Some Numbers, PROC Flashcards by BAA 423

What is due date of contractor invoice if LG rep must first approve?

25 business days from date invoice is stamped received.

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What is due date of contractor invoice if LG rep need not first approve?

20 BUSINESS days from date invoice stamped received.

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#s
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What kind of invoices get pre-approved or need approval?
-----------
Due date?
-----------
Int rate & when applied?

#s
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Construction.
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Pre-approved = 20 BUSINESS days.
Need approval = 25 BUSINESS days.
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2% upon due date.

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What is significance of LG’s receipt of overdue notice?

#s
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After 4 business days of delivering an overdue notice, if LG does not reject the invoice it is deemed undisputed.

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What is LG required to do if it disputes the invoice or the overdue notice?
———–
If Vendor acts in response, what is LG’s timeline?

w/i 20 business days of receipt, provide written rejection, specifying deficiency & stating action to rectify.
————
If Vendor submits corrected, 10 bus days to pay or reject.

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#s
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If LG sent contractor a written rejection of an invoice & contractor revises the invoice, what now must LG do?

#s
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Pay or notice rejection:
a) w/i 10 business days of receipt or
b) 1st business day after LG's next meeting.

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#s
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How long does a contractor have to pay its subs after receiving LG payment?

10 days.

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How long does subcontractor have to pay the sub-subcontractors after receiving contractor's payment?

7 days.

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What are penalties for LG’s late payment of its invoices?

CONST. NEW 2021 [used to be 1%,]
—
2% per month (more if agreed to in K) from due date [20 bus pre-app, 25 bus need app).
———–
NON-CONST.
1% per mo. 30 days aft due date of 45 days.

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What procedure must LG initiate if there is a payment dispute?

What’s the tight turn around?

• w/i 45 days proper invoice was received,
commence its established dispute resolution procedure.
• w/i 60 days proper invoice was received, have final decision.

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Re: construction
Threshold amt requiring LG to announce for pro services?

#s
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Exceeds $325k const, $35k study.
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~i thought $300k, construction?~
~look for keyword 'pro servs'~

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Re: planning or study activity
Threshold amt requiring LG to announce for pro services?

Exceeds $35k.

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What work is covered by 255.20?

#s
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Public Construct
Inc. bridges, roads, streets, hiways, RRs 
• 	May req qualf
• 	DQ if 10% behind
• 	Prequl by DOT

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#s
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What is dollar threshold for Construction?

Over $300k*
* Includes labor, equip + materials

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What is dollar threshold for Electrical?

Over $75k

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What is dollar threshold for Roads?

Over $250k

GET CLARIFICATION.
There are different thresholds for 255.20 & 287.055, so how can 255.20 require comply w/ 287.055?

#s
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255.20
Constr.   over $300k*   *Includes labor, equip + mats
Roads.    over $250k
Elect.      over $75k.

CCNA
Constr. over $325k
Study/Plan over $35k

What are 2 exemptions under 255.20?

County roads, FS 336
No req to comp award anything if $300k or less

#s
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What's the pre-requisite to Self Hire exception to new const of pub facilities, 255.20?

Pub mtg w/ 21 days notice
Hear from Ktor who wd have gotten the job
Consid econ dev, tax revs, wh/ ktor offers hlth ins.
Dets in best interest to use Staff

How much overhead paid on Self-Hire?

Get 20% admin

What are 3 performance mandates on a Self-Hire under 255.20?
———–
What does #3 require be included & what does it require LG to do? How frequently?

#s
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1)  Use lic ktor if over $300k
---
2)  Inspected just like private proj.
---
3)  Prep report of projects for Auditor General w/:
(a) estimated costs & 
(b)  actual costs.  
---
Review publicly EACH YEAR.

When are preferences prohibited under 255.20?

ANY State funding prohibits:
1) Local preference in construction
2) Wages, benes, source or amt of staffing pref in utility const.
———–
Remember - Fed has no retainage [& State has none under $200k]

What amt can set aside for optional MBE preference?

#s
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May set up to 10% aside
\+
Encourage 20% bond writing
Equal protection suit @ 30%

FS 255.20 threshold for when to competitively bid?

#s
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$300k constr.
$250k roads.
$75k elec.

#s ----------- LGs are encouraged to competitively bid what amount for MBEs?

#s ----------- $100k.

#s ----------- When must road contractor be qualified?

#s - ---------- 1. If over $250k 2. Ktor must be certified or qualified 3. To construct or improve bridges, roads, streets, highways, or railroads, and services incidental thereto.

#s ----------- When is road contractor not eligible to be qualified?

#s ----------- If behind by 10% at the time of advertising the work.

#s ----------- What 6 items are exempt from bidding?

``` i want Exempt from eng lit 300 b/c POE SuCs --- in an Emergency, SOS a COP ----------- 1. Change Orders 2. Emergency 3. Sole Source 4. Professional services 5. Under $300k per 255.20 6. If built into City/County Ordinance or Sp Dist resolution as permitted under 255.20. ```

``` #s ----------- For how long are sealed bids exempt from public records disclosure? ```

``` #s ----------- Earlier of: (1) Notice of intended decision or (2) 30 days following opening. ```

``` #s ----------- If LG reissues solicitation, how long do the sealed bids remain exempt from public records laws? ```

``` #s ----------- Until notice: (1) Intended decision or (2) Withdrawal of solicitation, BUT no longer than 12 months after initial notice of rejection. ```

``` #s ----------- What could change between now & the CCLG exam regarding trade secrets & public records? ```

#s ----------- The confidential & exempt status of computer data, programs & their documents in the hands of LG. Why? FS 815.04(3) is scheduled to sunset on 10/2/21.

255.20 [public works/roads] ----------- How much overhead is included in calculating the threshold for mandatory construction bidding?

255.20 [public works/roads] ----------- $300k incl: 1) Overhead @ 20% 2) Labor 3) Materials.

255.20 [public works/roads] ----------- What is dollar threshold for at which must competitively award for Construction?

255.20 [public works/roads] ----------- Over $300k* * Includes labor, equip + materials + overhead @ 20%

State the difference in dollar thresholds between public works [255.20] & CCNA [287.055]

Pub Works 255.20 $300k incl: 1) Ovrhd @ 20%, 2) Labor, 3) Materials. CCNA 287.055 $325k for construction $35k for study/design fee.

CCNA ----------- When does 255.20 (construction of public works) require compliance with CCNA?

CCNA ----------- When awarded based on negotiations.

255.20 [public works/roads] ----------- What is dollar threshold for at which must competitively award for Electrical?

255.20 [public works/roads] ----------- Over $75k

CONTINUING K ----------- What is the threshold dollar amount for a continuing contract under CCNA?

CONTINUING K ----------- $4M for construction. $500k for planning/study

CCNA ----------- Who does CCNA apply to?

CCNA ----------- An instrumentality of LG. HFA, a county civic facilities authority;. a hospital taxing district; a multi-county airport authority; & a county housing authority.

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Some Numbers, PROC Flashcards

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