Procurement #s Flashcards
1
Q
s
What is due date of contractor invoice if LG rep must first approve?
A
s
25 business days from date invoice is stamped received.
2
Q
#s ----------- What is due date of contractor invoice & When does Interest hit, %? --- CONSTRUCTION: LG need approve? LG need not first approve? --- NONCONSTRUCTION: General.
A
#s ----------- CONSTRUCTION: APP: 25 business days from date invoice stamped received. NO APP: 20 bus days. 2% on due date. ----------- NON-CONSTRUCTION: 45 calendar days 1% 30 days thereafter.
3
Q
#s ----------- State the due dates & interest under Prompt Payment Act for: Construction a) Invoice does not need approval. b) Invoice requires approval. Non-Construction.
A
#s ----------- CONSTRUCTION: a) No approval needed = 20 BUSINESS days. b) Approval needed = 25 BUSINESS days. c) 2% interest on due date. ----------- NON-CONSTRUCTION: a) 45 CALENDAR days. b) 30 days thereafter get 1% interest.
4
Q
s
What is significance of LG’s receipt of overdue notice?
A
s
how remember? O-W-E-D & L-A-T-E = 4 ltr words
———–
After 4 business days of delivering an overdue notice, if LG does not reject the invoice it is deemed undisputed.
5
Q
#s ----------- What is LG required to do if it disputes the invoice or the overdue notice?
A
#s ----------- w/i 20 days of receipt, provide written rejection, specifying deficiency & stating action to rectify.
6
Q
#s ----------- If LG sent contractor a written rejection of an invoice & contractor revises the invoice, what now must LG do?
A
#s ----------- r-e-v-i-s-e-d p-a-y ----------- Pay or notice rejection: a) w/i 10 business days of receipt or b) 1st business day after LG's next meeting.
7
Q
#s ----------- How long does a contractor have to pay its subs after receiving LG payment?
A
s
10 days.
8
Q
#s ----------- How long does subcontractor have to pay the sub-subcontractors after receiving contractor's payment?
A
s
7 days.
9
Q
s
What are penalties for late payment?
A
s
2% per month (more if agreed to in K).
NEW 2021 used to be 1%,
10
Q
s
What procedure must LG initiate if there is a payment dispute?
A
s
• w/i 45 days proper invoice was received,
commence its established dispute resolution procedure.
• w/i 60 days proper invoice was received, have final decision.
11
Q
#s ----------- Re: construction Threshold amt requiring LG to announce for pro services? ----------- BONUS - state the 5 thresholds.
A
Exceeds $325k const. $35k study
1) $20k
2) $35k
3) $65k
4) $195k
5) $325k
- ———–
* confirmed 287.017
12
Q
s
Re: planning or study activity
Threshold amt requiring LG to announce for pro services?
A
s
Exceeds $35k.
13
Q
s
What work is covered by 255.20?
A
#s ----------- Public Construct Inc. bridges, roads, streets, hiways, RRs • May req qualf • DQ if 10% behind • Prequl by DOT
14
Q
#s ----------- What is dollar threshold for Construction?
A
s
Over $300k*
* Includes labor, equip + materials
15
Q
#s ----------- What is dollar threshold for Electrical?
A
s
Over $75k
16
Q
#s ----------- What is dollar threshold for Roads?
A
s
Over $250k
17
Q
s
GET CLARIFICATION.
There are different thresholds for 255.20 & 287.055, so how can 255.20 require comply w/ 287.055?
A
#s ----------- 255.20 Constr. over $300k* *Includes labor, equip + mats Roads. over $250k Elect. over $75k.
CCNA
Constr. over $325k
Study/Plan over $35k
18
Q
s
What are 2 exemptions under 255.20?
A
s
- County roads, FS 336
- No req to comp award anything if $300k or less
19
Q
#s ----------- What's the pre-requisite to Self Hire exception to new const of pub facilities, 255.20?
A
s
- Pub mtg w/ 21 days notice
- Hear from Ktor who wd have gotten the job
- Consid econ dev, tax revs, wh/ ktor offers hlth ins.
- Dets in best interest to use Staff
20
Q
s
How much overhead paid on Self-Hire?
A
s
Get 20% admin
21
Q
s
What are 3 performance mandates on a Self-Hire?
A
#s ----------- Use lic ktor if over $300k Inspected just like private proj. Submit report to Auditor Gen & make public.
22
Q
s
When are preferences prohibited under 255.20?
A
#s ----------- 50% State funding prohibits: 1) Local preference in construction 2) Wages, benes, source or amt of staffing pref in utility const.
23
Q
s
What amt can set aside for optional MBE preference?
A
#s ----------- May set up to 10% aside \+ Encourage 20% bond writing Equal protection suit @ 30%
24
Q
s
Threshold for when to competitively bid?
A
#s ----------- $300k constr. $250k roads. $75k elec. ----------- ~confirmed. not just optional prequal but MUST competitively bid.
25
#s
-----------
LGs are encouraged to competitively bid what amount for MBEs?
#s
-----------
$100k.
26
#s
-----------
When must road contractor be qualified?
#s
- ----------
1. If over $250k
2. Ktor must be certified or qualified
3. To construct or improve bridges, roads, streets, highways, or railroads, and services incidental thereto.
27
#s
-----------
When is road contractor not eligible to be qualified?
#s
-----------
If behind by 10% at the time of advertising the work.
28
#s
-----------
What 6 items are exempt from bidding?
```
#s
-----------
i want Exempt b/c POE SuCS
-----------
1. Professional services
2. If built into City/County Ordinance or Sp Dist resolution as permitted under 255.20.
3. Emergency
4. Sole Source
5. Change Orders
6. Under $300k per 255.20
```
29
```
#s
-----------
For how long are sealed bids exempt from public records disclosure?
```
```
#s
-----------
Earlier of:
(1) Notice of intended decision or
(2) 30 days following opening.
```
30
```
#s
-----------
If LG reissues solicitation, how long do the sealed bids remain exempt from public records laws?
```
```
#s
-----------
Until notice:
(1) Intended decision or
(2) Withdrawal of solicitation,
BUT no longer than 12 months after initial notice of rejection.
```
31
```
#s
-----------
What is no longer sunsetting before the CCLG exam?
```
#s
-----------
The confidential & exempt status of computer data, programs & their documents in the hands of LG.
Why? FS 815.04(3) was scheduled to sunset on 10/2/21.
32
255.20 [public works/roads]
-----------
How much overhead is included in calculating the threshold for mandatory construction bidding?
255.20 [public works/roads]
-----------
$300k incl:
1) Overhead @ 20%
2) Labor
3) Materials.
33
255.20 [public works/roads]
-----------
What is dollar threshold for at which must competitively award for Construction?
255.20 [public works/roads]
-----------
Over $300k*
* Includes labor, equip + materials + overhead @ 20%
34
THRESHOLDS
-----------
State the difference in dollar thresholds between public works [255.20] & CCNA [287.055]
```
Pub Works 255.20
$300k incl: 1) Ovrhd @ 20%, 2) Labor, 3) Materials.
$250k roads
$75k elec
-----------
CCNA 287.055
$325k for construction
$35k for study/design fee.
AND
$4M for continuing const.
$500k for continuing study
```
35
CCNA
-----------
When does 255.20 (construction of public works) require compliance with CCNA?
CCNA
-----------
When awarded based on negotiations.
36
255.20 [public works/roads]
-----------
What is dollar threshold for at which must competitively award for Electrical?
255.20 [public works/roads]
-----------
Over $75k
37
CONTINUING K
-----------
What is the threshold dollar amount for a continuing contract under CCNA?
CONTINUING K
-----------
$4M for construction.
$500k for planning/study
38
CCNA
-----------
Who does CCNA apply to?
CCNA
-----------
An instrumentality of LG. HFA, a county civic facilities authority;. a hospital taxing district; a multi-county airport authority; & a county housing authority.
