Receipt & Inspections (P-487)

Question 1

The receiving personnel must do what three things to the receiving document?

Answer 1

-Circle, Sign, Date

Question 2

If material is received without the issuing ships expenditure document, the receiving ship will immediately contact the issuing ship to request what two things?

Answer 2

-Merchandise Quantity & Cost Price

Question 3

Rom requires what number to process the receipt?

Answer 3

-Expenditure Number

Question 4

If no expenditure number is provided by the issuing ship, the receiving ship will use what number in its place?

Answer 4

-Requisition Number

Question 5

Who is responsible for the receipt, identification and inspection of all incoming stock?

Answer 5

-Sales Officer

Question 6

What receipt documents will be used for requisitions to OSO?

Answer 6

-DD form 1348-1A/ DD form 1149

Question 7

If material arrives without a shipping invoice, the ship may use what document to receive the items?

Answer 7

-Receipt Document

Question 8

Who will ensure that responsible personnel are posted in suitable locations to safeguard the stock until it is secured in a located space?

Answer 8

-Sales Officer

Question 9

Receipts will be made by what count or quantity based on shipping invoice?

Answer 9

-Case count

Question 10

Who will inspect the quantity and quality of all material received from commercial vendors?

Answer 10

-Receipt Inspector

Question 11

If the quality or quantity of the material is not satisfactory who should immediately notified?

Answer 11

-Vendor

Question 12

What will not allow the ship to receive from a commercial vendor more than what was ordered?

Answer 12

-ROM

Question 13

Replacement, repair or correction will be at the vendor’s expense provided the vendor is advised how many days from date of delivery?

Answer 13

-90 days / 180 overseas

Question 14

What automatically assigns a receiving number and posts partial receipts entered in the Rom Receipts function to the Journal of Receipts?

Answer 14

-Rom

Question 15

Whose copy is the accountable document for receipt?

Answer 15

-Receipt Inspector

Question 16

All receipts must be received where?

Answer 16

-Bulk Storeroom

Question 17

The bulk storeroom custodian will receive all material by what not case count?

Answer 17

-Quantity

Question 18

Receipt documents will be separated into what to groups?

Answer 18

-Receipt from purchase/ Receipt from OSO

Question 19

What occurs when the quantity physically received exceeds the quantity stated on the receipt document regardless of the quantity on the original requisition?

Answer 19

-Overages

Question 20

Each receipt recorded on the B01/B05 Report will be assigned a receiving number from a continuous series of numbers beginning each accounting period with what number?

Answer 20

-One (1)

Question 21

If there are no receipts during a month, what report must be provided to DFAS for that month?

Answer 21

-Negative letter report

Question 22

Receipt documents will be mailed no later than how many calendar days after the end of the month?

Answer 22

-Seven

Question 23

What lists all unmatched expenditures payments and OSO summaries that have not matched with the corresponding receipt document?

Answer 23

-Unmatched Expenditure Listing

Question 24

Unmatched Expenditures will be sent to DFAS within how many days after receipt?

Answer 24

-30 Days

Question 25

Under the provisions of what federal agencies are required to pay interest penalties for late payment of a proper dealers invoice?

Answer 25

-Prompt Payment Act (Public Law 97-177)

Question 26

When a dealer’s bill is received from a foreign vendor, it will be paid by whom?

Answer 26

-Ships Disbursing Officer (unless payment by another official is required)

Question 27

What is the key data element in documenting ship store transactions?

Answer 27

-Stock Record Card

Question 28

For most purchases payment is due within how many days of the date of acceptance of material/services of receipt of invoice?

Answer 28

-30 days

Question 29

Under Fast Pay Procedures who will contact the vendor if a copy of the dealer’s bill has not been received by the time material is received on board?

Answer 29

-Sales Officer