Title 1 - Department Administration Flashcards
1.020
Does Chain of Command apply during secondary employment?
yes. The Department chain of command applies while on duty or during secondary employment.
1.020
What does the Chief command?
The Chief of Police is the overall commander of the Department.
1.020
What does an Assistant Chief command?
An assistant chief commands bureaus. They can also command a task force for a specific law enforcement problem.
1.020
What does a Captain command?
A captain commands sections and precincts.
A section is a division of a bureau.
1.020
What does a lieutenant command?
Lieutenants command units and watches.
- A unit is a division of a section. Several units may exist in one section.
1.020
What does a sergeant command?
Sergeants command squads and sectors.
- Squads are a division of a unit. Sectors are a division of a precinct. Several squads may exist in one unit. Sergeants may also command a detail, which is a subdivision of a squad or sector assigned a specific task.
1.020
What is the department’s succession of command?
In order: Chief of Police Deputy Chief Chief Operating Officer Patrol Operations Bureau Chief Special Operations Chief Professional Standards Chief Criminal Investigations Chief
1.020
Can an employee delegate authority and responsibility?
Yes. An employee may assign a subordinate employee the same authority and responsibility they possess to accomplish a specific task. The delegating employee remains responsible to complete the delegated task.
1.020
What training does an acting sergeant need?
Captains will send officers to Dept sergeant training if the acting assignment is over 60 consecutive days. The officer should receive this training within 90 days of the start of their a/sgt assignment.
1.060
What is a “consultant contract”?
A consultant contract is a nonrecurring, formal agreement with a person or firm for services associated with expertise, skills, and education not available within the Department’s workforce.
1.060
Who is assigned as the lead role of “contract developer?”
The unit commander assigns this role
1.060
Who can approve and sign non-recurring contracts?
A captain or civilian equivalent can approve and sign contracts $9999 or less. The Chief Operating Officer signs contracts of $10,000 or more and all consultant contracts.
1.060
Can a contract be executed before the 1.5 is approved?
No.
1.060
Who enters the contract into the 1.5 system?
The contract developer (who as assigned by the unit commander.)
1.070
What must a training lesson plan contain?
Course outline Course overview Performance objectives Introductions Material presented-lecture notes/powerpoints and handouts Exams, if applicable Debriefing Safety plan, if applicable
1.070
Who approves all training curriculum?
Chief of Police will approve lesson plans through the Assistant Chief of the Professional Standards Bureau and the Captain of the Training Unit.
1.070
Who retains all training attendance documentation?
The Education and Training Section.
This includes the instructor’s name along with the class roster.
1.070
Who is responsbile to ensure ETS is advised of outside training attended by employees?
Section Captains
1.070
How do sections track their training?
Each section that conducts training retains the curriculum. Each section must evaluate all its training on an annual basis, documented by the section captain.
Annual memorandum from Captain is retained in section records.
1.070 POL-4 Failure to Complete Required Training
Who is responsible to ensure each employee completes all required trainings?
Immediate supervisors.
When an immediate supervisor fails to register employees repeatedly for training their section commander with refer the incident to OPA.
1.070 POL-4
Who is responsible for registering employees for training?
The immediate supervisor. Failure to do so will be investigated by supervisors chain of command.
1.070 POL-4
Who manages any rescheduling of an employees training?
The immediate supervisor.
1.070 POL-4
What must an employee do if they are unable to attend required training?
Notify their immediate supervisor and the Education and Training Section, and provide the reason for not being able to attend.
1.070 POL-4
How does an immediate supervisor handle missed training?
- Meet with employee
- Determine if absence was jusitified
- Document in PAS.
- Reschedule training
1.080
Who has authority to initiate audits or inspections?
Compliance Section Captain has sole authority. All Dept captains may request an audit.
1.080
Audits are conducted consistent with what standard?
The Generally Accepted Government Auditing Standards (GAGAS)
1.080
Does the Audit Unit and OIG have full and unrestricted access to all Dept functions, records, property and personnel?
Yes.
1.080
How often must line inspections of personnel and equipment occur?
At least twice a year.
1.080
Who is responsible for completing line inspections?
The Captain is responsible for completing them. The sergeant or immediate supervisor will conduct the inspection.
1.080
What is the difference between a formal and informal inspection?
Formal inspections are conducted like informal inspections but require a written report to command personnel.
1.080
Who documents the results of a formal inspection?
How long are the results retained?
The precinct/section captain or lieutenant. The report will be retained for one year at the precinct/section.
1.100
Who audits precinct and traffic section tickets and how often?
APRS section audits them twice a year.
1.100
How often does a Lieutenant conduct ticket inspections?
Monthly of two officers under their command. The Lieutenant directs a Sergeant to complete the audit.
1.100
What happens if there are missing LEA copies of a criminal citation or notice of infraction?
Documents the missing LEA copy in a memo and submits to precinct captain.
How often does a precinct/unit captain peform ticket inspections?
Twice a year, 120 days apart.
What does the captain inspect during a ticket inspection?
- Accuracy of ticket book register
- Security of LEA copies
- Completion and retention of watch Lt. inspections memos.
1.100
How many tickets does the Watch Lieutenant inspect during a ticket/infraction inspection?
Selects a Sergeant to conduct audit. Ensures the Sergeant understands the audit. Ensures the audit is complete before the end of the month. The sergeant checks all 25 tickets in the NOI book and all 25 tickets in the Criminal Citation book.
How does a Lt document the ticket inspection?
Ensures that the sergeant has completed the audit memo and that it is retained in the precinct electronic files.
1.110
What is the purpose of the Public Affairs office?
Promote effective relations between the news media and the department.
1.110
Who can speak to the media?
A PIO, on-scene captain or permanent-rank Lt.
1.100
Who can speak to the media at an incident if PIO is not available?
Precinct of occurrence watch lieutenant or someone designated by the on-scene captain or hard bar LT.
1.100
Only the Chief of Police or his designee is allowed to speak to media about these four topics:
Dept budget
Dept goals
Allocation of resources
Interpretation of Dept policy
1.100
What is required when an incident produces a media response or is likely to produce a media inquiry?
Primary officer will notify immediately supervisor. Supervisor will send notification to public affairs unit email SPDNews@seattle.gov
Who will request a PIO respond to a major scene?
On-scene captain or permanent Lt.
Who will act as the Media Rep if a PIO does not respond?
Watch Lt at precinct of occurence.
Who can declare a disaster area a crime scene if it appears the disaster was from a criminal act?
1.110 Public information section 11.
Permanent Lt or on-scene captain.
Who determines if media will be allowed to enter an incident perimeter?
The on-scene captain, permanent-rank lieutenant or supervising investigator.
1.100
When can media be restricted from entering a disaster area?
Only when it interferes with a police operation. Otherwise they are allowed to enter.
1.100
Who requests that media aircraft be restricted around an area and how?
The on-scene captain or permanent lieutenant contacts then a PIO who will contact the news agency. Media aircraft removal is voluntary. If necessary the FAA will be contacted to clear the airspace.
1.100
Can an officer cover up a defendant so media can’t photograph him?
No. Dept Employees will neither prevent or facilitate the photographing of defendants or suspects in custody.
1.100
Can the department request assistance from media aircraft for viewing, photographing an incident or transporting employees for tactical purposes?
Yes. Request is made by on-scene captain or permanent Lt.
What must occur before information is released to media regarding an officer-involved shooting or serious injury?
Chief of Police or Deputy Chief will screen the information before its released.
there is a 72 hour release window.
1.100
What can be released about an adult suspect charged with a crime?
Suspects name, age, gender, race and city of residence
Charges filed.
Arresting unit
Circumstances of the arrest.
Who handles requests for media ride-alongs?
Public Affairs Unit
Can media film or record during a ride-along?
No. Only the Chief of Police can approve media conducting recordings during a ride along.
1.100
What can be released about an adult arrested and booked, but not charged with a crime?
Suspects name, age, gender, race and city of residence
Alleged offense.
Arresting unit
Circumstances of the arrest.
1.100
What can be released about an adult arrested but not booked into jail, cited or charged with a crime?
Age, gender, race and city of residence.
Investigating agency.
1.100
What can be released about the medical condition of a suspect or victim?
Readily observed information regarding medical conditions may be released. Detailed medical information, diagnosis or prognosis will not be released.
1.100
What can be released about a deceased person?
Age, gender, race and city of residence.
The Medical Examiner is responsible for releasing the identity of the deceased.
1.100
Who releases information about the identification of a deceased person?
King County medical Examiner’s Office
1.100
What can be released about juveniles.
Nothing. No information pertaining to juveniles, their parents or legal guardians will be released. This applies whether the juvenile is reported as a suspect, witness, victim, missing person, runaway, or person of interest.
What is generally not released unless authorized by the Chief?
Character, criminal record, or reputation in the community
- Guilt, innocence or possible outcome of pending legal proceedings
- The existence or content of any admission, confession or alibi
- Statements or opinions regarding a defendant’s willingness or refusal to make a statement
- The results of evidentiary examinations or forensic tests involving a pending case
- The anticipated testimony or credibility of any prospective victim or witness
- Statements or opinions concerning evidence, or legal arguments, to be used in a pending case
- Information regarding bombings, bomb threats, kidnappings or kidnapping threats, unless authorized by the captain or lieutenant of the Violent Crimes Investigations Section
- Any information disclosing the identity of a confidential source
- Identification information related to the victim of a sexual assault
1.100
What can be released to media regarding vehicle or boating collisions?
Narrative portion of the report. The name, license or registration numbers will not be released.
1.100
Who authorizes the release of a suspect photo to media so it can assist with the capture of the suspect?
The unit investigating the crime must authorize the release.
1.100
Photographs of what level sex offender can be released?
Only photos of Type III sex offender.
How does the media get copies of reports?
Request through the Public Affairs Unit.
What can be released to the media about an officer?
Age, race, rank, tenure and bureau.
Who is the official point of contact for all communication with elected officials?
1.112 responding to requests from elected officials
Executive Director of Strategic Initiatives
How does an officer/sergeant handle requests from elected officials?
Do not answer them. Instead forwards it to Lt who will send it to Executive Director of Strategic initiatives.
Can precinct captains communicate with their district city council members?
yes, but must notify their bureau chief as soon as practical.
1.115
When will the department issue a statement about an Officer Involved shooting?
As soon as feasible
1.115
Who coordinates the release of information in an OIS?
Public Affairs Unit
1.115
When will the department release the names of officers involved in an OIS?
Within 72 hours.
1.115
When will the dept release video/photos that show an overview of an OIS?
Within 72 hours. Includes both dept video and private video. Dept will not release all the video, just enough to show a general overview.
1.120
Who must approve any dept board, unit or process created to review performance?
Chief of Police
What must all training rosters have on them?
Class roster and name of lead instructor with serial numbers.
What will a formal inspection report document?
Reports shall detail the finding of the inspection and actions taken
Who can release information regarding bombings, bomb threats, kidnappings or kidnapping threats.
Captain or lieutenant of the Violent Crimes Investigations Section
