Receipt & Inspections (P-487) Flashcards
The receiving personnel must do what three things to the receiving document?
-Circle, Sign, Date
If material is received without the issuing ships expenditure document, the receiving ship will immediately contact the issuing ship to request what two things?
-Merchandise Quantity & Cost Price
Rom requires what number to process the receipt?
-Expenditure Number
If no expenditure number is provided by the issuing ship, the receiving ship will use what number in its place?
-Requisition Number
Who is responsible for the receipt, identification and inspection of all incoming stock?
-Sales Officer
What receipt documents will be used for requisitions to OSO?
-DD form 1348-1A/ DD form 1149
If material arrives without a shipping invoice, the ship may use what document to receive the items?
-Receipt Document
Who will ensure that responsible personnel are posted in suitable locations to safeguard the stock until it is secured in a located space?
-Sales Officer
Receipts will be made by what count or quantity based on shipping invoice?
-Case count
Who will inspect the quantity and quality of all material received from commercial vendors?
-Receipt Inspector
If the quality or quantity of the material is not satisfactory who should immediately notified?
-Vendor
What will not allow the ship to receive from a commercial vendor more than what was ordered?
-ROM
Replacement, repair or correction will be at the vendor’s expense provided the vendor is advised how many days from date of delivery?
-90 days / 180 overseas
What automatically assigns a receiving number and posts partial receipts entered in the Rom Receipts function to the Journal of Receipts?
-Rom
Whose copy is the accountable document for receipt?
-Receipt Inspector
All receipts must be received where?
-Bulk Storeroom
The bulk storeroom custodian will receive all material by what not case count?
-Quantity
Receipt documents will be separated into what to groups?
-Receipt from purchase/ Receipt from OSO
What occurs when the quantity physically received exceeds the quantity stated on the receipt document regardless of the quantity on the original requisition?
-Overages
Each receipt recorded on the B01/B05 Report will be assigned a receiving number from a continuous series of numbers beginning each accounting period with what number?
-One (1)
If there are no receipts during a month, what report must be provided to DFAS for that month?
-Negative letter report
Receipt documents will be mailed no later than how many calendar days after the end of the month?
-Seven
What lists all unmatched expenditures payments and OSO summaries that have not matched with the corresponding receipt document?
-Unmatched Expenditure Listing
Unmatched Expenditures will be sent to DFAS within how many days after receipt?
-30 Days
Under the provisions of what federal agencies are required to pay interest penalties for late payment of a proper dealers invoice?
-Prompt Payment Act (Public Law 97-177)
When a dealer’s bill is received from a foreign vendor, it will be paid by whom?
-Ships Disbursing Officer (unless payment by another official is required)
What is the key data element in documenting ship store transactions?
-Stock Record Card
For most purchases payment is due within how many days of the date of acceptance of material/services of receipt of invoice?
-30 days
Under Fast Pay Procedures who will contact the vendor if a copy of the dealer’s bill has not been received by the time material is received on board?
-Sales Officer
