Some Numbers, PROC

Question 1

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What is due date of contractor invoice if LG rep must first approve?

Answer 1

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25 business days from date invoice is stamped received.

Question 2

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What is due date of contractor invoice if LG rep need not first approve?

Answer 2

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20 BUSINESS days from date invoice stamped received.

Question 3

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What kind of invoices get pre-approved or need approval?
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Due date?
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Int rate & when applied?

Answer 3

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Construction.
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Pre-approved = 20 BUSINESS days.
Need approval = 25 BUSINESS days.
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2% upon due date.

Question 4

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What is significance of LG’s receipt of overdue notice?

Answer 4

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After 4 business days of delivering an overdue notice, if LG does not reject the invoice it is deemed undisputed.

Question 5

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What is LG required to do if it disputes the invoice or the overdue notice?
———–
If Vendor acts in response, what is LG’s timeline?

Answer 5

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w/i 20 business days of receipt, provide written rejection, specifying deficiency & stating action to rectify.
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If Vendor submits corrected, 10 bus days to pay or reject.

Question 6

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If LG sent contractor a written rejection of an invoice & contractor revises the invoice, what now must LG do?

Answer 6

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Pay or notice rejection:
a) w/i 10 business days of receipt or
b) 1st business day after LG's next meeting.

Question 7

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How long does a contractor have to pay its subs after receiving LG payment?

Answer 7

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10 days.

Question 8

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How long does subcontractor have to pay the sub-subcontractors after receiving contractor's payment?

Answer 8

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7 days.

Question 9

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What are penalties for LG’s late payment of its invoices?

Answer 9

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CONST. NEW 2021 [used to be 1%,]
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2% per month (more if agreed to in K) from due date [20 bus pre-app, 25 bus need app).
———–
NON-CONST.
1% per mo. 30 days aft due date of 45 days.

Question 10

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What procedure must LG initiate if there is a payment dispute?

What’s the tight turn around?

Answer 10

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• w/i 45 days proper invoice was received,
commence its established dispute resolution procedure.
• w/i 60 days proper invoice was received, have final decision.

Question 11

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Re: construction
Threshold amt requiring LG to announce for pro services?

Answer 11

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Exceeds $325k const, $35k study.
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~i thought $300k, construction?~
~look for keyword 'pro servs'~

Question 12

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Re: planning or study activity
Threshold amt requiring LG to announce for pro services?

Answer 12

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Exceeds $35k.

Question 13

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What work is covered by 255.20?

Answer 13

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Public Construct
Inc. bridges, roads, streets, hiways, RRs 
• 	May req qualf
• 	DQ if 10% behind
• 	Prequl by DOT

Question 14

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What is dollar threshold for Construction?

Answer 14

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Over $300k*
* Includes labor, equip + materials

Question 15

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What is dollar threshold for Electrical?

Answer 15

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Over $75k

Question 16

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What is dollar threshold for Roads?

Answer 16

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Over $250k

Question 17

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GET CLARIFICATION.
There are different thresholds for 255.20 & 287.055, so how can 255.20 require comply w/ 287.055?

Answer 17

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255.20
Constr.   over $300k*   *Includes labor, equip + mats
Roads.    over $250k
Elect.      over $75k.

CCNA
Constr. over $325k
Study/Plan over $35k

Question 18

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What are 2 exemptions under 255.20?

Answer 18

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1. County roads, FS 336
2. No req to comp award anything if $300k or less

Question 19

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What's the pre-requisite to Self Hire exception to new const of pub facilities, 255.20?

Answer 19

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1. Pub mtg w/ 21 days notice
2. Hear from Ktor who wd have gotten the job
3. Consid econ dev, tax revs, wh/ ktor offers hlth ins.
4. Dets in best interest to use Staff

Question 20

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How much overhead paid on Self-Hire?

Answer 20

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Get 20% admin

Question 21

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What are 3 performance mandates on a Self-Hire under 255.20?
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What does #3 require be included & what does it require LG to do? How frequently?

Answer 21

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1)  Use lic ktor if over $300k
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2)  Inspected just like private proj.
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3)  Prep report of projects for Auditor General w/:
(a) estimated costs & 
(b)  actual costs.  
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Review publicly EACH YEAR.

Question 22

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When are preferences prohibited under 255.20?

Answer 22

ANY State funding prohibits:
1) Local preference in construction
2) Wages, benes, source or amt of staffing pref in utility const.
———–
Remember - Fed has no retainage [& State has none under $200k]

Question 23

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What amt can set aside for optional MBE preference?

Answer 23

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May set up to 10% aside
\+
Encourage 20% bond writing
Equal protection suit @ 30%

Question 24

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FS 255.20 threshold for when to competitively bid?

Answer 24

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$300k constr.
$250k roads.
$75k elec.

Question 25

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LGs are encouraged to competitively bid what amount for MBEs?

Answer 25

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$100k.

Question 26

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When must road contractor be qualified?

Answer 26

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1. If over $250k
2. Ktor must be certified or qualified
3. To construct or improve bridges, roads, streets, highways, or railroads, and services incidental thereto.

Question 27

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When is road contractor not eligible to be qualified?

Answer 27

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If behind by 10% at the time of advertising the work.

Question 28

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What 6 items are exempt from bidding?

Answer 28

i want Exempt from eng lit 300 b/c POE SuCs
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in an Emergency, SOS a COP
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1.   Change Orders
2.  Emergency
3.  Sole Source
4.  Professional services
5.  Under $300k per 255.20
6.  If built into City/County Ordinance or Sp Dist resolution as permitted under 255.20.

Question 29

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For how long are sealed bids exempt from public records disclosure?

Answer 29

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Earlier of:
(1)  Notice of intended decision or
(2)  30 days following opening.

Question 30

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If LG reissues solicitation, how long do the sealed bids remain exempt from public records laws?

Answer 30

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Until notice:
(1)  Intended decision or 
(2)  Withdrawal of solicitation, 
BUT no longer than 12 months after initial notice of rejection.

Question 31

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What could change between now & the CCLG exam regarding trade secrets & public records?

Answer 31

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The confidential & exempt status of computer data, programs & their documents in the hands of LG.
Why? FS 815.04(3) is scheduled to sunset on 10/2/21.

Question 32

How much overhead is included in calculating the threshold for mandatory construction bidding?

Answer 32

$300k incl:
1) Overhead @ 20%
2) Labor
3) Materials.

Question 33

What is dollar threshold for at which must competitively award for Construction?

Answer 33

Over $300k*
* Includes labor, equip + materials + overhead @ 20%

Question 34

State the difference in dollar thresholds between public works [255.20] & CCNA [287.055]

Answer 34

Pub Works 255.20
$300k incl: 1) Ovrhd @ 20%, 2) Labor, 3) Materials.

CCNA 287.055
$325k for construction
$35k for study/design fee.

Question 35

When does 255.20 (construction of public works) require compliance with CCNA?

Answer 35

When awarded based on negotiations.

Question 36

What is dollar threshold for at which must competitively award for Electrical?

Answer 36

Over $75k

Question 37

What is the threshold dollar amount for a continuing contract under CCNA?

Answer 37

$4M for construction.
$500k for planning/study

Question 38

Who does CCNA apply to?

Answer 38

An instrumentality of LG. HFA, a county civic facilities authority;. a hospital taxing district; a multi-county airport authority; & a county housing authority.