Title 12 - Department Information Systems Flashcards
12.010
Who/what gives communication dispatchers authority to manage field unit resources?
Chief of Police
12.010
Who determines the deployment of assigned personnel during the shift?
Communication Section
12.010
Who determines personnel and staffing numbers assigned to general field duty?
Watch Lt.
The watch commander assigns personnel to sectors, communications has overall responsiblity to use those assigned personnel as they need.
12.010
What is the designated channel for unmonitored city-wide car to car radio traffic?
PTAC.
12.010
What hours does the data channel usually work?
0700-0300
12.010
What channels can be used for SPD multi-agency responses?
KCIO02-KCIO15.
12.010
What are the five key principles while using the radio?
- Brevity
- Enunciation
- Audible volume
- Normal, steady and even voice
- Plain verbage
12.010
What type of calls can an officer log themselves to using the MDT?
Minor, non-seizure onview incidents that do not require another officer.
12.040
Whose permission is needed to request new software or mobile applications from IT?
LT or civilian equivalent.
12.040
Whos approval is needed to request purchase of non-standard technologies?
Lt or above
12.040
Can employees password-protect a work file or hard drive?
No. A Lt can authorize for a specific need.
12.040
Who assists employees with requresting a new or replacement cellular phone?
Fiscal Unit
12.040
Who assists employees with landline phones?
Dept Telephone Coordinator
12.040
Whose approval is needed to aquire or move landline phones?
Captain.
What is not considered Criminal History Record Information?
- Wanted posters
- Court information
- Records of traffic violations punishable by less than 90 days.
Who is the Dept’s ACCESS/NCIC Technical Agency Coordinator (TAC)?
Data Center Manager
CAn WACIC/NCIC criminal history information be shared with anyone outside the Dept, to include DSHS, CPS, other agencies, etc?
No. Only group outside the dept we can share is prosecutors.
Can an officer or detective run a background check to return a firearm to a person?
No. Only the Public Request Unit is authorized to complete NCIS firearms checks.
Can criminal history information be printed out?
Generally, no. A Lt can authorize to print out information for a investigation or emergency.
12.050
Can MDCs and PDT’s access NCIC III information?
No. They are not able to comply with NCIC requirements.
12.050
Do individuals have a right to inspect and review their criminal history record maintained by the department?
Yes, and challenge what is in it.
12.050
How often must all SPD personnel; (sworn and civilian) have a background re-investigation?
Every five years
Misuse of NCIC must be reported to who?
Dept TAC, who will notify the chain of command.
12.050
Who conducts regular audits of the departments criminal history records (III) inquiries?
Captain of compliance section twice a year (Biannual.)
12.070
What unit publish and maintains the SPD manual?
Compliance section
12.070
Who can publish section/unit manuals?
Captains/Lieutenants
12.070
What do Directives address?
Change in policy, forms and uniforms.
12.050
How long are directives effective?
Current year plus one, or until incorporation into the manual.
12.070
When do new policies take effect?
First day of the month following Directive Day (which is 3rd wed of the month.)
12.070
How long are interim policies good for?
Until retracted or a permanent policy is adopted.
12.070
Who issues special orders for staffing for regulary scheduled sporting events?
Patrol Operations Bureau Assistant Chief
12.070
Who issues special orders for mandatory training?
ETS Captain
12.070
When are directives sent out?
Third Wed of each month.
12.080
What is a public record?
Any writing containg information relating to the conduct of the department or the performance of any governmental or proprietary function prepared, owned, used or reatined by the Dept.
Who is responsible for publication and distribution of Personnel Orders (movements, promotions, etc?)
HR Director
12.080
Can the deparment withhould an entire record from a PDR request because portions of it are exempt?
No. Must provide a redacted copy.
Who is responsible for the publication of Training Digests?
Compliance Section.
12.080
Can an officer be criminally charged for knowlingly withholding records related to a PDR?
No. Can be subject to civil liabilty and/or Dept discipline.
12.080
Who handles all PDR’s?
Legal Unit
12.080
If an employee recieves a PDR from the public, or any request that appears to be a PDR, what should the employee do with it?
Immediatly send it to the legal unit.
12.080
What does the Public Request Unit handle?
- Requests for police reports.
- Requests for clearance letters.
- Fingerprint and background checks for concealed pistol license.
- Fingerprinting criminal justice applicants.
- Fingerprinting citizens for general purposes
- Processing applications for transferring ownership of handguns.
- Electronically redacting police reports for release to Online Police Reports.
12.080
What does the Crime Records Unit handle?
All requests for reports from other City departments, from other law enforcement agencies and from insurance companies.
12.090
Who must approve department corresondence, inlcuding official letters and emails, addressed to entities outside the Dept?
A Lt or higher. Blanket approval for routine/repetitive correspondance may be granted.
12.110
Can employees send Criminal Justice Information via email?
Only if it is encrypted and only to members of a criminal justice agency.
How are emails encrypted?
Type “COSSecure” in the subject line which will trigger encryption.
What do general distribution emails (SPDSWORN, etc) require?
Lt approval.
12.110
How soon should employees respond to High Importance emails?
Within 4 business days.
12.110
When will employees activate their automatic replies (out of office)?
When they will be unable to respond for four business days.
12.080
What must all emails going outside the department contain?
Employees contact information to include:
1. email address
2. business address
3. phone number (office, not mobile)
12.080
Can employees use dept internet, computers or cell phones to review personal investments or transact any investiment business?
No
What occurs when a person accidently views a website that contains inappropriate content?
Document on the sections’ Offensive Material Internet log, which is retained for current year plus 3.
Who reviews the Offensive Material Internet Log?
Captain once a year. APRS also does an annual audit.
Can employees store NCIC info on Microsoft OneDrive?
Yes. But no other cloud servers.
