Navy Cash

Question 1

On ships that are properly equipped to handle electronic transactions, a customer can purchase merchandise by using what type of payment?

Answer 1

Navy Cash

Question 2

The Navy Cash Card has what two things on it that can be used to purchase items electronically?

Answer 2

A chip and magnetic strip

Question 3

What feature on the Navy Cash card can be used to purchase items both on and off the ship?

Answer 3

The magnetic strip

Question 4

The chip on a navy cash card allows for what procedure to occur?

Answer 4

It allows a dollar value to be loaded onto the card

Question 5

What device on a navy cash ship reads the navy cash card and reduces the dollar amount on the chip by the amount of the purchases?

Answer 5

K22 Device

Question 6

The K22 requires the use of what for security?

Answer 6

A PIN number

Question 7

Navy Cash card sales are authorized when the K22 is operated in conjunction with the cash register, and certified by whom?

Answer 7

NEXCOM, TYCOM, and the DISBO

Question 8

Detailed procedures dealing with the use of the K22 Card Reader Terminal connected to the cash register can be found in what publication?

Answer 8

NAVSUP P-727, CH 7

Question 9

All completed transactions are forwarded automatically to what location once the transaction is finalized?

Answer 9

To the Disbursing Office through the Navy Cash server

Question 10

When the Navy Cash system is down, the K22 device can still be used to make ship’s store transactions. How will the funds be deposited?

Answer 10

The sales officer will deliver the K22 to the DISBO

Question 11

Who will upload the ship’s store sales transactions onto the Navy Cash server when the Navy Cash system is back online?

Answer 11

The DISBO

Question 12

The Sales officer is responsible and accountable to whom for official electronic funds?

Answer 12

The Navy Department

Question 13

Vending machines for Navy Cash ships use what device for Navy Cash transactions?

Answer 13

A Navy Cash Card Accepting Device (CAD)

Question 14

Who is responsible for all Navy Cash transactions from the retail outlets and reporting it with the DISBO?

Answer 14

Sales officer

Question 15

Who provides guidance in the supply department instructions for Navy Cash?

Answer 15

SUPPO

Question 16

What must first be established in the Navy Cash application for each ship’s store operator?

Answer 16

Navy Cash Operator ID

Question 17

When configuring the K22 that will be attached to the ROM II cash register, “Enforce User Logon” must be set to what?

Answer 17

Do Not Force Logon

Question 18

When the K22 is in the “Off-line” mode, how many transactions can it hold?

Answer 18

Appx 1100

Question 19

When the CAD is in the “off-line” mode, how many transactions can it hold?

Answer 19

Appx 690

Question 20

What happens when the CAD device reaches its limit?

Answer 20

The vending machines will not operate

Question 21

What device will be used for Navy Cash transactions for hangar sales?

Answer 21

K22 in off-line mode

Question 22

At the end of the day after the hangar bay sale, the sales officer will take the K22 to what location to upload sales?

Answer 22

To the Navy Cash “download box” or serial ports

Question 23

Once the K22 is uploaded the sales officer can view the Navy Cash sales by printing out what report?

Answer 23

Merchant Sales Summary Report

Question 24

Where can you find this report?

Answer 24

Under the “View Reports” link in the Navy Cash application

Question 25

For Non-EPOS outlets, the total from what 2 reports must be balanced against one another?

Answer 25

a. Navy Cash Merchant Sales Summary Report | b. Meter Reading / Cash Totalizer

Question 26

If the two reports do not match, the sales officer can generate what report for investigation?

Answer 26

A more detailed Merchant Sales by Operator (MSO) Detailed Report for the period in question

Question 27

The process by which you are depositing your funds/collections is known as what?

Answer 27

End of Day

Question 28

Who will determine when the ROM II and Navy Cash systems will be closed out each day to complete the EOD process and reporting?

Answer 28

Sales officer and DISBO

Question 29

Who does an EOD till export from the cash register to a floppy diskette?

Answer 29

Ship’s store operator

Question 30

What report is printed from the Navy Cash terminal in the disbursing office and is used to compare the POS register amount at the end of the day?

Answer 30

Ship’s Store End of Day summary report

Question 31

Who is responsible for comparing the ROM II Till Reconciliation report with the Navy Cash EOD Merchant summary report?

Answer 31

Sales officer

Question 32

Once verification has been made, the sales total will be entered where?

Answer 32

ROM II in the back office computer

Question 33

Who is responsible for entering all Navy Cash transactions into the ROM II back office using the Navy Cash Merchant summary report?

Answer 33

Sales officer or designated assistant

Question 34

The sales officer will ensure that the Navy Cash EOD Merchant summary report is compared to what from the vending machines?

Answer 34

Vending machine cash totalizer’s / meter readings.

Question 35

The Sales officer will read and verify meter readings as per whose direction?

Answer 35

TYCOM

Question 36

The sales officer will compare the ROM II E-Cash receipts EOD report with the Navy Cash Merchant Sales Summary Report printed from where?

Answer 36

Navy Cash workstation in the sales office or disbursing office.

Question 37

How is the Merchant Sales Summary Report generated?

Answer 37

By entering the correct start and end dates in the “View Reports” link in the Navy Cash Application.

Question 38

The sales officer will compare the Navy Cash monthly Merchant and End of Month shore summary reports with the ROM II reports prior to preparing what?

Answer 38

Monthly Cash Sales Invoice Memorandum (DD1149)

Question 39

In Navy Cash, all dates and times are reported and recorded in what time zone?

Answer 39

GMT (Greenwich Mean Time)

Question 40

The Sales officer is responsible for comparing the Navy Cash Daily Transaction Detailed Reports from shore with what to verify accuracy?

Answer 40

ROM II daily transaction reports

Question 41

All reports must be signed by whom?

Answer 41

Sales officer

Question 42

Where are the EOD reports filed after they are signed?

Answer 42

C02/C03/C04 (RK) file

Question 43

If a difference occurs between the total receipts listed on the ROM II report and the Merchant Sales Summary Report printed form the Navy Cash application, the Sales Officer will do what 3 things?

Answer 43

a. Print out the ROM II daily transaction report from the back office b. Print out the ROM II over/short report c. Generate the more detailed Merchant Sales by Operator (MSO) Detailed Report for the period of question then compare it with the ROM II e-cash daily transaction report to find discrepancies.

Question 44

What report provides an automated tool to assist in investigating and resolving any differences between the ROM II and Navy Cash Daily Transaction Reports?

Answer 44

ROM II- Navy Cash Comparison Report

Question 45

For help resolving differences, the Sales Officer or DISBO can request assistance from whom?

Answer 45

The Customer Service Center

Question 46

If unable to resolve a difference, a letter/report signed by whom will be filed in the C02/C03/C04(RK) file?

Answer 46

Sales Officer and Disbursing Officer

Question 47

At what time will the Sales Officer and DISBO coordinate specific start and end dates when Sales and Navy Cash activities will be closed out?

Answer 47

Prior to initiating an EOM inventory and closeout each month

Question 48

SF 121 (Disbursing Officer’s Statement of Accountability) must be submitted at what time?

Answer 48

At the end of each month

Question 49

(T/F) The EOM closing dates have to be the same for all vending machines.

Answer 49

False, each vending machine can have different EOM closing date

Question 50

Prior to doing an EOM closeout, the Sales Officer will log onto the Navy Cash application and click on what link?

Answer 50

“Vending and Ship’s Store” link

Question 51

What must be done before the actual end of month can be performed?

Answer 51

All merchants, including both vending and ship’s store must be closed out.

Question 52

What is the first step (phase 1) for closing out each month or period?

Answer 52

Close out all vending machines

Question 53

What template will be used when activating the CAD EOM function?

Answer 53

The “Merchant Card” CAD template

Question 54

Ship’s store personnel will use what to help with diagnostics on the CAD device?

Answer 54

CAD buttons

Question 55

Ship’s store personnel will use what side of the template to check the number of transactions and verify the terminal ID and current software?

Answer 55

The “No Card” side

Question 56

Ship’s store personnel will use what side of the template when activating the CAD EOM function?

Answer 56

The “Merchant” side

Question 57

What is the second step (phase 2) for closing out each month or period?

Answer 57

Close out all Vending and Ship’s Store Merchants (Parents)

Question 58

What report provides the total Navy Cash sales receipts and transaction counts for each merchant?

Answer 58

Merchant Sales Summary Report

Question 59

The Merchant Sales Summary Report will be compared with what?

Answer 59

ROM II EOM report

Question 60

The sales officer will compare the two reports prior to preparing what memorandum?

Answer 60

Monthly cash sales invoice memorandum

Question 61

If there is a difference between the figures reported by the ship in the EOM spreadsheet and the figures reported by Treasury Agent, the Sales officer will do what 5 things to determine the cause of the discrepancies?

Answer 61

a. Verify that the monthly Navy Cash receipts were posted in the ROM II back office computer correctly for each outlet. b. Print out the ROM II Over/Short report from the back office c. Generate the MSO Detail Report for the period in question. d. Compare the ROM II Over/Short report with the Merchant Sales summary Report for the month e. The Sales Officer or DISBO will work with the Treasury agent to investigate and resolve any differences

Question 62

If unable to resolve the difference, a letter signed by the Sales Officer and DISBO will be filed where?

Answer 62

C02/C03/C04 (RK) file

Question 63

PMS information for Navy Cash is available from whom?

Answer 63

3-M Coordinator

Question 64

Which Maintenance Index Page (MIP) number applies to Navy Cash?

Answer 64

6541/080-14

Question 65

Proper cleaning of the card readers can have what affect?

Answer 65

Significantly reduce the incidence of card readers failing to read the Navy Cash card.