14-02 Evaluations, Reclassification And Appraisals

Question 1

When will all service members have their performance reviewed?

Answer 1

During the month of their birth, annually

Senior Officers commence their review at the end of the calendar year.

Question 2

How long must a supervisor supervise a member before evaluating them?

Answer 2

A minimum period of ninety (90) days

Question 3

What is the duration for which an appraisal form remains in a member’s unit personnel file?

Answer 3

Five (5) years

Question 4

What happens when a member is permanently transferred into a unit after an appraisal has been initiated?

Answer 4

The assigned appraiser will liaise with the member’s former supervisor.

Question 5

What is the evaluation process for constables assigned to the Generalist Constable Development Program?

Answer 5

Evaluated on job performance during each training assignment

Question 6

What are the two annual performance appraisal forms used by the service?

Answer 6

• TPS 987 Performance Review Document - Constable, Civilian Individual Contributor
• TPS 988 Performance Review Document - Sergeant/Detective, Staff/Detective Sergeant, Civilian Supervisor

Question 7

What are the three sections included in the annual performance appraisal form?

Answer 7

• Section 1: Assessment
• Section 2: Overall Rating, Workforce Planning, Comments & Acknowledgments
• Section 3: Future Planning

Question 8

What is required in Section 2 of the annual performance appraisal form?

Answer 8

Providing an overall rating, discussing the member’s career path, and obtaining comments and signatures

Question 9

How many probationary performance appraisal forms does the service have?

Answer 9

Three (3)

Question 10

What is the qualifying period for civilian positions?

Answer 10

Six (6) months, one (1) year, or longer, depending on job classification

Question 11

What do cadets-in-training need to achieve to be granted two months service towards reclassification from 4th to 3rd class constable?

Answer 11

Stand in the top 25% of their recruit class and pass all examinations without rewrite

Question 12

What is the rank progression for constables?

Answer 12

• 4th class constable
• 3rd class constable
• 2nd class constable
• 1st class constable

Question 13

What is the process for reclassification from 4th to 3rd class constable?

Answer 13

The Unit Commander reviews the final performance appraisal and recommends reclassification if performance is satisfactory.

Question 14

What conditions allow time spent on light duties to be considered for reclassification?

Answer 14

If performing a policing function and the minimum service period has been met

Question 15

What will a Unit Commander do if they recommend withholding a constable from reclassification?

Answer 15

Advise Labour Relations and Employee Services immediately via e-mail.

Question 16

Fill in the blank: Constables who are absent from work due to parental leave will not be considered on active service and will continue to be reconsidered for reclassification ___________.

Answer 16

every ninety (90) days

Question 17

What should the assigned coach officer complete at the conclusion of Compressed Work Week (CWW) cycles?

Answer 17

A probationary performance appraisal

Question 18

What document may members prepare in response to their annual appraisal?

Answer 18

TPS 649

Question 19

What is the time frame in which a constable must notify their Unit Commander and the Toronto Police Association if they choose to appeal a withheld reclassification?

Answer 19

seventy two (72) hours

This time frame is crucial for the appeal process as outlined in the Uniform Collective Agreement.

Question 20

Who must be advised immediately via e-mail when a constable is charged with a criminal offence?

Answer 20

the Director, People and Culture

This procedure ensures that all relevant parties are informed about the legal status of the constable.

Question 21

What actions will result in the automatic withholding of a constable’s reclassification?

Answer 21

• Subject of a legal inquiry (e.g., SIU, OIPRD, Professional Standards)
• Charged with a criminal offence (internally, by SIU, other police agencies, private information)
• Charged under the PSA

These actions indicate serious legal or professional concerns that affect the constable’s eligibility for reclassification.

Question 22

What form must be completed and submitted by the Unit Commander when recommending the withholding of a constable’s reclassification?

Answer 22

TPS 809

This form is a formal documentation process in the reclassification review.

Question 23

Who issues the official notification to the constable and the respective Unit Commander if they concur with the recommendation to withhold reclassification?

Answer 23

the Director, People and Culture

This role is responsible for communicating the decision regarding the reclassification.

Question 24

What must be immediately advised to Labour Relations and Employee Services when recommending the withholding of a constable’s reclassification?

Answer 24

the recommendation via e–mail

This step ensures proper communication and documentation within the department.

Question 25

What happens to a constable’s reclassification if they are charged under the PSA?

Answer 25

It will be automatically withheld

This applies to any charge, regardless of the nature of the allegation.

Question 26

What is the role of the Unit Commander in the reclassification process?

Answer 26

Ensure recommendations are communicated and proper forms are submitted

The Unit Commander plays a key role in managing the reclassification process and ensuring compliance with procedures.

Question 27

Fill in the blank: The Unit Commander shall ensure a TPS 809 is completed and submitted to _________.

Answer 27

Employee Services

Proper submission is essential for processing the recommendation.

Question 28

Fill in the blank: If a constable is subject to a legal inquiry, they may not be reclassified until the underlying misconduct/complaint is resolved in favor of the officer.

Answer 28

_______

This highlights the importance of resolving legal matters before considering reclassification.