Title 12 - Department Information Systems

Question 1

12.010

Who/what gives communication dispatchers authority to manage field unit resources?

Answer 1

Chief of Police

Question 2

12.010

Who determines the deployment of assigned personnel during the shift?

Answer 2

Communication Section

Question 3

12.010

Who determines personnel and staffing numbers assigned to general field duty?

Answer 3

Watch Lt.

The watch commander assigns personnel to sectors, communications has overall responsiblity to use those assigned personnel as they need.

Question 4

12.010

What is the designated channel for unmonitored city-wide car to car radio traffic?

Answer 4

PTAC.

Question 5

12.010

What hours does the data channel usually work?

Answer 5

0700-0300

Question 6

12.010

What channels can be used for SPD multi-agency responses?

Answer 6

KCIO02-KCIO15.

Question 7

12.010

What are the five key principles while using the radio?

Answer 7

1. Brevity
2. Enunciation
3. Audible volume
4. Normal, steady and even voice
5. Plain verbage

Question 8

12.010

What type of calls can an officer log themselves to using the MDT?

Answer 8

Minor, non-seizure onview incidents that do not require another officer.

Question 9

12.040

Whose permission is needed to request new software or mobile applications from IT?

Answer 9

LT or civilian equivalent.

Question 10

12.040

Whos approval is needed to request purchase of non-standard technologies?

Answer 10

Lt or above

Question 11

12.040

Can employees password-protect a work file or hard drive?

Answer 11

No. A Lt can authorize for a specific need.

Question 12

12.040

Who assists employees with requresting a new or replacement cellular phone?

Answer 12

Fiscal Unit

Question 13

12.040

Who assists employees with landline phones?

Answer 13

Dept Telephone Coordinator

Question 14

12.040

Whose approval is needed to aquire or move landline phones?

Answer 14

Captain.

Question 15

What is not considered Criminal History Record Information?

Answer 15

1. Wanted posters
2. Court information
3. Records of traffic violations punishable by less than 90 days.

Question 16

Who is the Dept’s ACCESS/NCIC Technical Agency Coordinator (TAC)?

Answer 16

Data Center Manager

Question 17

CAn WACIC/NCIC criminal history information be shared with anyone outside the Dept, to include DSHS, CPS, other agencies, etc?

Answer 17

No. Only group outside the dept we can share is prosecutors.

Question 18

Can an officer or detective run a background check to return a firearm to a person?

Answer 18

No. Only the Public Request Unit is authorized to complete NCIS firearms checks.

Question 19

Can criminal history information be printed out?

Answer 19

Generally, no. A Lt can authorize to print out information for a investigation or emergency.

Question 20

12.050

Can MDCs and PDT’s access NCIC III information?

Answer 20

No. They are not able to comply with NCIC requirements.

Question 21

12.050

Do individuals have a right to inspect and review their criminal history record maintained by the department?

Answer 21

Yes, and challenge what is in it.

Question 22

12.050

How often must all SPD personnel; (sworn and civilian) have a background re-investigation?

Answer 22

Every five years

Question 23

Misuse of NCIC must be reported to who?

Answer 23

Dept TAC, who will notify the chain of command.

Question 24

12.050

Who conducts regular audits of the departments criminal history records (III) inquiries?

Answer 24

Captain of compliance section twice a year (Biannual.)

Question 25

# 12.070 What unit publish and maintains the SPD manual?

Answer 25

Compliance section

Question 26

# 12.070 Who can publish section/unit manuals?

Answer 26

Captains/Lieutenants

Question 27

# 12.070 What do Directives address?

Answer 27

Change in policy, forms and uniforms.

Question 28

# 12.050 How long are directives effective?

Answer 28

Current year plus one, or until incorporation into the manual.

Question 29

# 12.070 When do new policies take effect?

Answer 29

First day of the month following Directive Day (which is 3rd wed of the month.)

Question 30

# 12.070 How long are interim policies good for?

Answer 30

Until retracted or a permanent policy is adopted.

Question 31

# 12.070 Who issues special orders for staffing for regulary scheduled sporting events?

Answer 31

Patrol Operations Bureau Assistant Chief

Question 32

# 12.070 Who issues special orders for mandatory training?

Answer 32

ETS Captain

Question 33

# 12.070 When are directives sent out?

Answer 33

Third Wed of each month.

Question 34

# 12.080 What is a public record?

Answer 34

Any writing containg information relating to the conduct of the department or the performance of any governmental or proprietary function prepared, owned, used or reatined by the Dept.

Question 35

Who is responsible for publication and distribution of Personnel Orders (movements, promotions, etc?)

Answer 35

HR Director

Question 36

# 12.080 Can the deparment withhould an entire record from a PDR request because portions of it are exempt?

Answer 36

No. Must provide a redacted copy.

Question 37

Who is responsible for the publication of Training Digests?

Answer 37

Compliance Section.

Question 38

# 12.080 Can an officer be criminally charged for knowlingly withholding records related to a PDR?

Answer 38

No. Can be subject to civil liabilty and/or Dept discipline.

Question 39

# 12.080 Who handles all PDR's?

Answer 39

Legal Unit

Question 40

# 12.080 If an employee recieves a PDR from the public, or any request that appears to be a PDR, what should the employee do with it?

Answer 40

Immediatly send it to the legal unit.

Question 41

# 12.080 What does the Public Request Unit handle?

Answer 41

1. Requests for police reports. 2. Requests for clearance letters. 3. Fingerprint and background checks for concealed pistol license. 4. Fingerprinting criminal justice applicants. 5. Fingerprinting citizens for general purposes 6. Processing applications for transferring ownership of handguns. 7. Electronically redacting police reports for release to Online Police Reports.

Question 42

# 12.080 What does the Crime Records Unit handle?

Answer 42

All requests for reports from other City departments, from other law enforcement agencies and from insurance companies.

Question 43

# 12.090 Who must approve department corresondence, inlcuding official letters and emails, addressed to entities outside the Dept?

Answer 43

A Lt or higher. Blanket approval for routine/repetitive correspondance may be granted.

Question 44

# 12.110 Can employees send Criminal Justice Information via email?

Answer 44

Only if it is encrypted and only to members of a criminal justice agency.

Question 45

How are emails encrypted?

Answer 45

Type "COSSecure" in the subject line which will trigger encryption.

Question 46

What do general distribution emails (SPDSWORN, etc) require?

Answer 46

Lt approval.

Question 47

# 12.110 How soon should employees respond to High Importance emails?

Answer 47

Within 4 business days.

Question 48

# 12.110 When will employees activate their automatic replies (out of office)?

Answer 48

When they will be unable to respond for four business days.

Question 49

# 12.080 What must all emails going outside the department contain?

Answer 49

Employees contact information to include: 1. email address 2. business address 3. phone number (office, not mobile)

Question 50

# 12.080 Can employees use dept internet, computers or cell phones to review personal investments or transact any investiment business?

Answer 50

No

Question 51

What occurs when a person accidently views a website that contains inappropriate content?

Answer 51

Document on the sections' Offensive Material Internet log, which is retained for current year plus 3.

Question 52

Who reviews the Offensive Material Internet Log?

Answer 52

Captain once a year. APRS also does an annual audit.

Question 53

Can employees store NCIC info on Microsoft OneDrive?

Answer 53

Yes. But no other cloud servers.