)
(When preparing a PCI where the items invoiced will be sent or have the potential to be sent to the Police Laboratory for laboratory analysis, the INVOICE
will not exceed ___ line items)
(UMOS who do not have a username and/or password and members of other police agencies will sign PCI utilizing the digital signature device)
(To avoid confusion, do not use the terms “pairs” or “sets” when invoicing property. Instead enter actual number of items will be entered in the box captioned “quantity”)
(When MOS are invoicing items due to a large scale/bulk seizure (arrest related) or investigatory/operational purchases (UC or CI) and there are two or more cases/boxes which contain several items, the invoicing member will ensure a Property and Evidence Tracking System bar-coded label is affixed to the upper right corner of each case/box as well as the INVOICE number related to the bar-coded label)
Command clerk
C.O FTS
NYS Tax office
UMOS (cop)
FD boro dispatcher
UMOS (cop)
ESU
20
2 218-02 Return of property/vehicle at SH AND Voided invoices
(To return property listed on an invoice to claimant AND Processing voided PCI’s)
-D.O should require complainant to produce valid ID
-D.O should check property/vehicle against PCI and HAVE CLAIMANT examine lead seal/PSE against # on PCI PRIOR TO OPENING/BREAKING
-D.O should complete “release/disposition-return to owner” function in PETS
(Have claimant use digital signature capture device to sign for item)
-D.O should ensure alarm has been cancelled and a notation made on PCI in PETS
-D.O should then approve delivery using name and password and release property/vehicle to claimant
(IF investigation is being conducted don’t release property/vehicle without authorization of __________)
(Missing PCI- ____ investigates)
(218-03 Missing line item on PCI when delivering to property clerk _____ investigates)
VOIDING PROPERTY CLERK INVOICES:
(IF PCI not yet approved by a supv and can’t be fixed with “update invoice” then D.O should just “void”)
-When PCI IS already approved and you need to void it the D.O should create new PCI and put # of PCI you want voided in “remarks” of new one.
-D.O should then “void” in PETS and put reason in “remarks” and cross reference new PCI #.
(Once an INVOICE has been approved by a supervisor, the INVOICE can only be voided by a
supervisor assigned to the command where the property is physically located)
IN BOTH CASES (RETURN PROPERTY TO OWNER AND WHEN VOIDING)
-The D.O should print an updated version of PCIs either voided or returned to owner and file in pct of record. File them in # order with copy of claimants ID, and/or other related documents (DA’s release)
All other copies may be discarded.
(Accidentally stamped or perforated currency will NEVER be returned to a claimant. It will be forwarded to property clerk who will arrange for reimbursement)
(The retention period for invoices is _______!)
Investigating officer
C.O
D.O
6 years!
218-03 Delivery of property, other than vehicle/boat to PROPERTY CLERK
(Property being delivered to property clerk can be delivered by ______ HOWEVER property being delivered to police lab can only by done by________)
The D.O should use PETS to create a “property transfer report” and assign MOS to be command messenger.
The command messenger (MOS) should compare PCI # to property for accuracy and digitally sign the property transfer report, IF no discrepancies.
IF there’s a discrepancy (something’s missing) the D.O should FIRST conduct immediate investigation D.O should then notify _______ and ______
D.O should ensure IAB log # goes in _________
IF property clerk doesn’t accept property delivered by command messenger the messenger should return it to D.O.
D.O should accept transfer of rejected property in PETS and have necessary corrections made. Have investigation conducted, IF appropriate.
(IF discrepancy is due to extra property invoiced and not listed on PCI then this is NOT an integrity issue and extra property will be invoiced on separate PCI, and cross referenced to original invoice)
CMOS
ONLY UMOS
C.O/Duty captain AND IAB
“Remarks” of PCI
2 218-54 Preparing a request for lab exam report
The invoicing officer should put “yes” when PCI in PETS asks “is request for lab exam required”
The invoicing officer should check off which type (DNA, criminalistics, firearms, other)
Invoicing officer ENSURES all applicable info is selected/entered in “DNA elimination samples” section.
Invoicing officer then digitally signs
D.O should digitally sign request for lab exam report verifying accuracy and completeness
(D.O only has one job in this procedure, everything else is involving officer. Invoicing officer ENSURES in this procedure!)
4 218-04 Delivery of property to the police lab
(ONLY UMOS can deliver to boro who then delivers it to police lab)
-D.O should notify _______ PRIOR TO ______ and tell them you have bags to deliver.
(Delivery must occur on each day on 1st platoon prior to ______)
(Boro is responsible to deliver it to the police lab prior to 0200)
(IF exigency and can’t comply need permission from _______)
-D.O should designate a UMOS as “command messenger”
(TWO UMOS ARE NO LONGER REQUIRED!!)
-D.O should remove items from safe/locker and ENSURE all items are removed.
-D.O should ENSURE related paperwork is attached to each item (61, voucher, etc.)
-D.O should create a property transfer report (PTR) in PETS to ensure all PCI’s are entered in system
(Compare each item to its voucher and the PTR ensuring all items are accounted for)
-D.O should then put all items with their paperwork attached in separate TRANSPARENT bag.
(DNA transparent bag also gets _____________)
-D.O should seal each bag with ____________ and account for each seal in the command log!
-D.O should safeguard bags at command until transported to boro by command messenger
- D.O makes CLE with:
- Total # of transparent bags going to boro and
- Plastic seal # on each transparent bag, and
- ALL voucher(PCI) #’s,
- Rank, name, TAX# of command messenger and
- RMP# assigned
- Command messenger compares all PTR’s against all plastic seals and then digitally signs PTR.
- D.O THEN digitally signs.
- Messenger then takes it to “boro delivery location” and gives boro “PTR acceptance document” for each PTR to D.O
- D.O then files “PTR acceptance document”
(BORO takes it to lab, if lab finds discrepancies they notify their own evidence control supv)
(In 218-03 when property clerk accepts property, no mention of PTR or acceptance document when they reject it)
Patrol boro PRIOR TO 0030
0100 (delivery must occur prior to)
C.O/Duty captain
Orange biohazard sticker
Plastic property clerk division seal
4 218-04 Delivery of property to the police lab
(ONLY UMOS can deliver to police lab)
D.O will make 4 big transparent bags for __________ (4 different bags)
WHEN bagging drugs D.O should break old lead seal on narc safe and note # in command log!
D.O should then sign out new lead seal in command log and note new lead seal #.
HYPODERMIC NEEDLES GO TO PROPERTY CLERK (NOT LAB) UNLESS RELATED TO _________ (other than criminal sale or possession of CPCS) in which case _____ calls ___________ prior to Delivery
In regards to large seizures of marijuana, large containers of liquid, or other unusual/potential harmful material the D.O should call _______ prior to delivery as well
In regards to forms and reports attached to vouchers UMOS should know: Guns get: \_\_\_\_\_\_ Drugs get:\_\_\_\_\_\_\_\_\_ DNA gets:\_\_\_\_\_\_\_\_\_ Criminalistics get:\_\_\_\_\_\_\_\_
- Guns
- Drugs
- DNA evidence
- Criminalistics (trace evidence, hair, fiber, gun shot residue, tire tread, footwear)
SERIOUS FELONY!
D.O calls
Labs evidence control SUPV
Labs evidence control Supv!
Guns: Req for lab, PCI, 61 , FINEST printout
Drugs:PCI, OLBS (IF appropriate)
DNA: Req for lab, PCI, OLBS, 61
Crim.:Req for lab, PCI, OLBS, 61
(ALL 4 get PCI)
(GUNS are only voucher that gets FINEST printout)
(Criminalistics and DNA get the same thing)
218-52 DNA Exemplar Samples
There are 4 types of DNA Exemplar samples
- Elimination consent samples
- Victim consent samples
- Suspect/Arrestee Consent Samples
- Suspect/Arrestee court ordered samples
The NYPD DNA Exemplar collection kit is used for all four types of samples. It contains an inner envelope, an outer envelope, a buccal swab, latex gloves, two pieces of evidence tape.
________ and ________ can all go on one voucher (as separate items)
HOWEVER
_________ and ________ go on SEPARATE vouchers
Assigned detective should attach PCI, 61 and request for lab to DNA Exemplar collection kit and submit to detective Supv for review
Juvenile MAY CONSENT over P/G objections:
-For suspect/arrestee consent notify P/G PRIOR to obtaining consent from juvenile and let them confer with and advise juvenile
- For victim or elimination consent it’s not necessary to notify P/G but IF they’re physically present allow them to confer
- For both types WE DONT HAVE TO ASK P/G FOR CONSENT. IF P/G OBJECTS BUT THE JUVENILE SIGNS FORM THEN WE ARE GOOD!
Elimination consent AND Victim consent
Suspect/arrestee consent AND suspect arrestee court ordered
2 218-49 Delivery of DNA evidence to Police Lab and Office of the Chief medical examiner
(When circumstances exist that require the IMMEDIATELY delivery of DNA evidence to the police lab)
(The ________ determines whether circumstances exist that require immediate delivery of DNA evidence, including SECK direct to police lab)
D.O should create a “Property Transfer Report” (PTR) utilizing PETS, ensuring all DNA evidence is appropriately entered in compliance with dept procedures.
MOS delivering should review and digitally sign PTR verifying accuracy and completeness
The D.O should then digitally sign as well and make a CLE with PCI #, rank/name/tax/dept vehicle # of MOS delivering
D.O should direct a UMOS to take it FIRST TO _______ and then to _________
MOS delivering should FIRST take it immediately to the Lab where they give it a “police Lab #” and hand it back to you.
Then take it to OCME, if they refuse it call __________ and __________
MOS should then obtain 3 copies of the PTR acceptance document for EACH PTR from OCME. MOS should then telephone the police Lab evidence control section and confer with a supv. Deliver all copies of PTR acceptance report to D.O
D.O should file 2 copies of each PTR acceptance document and IMMEDIATELY deliver the copy of EACH PTR acceptance document DIRECT to _________
Detective Supv!
The Lab and then to
Office of the chief medical examiner
Lab Supv AND Det. supv
Detective supv
218-51 Suspect Evidence Collection Kits
(When a suspect may have probative forensic evidence (clothes-including underwear, body debris, bite marks, fingernail scrapings, buccal swab from body!) physically on their person or clothing)
The ________ determines if suspect/arrestee has “probative physical evidence on their person or clothing.
(Don’t let suspect/arrestee wash themselves or change clothes)
(YOU DONT NEED CONSENT TO TAKE THE CLOTHING-INCLUDING UNDERWEAR, OR TO TAKE PICS OF THEIR BODY)
IF you need to get something else (OTHER THAN CLOTHING OR PICS) get “consent to suspect evidence collection kit” signed by suspect/arrestee
IF they refused call _________
(FOR DNA BUCCAL SWAB DONT USE NYPD DNA KIT-hospital has their own kit)
Assigned detective should take suspect/arrestee to the hospital(not the same hospital as victim!), and alert HHC prior to bringing a suspect for a “SUSPECT evidence collection kit”
ENSURE that an investigator of the same sex as the suspect remains during the exam and evidence collection process FOR SUSPECT
(^Think about it, he/she is a suspect which is why an investigator of same sex MUST remain during exam)
(218-33 However for SEX evidence collection kit you don’t need an investigator to remain during exam because he/she is a victim!)
The detective Supv should ENSURE biohazard stickers are properly utilized and ENSURE a DD5 goes in case file with Date/Time lab RECEIVED kit and police lab #.
Assigned investigator
Legal bureau
218-05 Recording PCI # on OLBS
(WHEN evidence is to be invoiced in connection with an Arrest)
The invoicing member should prepare PCI in PETS and put PCI# on OLBS and ENSURE related PCI# are properly documented.
The D.O should verify and ensure captions on PCI, and OLBS are accurate with Arrest and PCI #’s.
D.O should ENSURE all related PCI with Arrest numbers entered are delivered to police lab, or firearms analysis section or property clerk div AT SAME TIME.
(Vouchers from same Arrest going to same place get sent at the same time!)
info
2 218-06 Temporary Removal of invoiced property from command
(When it is necessary for a UMOS to temp remove invoiced property from the command to court or other authorized agency)
-UMOS should request property from ___ and give him reason for removal
-The D.O should verify MOS ID ONLY IF MOS IS FROM ANOTHER COMMAND!
-D.O should have PTR prepared in PETS
-D.O should have requesting officer digitally sign the PTR and capture fingerprint using digital signature device, then the D.O digitally signs PTR himself and hands the PTR printout with property to UMOS.
(When removing property from command to go to court/authorized agency you need UMOS fingerprint!!!?!?)
- UMOS should obtain a receipt IF property is retained by court or other agency and make an A/L entry.
- UMOS should deliver property receipt to D.O
- D.O should make CLE listing ID of MOS delivering property OR receipt and invoice #.
- D.O should then fwd receipt to ___________ for entry into PETS
WHEN PROPERTY IS RETURNED TO COMMAND:
- D.O should check property against invoice using PETS.
- D.O should perform “intake” function and ENSURE it’s properly stored and it’s storage location is entered in to PETS.
(DONT FORGET THERE IS NO CLE WHEN PROPERTY IS RETURNED TO THE COMMAND!!)
(Requests from ______ or ______ or ________ DONT NEED SUBPOENAS TO GET OUR PROPERTY)
D.O
Property clerk boro office
NYPD or ADA or CORP COUNCIL
218-07 Removal and return of evidence to Property Clerk Div.
UMOS should request property at property clerk facility presenting _______and ______ and ______
(When requesting property from property clerk you need to present shield and ID and PCI but when picking up property from a command D.O only has to verify your ID if you do NOT belong to his command)
WHEN PROPERTY IS RETURNED TO SH the D.O should check property against PCI in PETS and perform “intake from external agency” function in PETS
IF you aren’t listed as invoicing officer then in order to pick up property from property clerk you need WRITTEN authorization from ______
Shield and ID and PCI#
Your C.O
218-08 Field testing Marihuana by selected UMOS in Patrol and housing
(DO NOT FIELD TEST FOR _______)
(TRANSIT IS NOT AUTHORIZED TO FIELD TEST)
- UMOS should conduct test is semi-private location specifically designated for field testing.
- UMOS should wear protective gloves, IF POSSIBLE
- UMOS SHOULD thoroughly clean table surface before AND after conducting field test!
- UMOS should only use the loading device provided with field test to load small sample in to field test kit
-UMOS should perform field test, sign and seal procedure in front of __________
(SUPV WITNESS FIELD TEST, WITNESSES SIGNING AND SEALING BUT DOES NOT ACTUALLY SIGN ANYTHING!)
-UMOS should perform a separate field test on marijuana seized from each prisoner
(A field test will be conducted even if only 1 container/cigarette is seized provided there is a sufficient amount of marijuana remaining in the cigarette after the field test to permit remaining marijuana be analyzed by police lab.
^(So if only a little weed left then DO NOT field test, the lab will field test it!)^
DO NOT open or field test any additional containers/cigarettes of marijuana seized from one specific person after you get a positive field test result.
(IF FIRST RESULT OF FIELD TEST IS NEGATIVE, THEN KEEP TRYING BUT NEVER FIELD TEST MORE THAN _____ FROM ONE SPECIFIC PERSON)
Positive result field tests are always item ___ on PCI. Reseal container and place cigarette/container in a separate zip lock back marked “POS” (positive)
Negative result field tests are always item ___on PCI
Place is a separate zip lock bag and mark “NEG”
Non-tested containers/cigarettes will NOT be placed into a zip lock bag.
Then place all the marijuana (pos, neg, non-tested) in to narco evidence envelope and place that in to PSE
IF YOU DOUBT TEST RESULTS CONSULT WITH ______ and obtain clarification. IF still uncertain then record as ________.
IF marijuana for more than 1 perp is invoiced UMOS should list in “remarks” of PCI each prisoners name and next to their name print “FIELD TEST NEGATIVE” OR “FIELD TEST POSITIVE”
(Attract triplicate pink copy of completed marijuana field test report to voucher and the cop should deliver white (original) and blue copy of field test to ADA w/Arrest package)
(NEVER tape separate individual containers/cigarettes together. Always try to avoid using tape)
(Dispose of used field test kits and loading devices in the pct plastic glove disposal receptacle)
Felonies
Trained Supv
5
Item 1
Item 2
A Supv
Negative
218-09 Evidence OTHER than controlled substance/marijuana/firearms/ballistics evidence requiring lab analysis
When evidence is collected by CSU, they will package, seal, and label evidence. CSU may describe items by writing on outside of package but will make HANDWRITTEN request for lab exam.
ARSON:
Flammables go in metal or glass (clean/airtight) container. Sealed w/ masking tape and immediately delivered to lab. (DO NOT STORE AT SH)
ALCOHOL:
Only sent to police lab in relation to _______ and when OPEN container is seized. Container will be corked/screwed/closed/secured around the opening with tape, and placed in PSE. Store in upright position until delivery to lab.
DNA, BLOODSTAINED/SERO-BIO-LOGIC EVIDENCE (Not including guns):
Must be refrigerated and be sent to lab immediately!
Utilize paper bags or boxes for this type of evidence (NO PSE!!!) Attach biohazard sticker.
QUESTIONED DOCUMENTS (checks/bank robbery notes, harassing notes): PSE w/ cardboard inside. DO NOT write on envelope once the document is inside. SEND IT TO \_\_\_\_\_\_\_\_\_\_\_
HAIR AND FIBER:
IF dry and no bio-sero blood then use _______
IF wet or bio-sero blood then use paper bag
LATENT FINGERPRINTS:
Wear latex gloves and prevent item from being crushed, bent, folded. Put in ________ and send to ______ HOWEVER if item is also being tested for bio-sero then use paper.
LOCKS:
DONT send locks to police lab UNLESS you have key too. IF you have key then invoice it.
Any questions? Call _________
DWI arrest
Dept fraud squad (questioned documents)
PSE
PSE
Police lab
Supv at police lab (24x7)
3 218-10 Using security lead seals OR PSE
USING SECURITY LEAD SEALS:
-UMOS should request seal/envelope from D.O
-D.O should check _______ for serial # of last security lead seal used, then give UMOS the next one and make CLE
- UMOS should place lead seal on property using 1 seal for items in same case (IF possible) but leave room on wire for inspection of items.
- UMOS should attach seals in presence of ____ and other interested persons. Make A/L entry.
USING PSE:
- Under supervision of D.O UMOS should do 4 things:
1. Complete captions on PSE and attach security lead seals, where necessary
2. Place items in envelope and cops seals in accordance with instructions on the envelope
3. Cop should enter or scan barcode or PSE or JSE (jewelry security envelope) when creating PCI in PETS
4. Present sealed envelope to D.O
D.O should only examine envelope to ensure it’s properly sealed and contents match description on PCI. (THATS IT!)
(DO NOT USE ENVELOPES FOR __________ or __________)
HYPODERMIC NEEDLES/SYRINGES/SHARP NARCO PARAPHERNALIA:
-Utilize hypo container which comes in a plastic bag containing full instructions
-For Hypo’s insert needle end FIRST, if it doesn’t fit, tape it in container.
-NEVER try to break/remove needle.
-HYPO’s are invoiced separately from other evidence
however multiple hypos from same occurrence will be placed in one PSE.
-Hypos still get stored in PSE and still go in PROPERTY locker!!!
-Hypos always go to ____________ HOWEVER if hypos has prints/forensics then ___________)
(Remember if hypos related to serious felony then D.O should call lab evidence control supv prior to delivery)
(Angel dust (phencyclidine) goes in PSE first THEN into a narc evidence envelope)
OPENING A SEALED PLASTIC/JEWELRY ENVELOPE:
- Prepare a new envelope in command where envelope opened or boro prop clerk, if appropriate
- Then place old envelope in new envelope (DO NOT discard bag or envelope)
- Enter new envelope in PETS using “update invoice” and “packaging” functions.
(CASH and JEWELRY get individual security envelopes and will NOT be placed in same envelope w/ other small items)
Command log
D.O
Serological exam(blood, semen, body fluids) OR Items which may tear/puncture
Property clerk
Safeguard until examined by CSU
218-11 Bio-Hazard Labels
They are _____ in color and used for _________
UMOS should affix/close as feasible USING string/wire/adhesive to prevent unintentional removal.
UMOS should get it from D.O
D.O should request additional Biohazard Labels from ________ when needed
(REMEMBER IF mutilated funds (blood/dye/etc.) need to go to lab then use a Manila envelope (NOT PSE) and mark it “mutilated currency contains stained material-use care in handling”)
Bright orange
Potentially infectious material
Quartermaster Section
218-12 Safeguarding Vehicles in police custody
Command clerk should create PCI utilizing PETS from recovering members PCI worksheet.
-Recovering member should remove rotor or coil wire and attach to worksheet.
(IF unable to remove ENSURE vehicle is immobilized in another way w/o causing damage to vehicle)
-Recovering member should prepare form “WARNING NOTICE - VEHICLE IN POLICE CUSTODY” and attach to outside of windshield, ONLY AFTER fingerprint processing is completed, if applicable.
-Recovering member should lock and park it in secure location near command.
-D.O should digitally sign PCI and inform relieving D.O of location of vehicle.
(Vehicle may be safeguarded at command for ____ when NOT required as evidence OR NOT a subject for forfeiture. IF not released to owner within that time, then remove to appropriate property clerk storage facility)
48 hours
218-13 Inventory Searches of automobiles and other property
(Whenever any property comes into custody of this dept an inventory search will be conducted as follows)
Purpose of inventory search is to protect property, safeguard against claims of theft, and to protect UMOS and others from dangerous instruments.
UMOS should search the interior of the vehicle thoroughly. We can search everywhere inside-may force open closed containers but first make every attempt to get key (driver, owner, passenger)
We can force open locked trunk/glove box ONLY if it can be done with minimal damage.
But we MUST force open IF we have __________ that it contains _________ (CHEW 3C)
(IF we have consent of owner to break open locked item we must ask in a manner that elicits a clear ‘yes or no’ response, and follow up by saying “I can only search you if you consent” and specifically ask them “do you understand” and if consent search is conducted then __________)
(IF they don’t consent then we can’t search unless we have search warrant!!!!!!)
(**Very strange procedure because we usually conduct inventory searches of vehicles when person is under arrest. But by this definition, if arrestee gives us consent to break open locked item in his car then we offer the person a contact card ** )
*Remove valuable property from vehicle and list on a separate voucher, and make A/L entry for voucher # of any valuables removed.
Property of little value that is left inside the car, should within reason, be listed in ____ and cross reference to _____________!
Reasonable Suspicion
Contraband
Hazardous materials
Explosives
Weapons
Contents in plain view
Can be inferred from outward appearance (gun case, tool box)
Consent of owner
Offer them a contact card
A/L
Invoice # for VALUABLES removed (not vehicles invoice #)
218-14 Vehicles stolen and recovered within NYC
(Upon recovery of stolen vehicle wanted on NYC alarm)
UMOS should obtain all relevant info from NYSPIN and enter it in A/L.
UMOS should then prepare PCI-W and request P/S
_____ should verify accuracy and completeness of PCI-W
Command clerk should enter worksheet into PETS to generate a PCI
Recovering MOS should digitally sign invoice and then P/S should also digitally sign
Recovering MOS should notify registered owner of the vehicle ASAP after vehicle is recovered by making atleast 1 attempt at a telephone notification. Recovering member should enter notification or the attempt in _________ w/PCI#,
IF final insurance settlement was received then MOS should put insurance company on PCI in “Lien Holder/True owner” box
Notify insurance company IF CLAIM SETTLED
Advice insurance company/owner that car can be claimed at tow facility OR property clerk auto pound upon proof of ownership and payment of authorized fees. (Give them address/# of facility/pound)
Recovering MOS should then prepare “RO-TOW Owner notification” when the registered owner or insurance carrier did NOT recover the vehicle REGARDLESS if a telephone notification has already been made.
Recovering member should notify ________ if Arrest involved or vehicle used in commission of crime
Recovering member should prepare Omniform complaint revision and enter in “details” section parts and accessories removed, IF vehicle damaged by fire, name of PDS notified, etc.
Recovering member should also have alarm cancelled via FINEST once owner takes possession of vehicle or after vehicle has been removed to property clerk facility or RO-TOW storage facility.
Recovering member should attach NYSPIN acknowledgement of cancelled alarm to PCI and DD5.
The D.O should review and sign omniform complaint revision.
(IF recovering member is assigned to special unit the fwd finalized copy of omniform complaint revision to ____)
D.O should VERIFY that alarm is cancelled and owner notified.
D.O should release vehicle to owner AFTER cancellation of alarm.
(_____ should determine IF patterns of theft and/or dumping exist and initiate appropriate action IF trends are apparent)
P/S
Telephone record
PDS
C.O
D.O
218-15 Vehicles stolen OUTSIDE NYC, but recovered IN NYC
The _______ should prepare PCI and notify _______ to notify originating police agency, owner to cancel alarm.
D.O should release vehicle to owner or ensure vehicle is delivered to property clerk storage facility.
D.O should ensure photocopy of PCI is forwarded to _________ by next BUSINESS day
(D.O should also determine IF patterns of theft and/or dumping exist and initiate appropriate action IF trends are apparent)
(OMNIFORM COMPLAINT REVISION WILL NOT BE GENERATED FOR THE RECOVERY OF A VEHICLE STOLEN OUTSIDE NYC)
Recovering member
ICCU
Patrol boro pattern ID Module by next BUSINESS DAY
218-16 Vehicle stolen in NYC, but recovered OUTSIDE NYC or by Port Authority PD
-SPIS sends FINEST to command of record notifying us of the recovery
- D.O should ensure alarm is cancelled and copy of NYSPIN acknowledgment is attached to Omniform complaint revision
- D.O THEN notifies registered owner of Vehicles recovery and location ASAP
- D.O should notify registered owner of the vehicle ASAP after vehicle is recovered by making atleast 1 attempt at a telephone notification.
- D.O should enter notification or the attempt in _________ (if PAPD recovered it then enter PCI # -because they use PCI’s too!)
- (When vehicle is stolen and recovered in NYC, Recovering member makes notification and telephone record entry)*
- D.O should notify SPIS that FINEST message received
- Command clerk prepares Omniform complaint revision
- D.O reviews and signs off on electronically generated Omniform complaint revision
Telephone record
2 218-18 Photographing stolen vehicles when an Arrest is made
-UMOS can take set of evidence photographs of MV for the DA/Corp counsel and every deft arrested (then you may release vehicle to owner/rep at SH without a release from the DA/Corp counsel) whenever an Arrest is made for:
__________ OR ___________ AND VEHICLE WAS NOT used in commission of any other crime
(If perp simply has drugs on him then that doesn’t count as being used in “commission of any other crime!)
-A/O should prepare PCI-W
(Photos get uploaded in PCI in “vehicle inspection” section of PETS)
-A/O should take digital pics of the VIN, Reg. Sticker, license plate, exterior of car, interior of car, motor, and other Areas showing damage (take MINIMUM # of photos necessary)
-A/O should take 1 set of photos for prosecutors (ADA for adults OR corp counsel for juveniles) AND take 1 set of photos for each perp arrested
(Ex: 3 under for GLA= ____ sets of pics
IF one of the perps is a juvenile the take ___ sets of pics)
-A/O should print and deliver the “photo release document” along w/ Arrest paperwork to prosecutor.
(Have DA sign A/L as receipt-DA’s release NOT required to return vehicle to owner)
- A/O should notify owner/representative that vehicle can be released at the stationhouse.
(A release from the District Attorney/Corporation Counsel is NO longer required in these cases) - The _____ should cancel alarm and release vehicle, when owner/representative arrives at station-house.
PRIOR TO RELEASING VEHICLE D.O SHOULD:
- D.O should review paperwork and ascertain that alarm has been cancelled
- D.O should ENSURE photo’s have been taken and notation made on Arrest documentation checklist and that photo release document is part of Arrest package being delivered to the prosecutor.
(IF vehicle is able to be driven then keep vehicle at SH for _____ then RO-TOW vehicle to facility and it will remain there for ___ days)
(IF unable to be driven THEN ROTOW it and take photos at scene or have ROTOW stop by SH so we can take photos)
(IF QUESTION ARISE REGARDING RELEASE OF STOLEN VEHICLE THEN DIRECT THAT PHOTOS BE TAKEN BUT DO NOT RELEASE UNTIL DETERMINATION MADE BY _________)
GLA OR Unauthorized Use/CPSV
4 sets of pics
5 sets of pics
A/O cancels alarm
48 hrs
30 days
Legal bureau
- 2* 218-19 Arrest/Investigatory, forfeiture, determine true owner
- The UMOS should select proper category on PCI (Arrest evidence, investigatory, safekeeping, DNA Arrest, DNA investigatory, forfeiture, peddler, etc)
- UMOS should select proper category on PCI if vehicle boat (ro-tow, Arrest evidence, investigation, forfeiture, photo release, safekeeping, determine true owner)
- UMOS should have alarm cancelled via FINEST, and prepare a request for lab, if appropriate.
IF VEHICLE/PROPERTY IS INVESTIGATORY:
D.O directs invoice as “investigatory” when:
-A criminal investigation required and NO Arrest made.
D.O directs invoice as “investigatory” FOR VEHICLE when:
- Crime scene exam requested, OR
- CIS must conduct investigation at scene of vehicle collision OR
- Investigation of vehicle by any other unit than the property clerk is required
(D.O should ensure vehicle is removed to appropriate property clerk auto pound IF further investigation is required)
IF VEHICLE IS ARREST EVIDENCE:
D.O should direct that Vehicles MUST be seized and invoiced as “arrest evidence” when Arrest is made for:
-GLA/Unauthorized use/CPSP-vehicle involved
-Poss. of VEHICLE with _________
-Leaving scene of collision w/ _________
-Assault or homicide w/ vehicle as weapon
-ILLEGAL REGISTRATION (illegal registration that leads to a PL charge! IF not then voucher as “determine true owner)
(A/O should notify D.O immediately WHEN arrest number is obtained and include arrest number on PCI)
IF VEHICLE SEIZED FOR FORFEITURE:
D.O should direct they Vehicles may be seized for forfeiture when used to transport:
-FELONY controlled substances
-Gambling records
-Untaxed cigarettes-felony
-Equipment used to promote porn
-Equipment used in unauthorized recording of sound)
OCCUPIED VEHICLES HELD TO DETERMINE TRUE OWNER:
D.O should direct OCCUPIED vehicle be taken in to custody if true owner undetermined AND no arrest is warranted.
D.O should ENSURE “determine true owner” box is checked on voucher and send it to property clerk auto pound.
IF no PL charges are being charged stemming from an arrest of __________ then the vehicle will be vouchered as “determine true owner” (NOT arrest evidence)
(No 61 necessary for DTO as personnel at the pound will investigate HOWEVER pound does need voucher, FINEST printout and VIN printout-with owners zip code)
COIN/BILL OPERATED MACHINES:
Try to get key FIRST, ______ will bust open cash boxes if required.
Remove money in front of Supv.
Money removed from machine get separate PCI
Indicate in “remarks” that machine was open AND amount removed.
**(When seizing a vehicle for other than the above the arresting officer will consult with his _______ to determine whether the vehicle should be seized. The supervisor will communicate with an ______and
request an opinion to determine if the vehicle should be seized as arrest evidence.
If an Assistant District Attorney is not available, the vehicle will be invoiced and secured at the SH. However, no category of property will be checked, pending a determination by the Assistant District Attorney.
If the Assistant District Attorney advises that the vehicle is not required as evidence, it will
be released to the registered owner or his representative.
If the owner cannot be located, the vehicle
will be sent to the Property Clerk Auto Pound for safekeeping. If it is determined that the vehicle is
to be held as evidence, the name and telephone number of the Assistant District Attorney who made
the recommendation MUST be entered in the appropriate captions listed immediately above the
“Remarks” section on the PCI) **
Altered VIN (arrest evidence)
DOA/SILD/CI(arrest evidence)
“Illegal registration”
ESU
Supv
ADA
(A/O consults w/ supv, and supv consults w/ ADA to determine whether vehicle should be seized!!)
2 218-55 Retention of property by property clerk
(When property/evidence invoiced as investigatory OR DNA investigatory and held in custody of property clerk needs to be retained for longer periods of time)
IF ORIGINAL PCI WAS MADE IN PETS:
-The invoicing officer/Assigned investigator prepares and submits “request for retention” in PETS
FOR VOUCHERS MADE BEFORE PETS:
-Invoicing officer prepares snap-out version of “retention property request”
-D.O confers w/ assigned investigator and ENSURES form is properly prepared
-Invoicing officer forwards white and yellow copy to _______. Blue copy goes in case folder and green copy to DA.
(Invoicing officer is FORWARDING the report)
If a “RETENTION FOR PROPERTY REQUEST” or a “REQUEST FOR RETENTION” utilizing the PETS is not submitted within ________ for property
OR within _______ for a motor vehicle/boat then Property Clerk Division will dispose of the property/vehicle except for:
-Property/motor vehicle/boat involved in homicide investigations
-Sexual offenses
-Arson/explosion
-Member of service involved or IAB cases.
Submission of the RETENTION FOR PROPERTY REQUEST or REQUEST FOR RETENTION to the
Property Clerk Division will only retain that property/motor vehicle/boat for one year.
If additional retention of the property/motor vehicle/boat is necessary, a new RETENTION FOR PROPERTY REQUEST or REQUEST FOR RETENTION must be submitted for each additional one year period.
PC at 1pp
1 year
15 days
(Invoicing officer is FORWARDING the report to PC)
