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Retail Service Specialists NWAE STUDY MATERIAL > Security > Flashcards

Security Flashcards

1
Q

There is how many groupings assigned to the ship store?

A

Two/ Group III and Group IV

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2
Q

What spaces consist of bulk storerooms, backup storerooms and sales outlets?

A

Group III

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3
Q

What outlets include retail stores, coffee bars, vending machines, and phone card machines?

A

Sales Outlets

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4
Q

What will be used to secure all retail stores and storerooms?

A

Keyless Combo Padlocks

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5
Q

Combinations to keyless combo padlocks will be changed how often?

A

Every Six months, Upon Relief of the sales Officer and/or the responsible custodian

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6
Q

Who has the option to use commercial high security key padlocks in place of combo padlocks?

A

Sales Officer

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7
Q

High Security Key padlocks will be changed how often?

A

Whenever the Sales Officer deems that proper key control procedures have been compromised.

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8
Q

In addition to a padlock, what will be installed on all doors leading into Group III Spaces?

A

Dead Bolt Door Lock

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9
Q

Hinge pins that are exposed should be what to preclude removal?

A

Tack Welded

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10
Q

When more than one operator is responsible for a retail outlet or bulk storeroom, the working key for the deadbolt/ high security padlock will be kept in the custody of whom?

A

Sales Officer or Designated individual

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11
Q

Who will have the combo to the padlock?

A

The Operators

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12
Q

If a high security key padlock is used in place of a combination lock the key to the padlock will be maintained by whom?

A

The Custodian operating the day shift

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13
Q

After Working hours, the working key to the deadbolt/ high security lock will be placed where?

A

In the Sales Officers Safe

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14
Q

When a retail outlet is open on weekends, holidays or other than normal working hours, the working key to the deadbolt/ high security lock will be maintained by whom?

A

Duty Supply Officer

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15
Q

When not operating with navy cash, Security of the vending machines will be in accordance with guidance provided by whom?

A

TYCOM

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16
Q

In the absence of the responsible sales outlet operator or bulk storeroom custodian, emergency entry into Group III spaces may be made by what personal?

A

Sales Officer

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17
Q

Emergency entry will be made in the presence of how many witnesses, one of whom should be a commissioned officer?

A

TWO

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18
Q

When the urgency of the emergency dictates and when both the responsible custodian and the sales officer are absent who may authorize entry into the space?

A

Command Duty Officer (CDO)

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19
Q

What spaces consist of service activities?

A

Group IV

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20
Q

If a retail items intended for cash sale are stored in a service activity, the space will be considered what group?

A

Group III

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21
Q

The original key to Group IV spaces will be in possession of whom during working hours?

A

Person in charge of the space

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22
Q

After working hours the key to Group IV space will be turned over to whom to be placed in a general key locker in the supply office?

A

Duty Supply Officer

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23
Q

Duplicate Keys to Group IV spaces will be kept in a special duplicate key locker in what personal safe?

A

Supply Office, or in the Supply Officer’s Safe

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24
Q

If a lockset is used, the original master key (which passes all locks for group IV) will be retained in the custody of whom?

A

Sales Officer

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25
Q

The duplicate Master key will be kept where?

A

Special Duplicate Key locker in the Supply Office, or maintained in the supply officer safe.

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26
Q

This is used to alert the sales officer of possible unauthorized entry into sales outlets and bulk storerooms is recommended for all stores?

A

Car Seals

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27
Q

T/F You should request assistance from the local NCIS for losses in excess of 3,000.00?

A

True

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28
Q

This term applies to any theft of funds or merchandise or manipulation of records by an accountable officer or responsible individual in the ships store operation.

A

Fraud

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29
Q

Fraud or suspected fraud should be immediately reported to whom?

A

CO

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30
Q

What document provides procedures to be followed for losses of cash?

A

DOD Financial Management Regulation, CH 6

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31
Q

Before a new user can gain access to ROM, appropriate user’s ID must be inputted by whom?

A

Sales Officer

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32
Q

The Rom Operator Security Listing will be placed in what file?

A

AO file

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33
Q

What personal will review the Rom Operator Security Listing? And how often? To ensure that Rom System Security is intact.

A

Sales Officer/Monthly

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34
Q

ROM II is what type of system?

A

Unclassified

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35
Q

How long is a ROM II password?

A

7 Digits

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36
Q

Who is responsible for the security of Supply Spaces?

A

Supply Officer (SUPPO)

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37
Q

Person responsible for maintaining security within a space?

A

Responsible custodian

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38
Q

Publication that describes the security requirements?

A

NAVSUP P-487

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39
Q

Who is the only person authorized to grant permission for unauthorized personnel to enter supply department spaces?

A

Supply Officer

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40
Q

What is used to identify the holder of each key to supply spaces?

A

Key Log

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41
Q

The keys to the Supply Office are issued at the discretion of what individual?

A

SUPPO

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42
Q

After working hours, who is responsible for making sure the supply office is secured?

A

Duty Supply Officer

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43
Q

Group I Security is made up of what type of spaces?

A

General Stores spaces

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44
Q

What rating is responsible for Group II spaces?

A

CS’s

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45
Q

What are the 2 security groupings assigned to the ship’s store division (S-3)?

A

Group III and Group IV

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46
Q

Spaces with Ship’s Store merchandise should be classified as what security grouping?

A

Group III

47
Q

Examples of group 3 spaces?

A

a. Ships store
b. Vending machines
c. Bulk storeroom
d. Coffee Bars
e. Phone Card Machines

48
Q

What 2 things are required to secure a Group III space?

A

a. Keyless combination padlock

b. Dead bolt lock

49
Q

Where does the combination to the keyless padlocks go?

A

In a sealed opaque envelope

50
Q

What 3 things are required to go in the sealed envelope?

A

a. Paper with combo on it (wrapped in carbon paper)
b. Changing instructions
c. “Setting in key”

51
Q

Who signs the sealed envelope?

A

Custodian and Sales officer (in that order)

52
Q

Final location of the sealed envelope?

A

Sales officer’s safe

53
Q

Combinations to keyless combo locks will be changed how often?

A

Every 6 months and/or upon relief of Sales Officer or Responsible Custodian

54
Q

What may be used to secure a group III space instead of a combination lock?

A

High Security Key Padlock

55
Q

Ships will comply with what written guidance on key control procedures?

A

TYCOM

56
Q

Where does the duplicate key to a High Security key-type padlock go?

A

In Sales officer’s safe sealed in envelope

57
Q

What is the action of the Sales Officer if it is discovered that proper key control procedures to the High Security Padlock has been compromised?

A

Change the High Security Padlock

58
Q

When installing hasps on doors leading to Group III spaces, what items do you use to secure the hasps on the door?

A

Tamper proof Bolts

59
Q

What action should be taken for exposed hinge pins on hasps installed on doors leading to Group III spaces?

A

Tack-weld the pins to prevent removal

60
Q

If a high security padlock is used in place of a combo lock, the key will be maintained by who?

A

Custodian operating that day/shift.

61
Q

When more than one operator is responsible for a retail outlet or bulk store room, the working key for the dead bolt will be kept by who?

A

Sales officer or designated individual other than operators

62
Q

What additional security is mandatory when using multiple operators in a group III space?

A

Numbered car seal

63
Q

Who is responsible for maintaining the car seal log?

A

Sales officer or a designated assistant

64
Q

What must you do before breaking an installed car seal?

A

Check the number to ensure that it is the same as the number recorded upon installation.

65
Q

First thing to inspect upon opening the ships store?

A

Evidence of unauthorized entry or irregularities

66
Q

What additional security measures should the custodian of the Bulk storeroom take when the contents of the storeroom are visible from outside?

A

a. Keep all high cost, small cube items out of sight or break them out to the store,
b. Make sure adjacent P-ways are well lit,
c. Make sure security watches check the bulk storeroom

67
Q

Merchandise exceeding what retail value should NOT be left in the display window of the retail store after normal working hours?

A

$50.00

68
Q

The inside perimeter of the removable sales window to the retail store is secured by using what type of securing devices?

A

Key Locks

69
Q

After normal working hours, what happens to the working keys to a Group III space?

A

Placed in the sales officer’s safe OR turned over to the SDO for safe keeping

70
Q

A Group III space should not be entered after normal working hours without obtaining permission from who?

A

Sales Officer

71
Q

What will be used to secure the outside of vending machines?

A

Keyless combination padlocks or high security key padlocks

72
Q

When locked money boxes are installed in the vending machines, what two sets of keys are provided?

A

a. One to lock the money box inside the vending machine

b. One for the money box itself

73
Q

What will be used to secure money boxes inside the vending machines?

A

Keyless or Key-type lock

74
Q

Who holds the key to lock the money box inside the vending machine?

A

Vending operator

75
Q

Who holds the key to the money box itself?

A

Sales officer or CCA

76
Q

What security measure are the duplicate keys to the money boxes in the vending machines controlled?

A

They are sealed in an envelope and kept in the sales officer’s safe

77
Q

When dollar bill acceptors are installed in the vending machines, the acceptor will be secured how?

A

With a hasp and lock

78
Q

Who has custody of the key to this lock?

A

CCA

79
Q

What device is required for amusement/phone card machines for security?

A

Metal restraining device

80
Q

What type of lock will be used to secure amusement/Phone Card Machine?

A

High Security Combo or key padlock

81
Q

What part of the machine will this device be placed?

A

The front of the coin box

82
Q

Before unauthorized personnel can be allowed into supply department spaces, final approval must be granted by whom?

A

Supply Officer

83
Q

Emergency entry procedures are included in the supply department instructions and should be posted outside what space?

A

Group III spaces

84
Q

In the absence of the responsible custodian, emergency entry into a Group III space may be made by whom?

A

Sales officer

85
Q

Who must always be present with the sales officer during the emergency entry?

A

Two witnesses, one being a commissioned officer

86
Q

How long must the witness be present?

A

Until the space is secured

87
Q

How should the Sales officer secure a group III space after he has entered it and is ready to secure the space?

A

Replace the lock and attach a numbered car seal

88
Q

Upon return, the responsible custodian will remove the car seal in the presence of whom?

A

Sales officer

89
Q

What action is required by the responsible custodian upon return after an emergency entry has taken place?

A

Change the combo on the lock.

90
Q

Who may conduct an inventory of the space after an emergency entry has taken place?

A

Responsible custodian

91
Q

Should an inventory take place after an emergency entry has occurred, this will take place before or after the combo has been changed?

A

Before

92
Q

When the urgency of the emergency dictates and when both the responsible custodian and the sales officer are absent, who may authorize entry to the space?

A

Command Duty Officer

93
Q

What are 2 examples of Group IV Spaces?

A

a. Barbershop

b. Laundry

94
Q

How do you secure a Group IV space?

A

Key type padlock

95
Q

When will a Group IV space be considered a Group III space?

A

If retail items intended for cash sale are stored in a service activity

96
Q

In Group IV spaces, the original key will be in the possession of whom during normal working hours?

A

Person in charge of space

97
Q

What happens to the keys after normal working hours?

A

They are turned over to the SDO and placed in the general key locker in the supply office

98
Q

Duplicate keys to group IV spaces are kept where?

A

In a special duplicate key locker in the supply office or in SUPPO’s safe

99
Q

If a lockset is used, who keeps the original master key to Group IV spaces?

A

Sales officer

100
Q

The duplicate master key will be kept where?

A

In a special duplicate key locker in the supply office or in SUPPO’s safe

101
Q

In the event of a break-in to a Group III space, what steps will be taken?

A

a. Secure the space, and place a numbered car seal
b. Report incident to CO,
c. Conduct inventory to determine dollar value loss

102
Q

If the CO’s examination indicates culpability, who will be relieved?

A

Accountable Officer or his agent

103
Q

For losses exceeding $3,000-, the CO will request assistance from whom?

A

NCIS

104
Q

The CO will report findings and action of fraud/theft taken by letter to whom?

A

TYCOM

105
Q

Any theft of funds or merchandise or manipulation of records by an accounting officer or responsible custodian is known by what term?

A

Fraud

106
Q

Fraud or suspected fraud in ships store operations, regardless of money value will be reported to whom?

A

CO

107
Q

What actions must be taken during the informal examination of fraud in the ship’s store operation?

A

a. Secure the space and place a numbered car seal
b. Secure all ROM Back-up media and cease ROM transactions
c. Inventory and close out entire store operation
d. Determine dollar value loss

108
Q

What chapter of the DOD Financial Management Regulation provides procedures to be followed for losses of cash?

A

Chapter 6

109
Q

The ROM system is included under what security classification?

A

Unclassified

110
Q

Before you are granted access to the ROM system, who must issue you a user ID and password?

A

Ship’s Store Officer

111
Q

The user ID must contain what information?

A

Last name

112
Q

When signing onto ROM, your password must be how many digits?

A

7

113
Q

The sales officer will review the ROM access list at what interval?

A

Monthly

Retail Service Specialists NWAE STUDY MATERIAL (21 decks)

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