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study > Title 12 - Department Information Systems > Flashcards

Title 12 - Department Information Systems Flashcards

1
Q

12.010

Who/what gives communication dispatchers authority to manage field unit resources?

A

Chief of Police

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2
Q

12.010

Who determines the deployment of assigned personnel during the shift?

A

Communication Section

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3
Q

12.010

Who determines personnel and staffing numbers assigned to general field duty?

A

Watch Lt.

The watch commander assigns personnel to sectors, communications has overall responsiblity to use those assigned personnel as they need.

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4
Q

12.010

What is the designated channel for unmonitored city-wide car to car radio traffic?

A

PTAC.

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5
Q

12.010

What hours does the data channel usually work?

A

0700-0300

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6
Q

12.010

What channels can be used for SPD multi-agency responses?

A

KCIO02-KCIO15.

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7
Q

12.010

What are the five key principles while using the radio?

A
  1. Brevity
  2. Enunciation
  3. Audible volume
  4. Normal, steady and even voice
  5. Plain verbage
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8
Q

12.010

What type of calls can an officer log themselves to using the MDT?

A

Minor, non-seizure onview incidents that do not require another officer.

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9
Q

12.040

Whose permission is needed to request new software or mobile applications from IT?

A

LT or civilian equivalent.

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10
Q

12.040

Whos approval is needed to request purchase of non-standard technologies?

A

Lt or above

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11
Q

12.040

Can employees password-protect a work file or hard drive?

A

No. A Lt can authorize for a specific need.

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12
Q

12.040

Who assists employees with requresting a new or replacement cellular phone?

A

Fiscal Unit

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13
Q

12.040

Who assists employees with landline phones?

A

Dept Telephone Coordinator

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14
Q

12.040

Whose approval is needed to aquire or move landline phones?

A

Captain.

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15
Q

What is not considered Criminal History Record Information?

A
  1. Wanted posters
  2. Court information
  3. Records of traffic violations punishable by less than 90 days.
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16
Q

Who is the Dept’s ACCESS/NCIC Technical Agency Coordinator (TAC)?

A

Data Center Manager

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17
Q

CAn WACIC/NCIC criminal history information be shared with anyone outside the Dept, to include DSHS, CPS, other agencies, etc?

A

No. Only group outside the dept we can share is prosecutors.

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18
Q

Can an officer or detective run a background check to return a firearm to a person?

A

No. Only the Public Request Unit is authorized to complete NCIS firearms checks.

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19
Q

Can criminal history information be printed out?

A

Generally, no. A Lt can authorize to print out information for a investigation or emergency.

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20
Q

12.050

Can MDCs and PDT’s access NCIC III information?

A

No. They are not able to comply with NCIC requirements.

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21
Q

12.050

Do individuals have a right to inspect and review their criminal history record maintained by the department?

A

Yes, and challenge what is in it.

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22
Q

12.050

How often must all SPD personnel; (sworn and civilian) have a background re-investigation?

A

Every five years

23
Q

Misuse of NCIC must be reported to who?

A

Dept TAC, who will notify the chain of command.

24
Q

12.050

Who conducts regular audits of the departments criminal history records (III) inquiries?

A

Captain of compliance section twice a year (Biannual.)

25
Q

12.070

What unit publish and maintains the SPD manual?

A

Compliance section

26
Q

12.070

Who can publish section/unit manuals?

A

Captains/Lieutenants

27
Q

12.070

What do Directives address?

A

Change in policy, forms and uniforms.

28
Q

12.050

How long are directives effective?

A

Current year plus one, or until incorporation into the manual.

29
Q

12.070

When do new policies take effect?

A

First day of the month following Directive Day (which is 3rd wed of the month.)

30
Q

12.070

How long are interim policies good for?

A

Until retracted or a permanent policy is adopted.

31
Q

12.070

Who issues special orders for staffing for regulary scheduled sporting events?

A

Patrol Operations Bureau Assistant Chief

32
Q

12.070

Who issues special orders for mandatory training?

A

ETS Captain

33
Q

12.070

When are directives sent out?

A

Third Wed of each month.

34
Q

12.080

What is a public record?

A

Any writing containg information relating to the conduct of the department or the performance of any governmental or proprietary function prepared, owned, used or reatined by the Dept.

35
Q

Who is responsible for publication and distribution of Personnel Orders (movements, promotions, etc?)

A

HR Director

36
Q

12.080

Can the deparment withhould an entire record from a PDR request because portions of it are exempt?

A

No. Must provide a redacted copy.

37
Q

Who is responsible for the publication of Training Digests?

A

Compliance Section.

38
Q

12.080

Can an officer be criminally charged for knowlingly withholding records related to a PDR?

A

No. Can be subject to civil liabilty and/or Dept discipline.

39
Q

12.080

Who handles all PDR’s?

A

Legal Unit

40
Q

12.080

If an employee recieves a PDR from the public, or any request that appears to be a PDR, what should the employee do with it?

A

Immediatly send it to the legal unit.

41
Q

12.080

What does the Public Request Unit handle?

A
  1. Requests for police reports.
  2. Requests for clearance letters.
  3. Fingerprint and background checks for concealed pistol license.
  4. Fingerprinting criminal justice applicants.
  5. Fingerprinting citizens for general purposes
  6. Processing applications for transferring ownership of handguns.
  7. Electronically redacting police reports for release to Online Police Reports.
42
Q

12.080

What does the Crime Records Unit handle?

A

All requests for reports from other City departments, from other law enforcement agencies and from insurance companies.

43
Q

12.090

Who must approve department corresondence, inlcuding official letters and emails, addressed to entities outside the Dept?

A

A Lt or higher. Blanket approval for routine/repetitive correspondance may be granted.

44
Q

12.110

Can employees send Criminal Justice Information via email?

A

Only if it is encrypted and only to members of a criminal justice agency.

45
Q

How are emails encrypted?

A

Type “COSSecure” in the subject line which will trigger encryption.

46
Q

What do general distribution emails (SPDSWORN, etc) require?

A

Lt approval.

47
Q

12.110

How soon should employees respond to High Importance emails?

A

Within 4 business days.

48
Q

12.110

When will employees activate their automatic replies (out of office)?

A

When they will be unable to respond for four business days.

49
Q

12.080

What must all emails going outside the department contain?

A

Employees contact information to include:
1. email address
2. business address
3. phone number (office, not mobile)

50
Q

12.080

Can employees use dept internet, computers or cell phones to review personal investments or transact any investiment business?

A

No

51
Q

What occurs when a person accidently views a website that contains inappropriate content?

A

Document on the sections’ Offensive Material Internet log, which is retained for current year plus 3.

52
Q

Who reviews the Offensive Material Internet Log?

A

Captain once a year. APRS also does an annual audit.

53
Q

Can employees store NCIC info on Microsoft OneDrive?

A

Yes. But no other cloud servers.

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