Resource management Flashcards
Resource management
-Plan resource management (Planning)
-Estimate activity resources (Planning)
-Acquire resources (Executing)
-Develop team (Executing)
-Manage team (Executing)
-Control resources (Monitoring & Controlling)
-Plan resource management (Planning) 1st
Establishes
-Project roles and responsibilities
-Project organization charts
-Staffing management plan
Output:
Resources management plan
-Guidance on how project resources should be defined, staffed, managed and eventually released
-Plan resource management (Planning) 1st
Organization charts
- Hierarchical type
Show positions and relationships in a graphical , top down format
Organizational breakdown structure (OBS) ( Show 權力By 部門)
Resource breakdown structure (RBS) (Breakdown work by type of resource)
- Matrix based charts
Who is responsible form what in project
Responsibility assignment matrix (RAM)
RACI matrix
- Text oriented formats ( responsibilities in details description )
Plan resource management (Planning) 1st
Resources management plan
- Roles and responsibilities
Role有咩人需要 / Authority / responsibility 邊個人負責做咩野 / competency 有咩特別SKILL 需要 - Project organization charts
- Staffing management plan
- D team member可以點樣得返黎, 要用幾耐時間
- Plan for staff acquisition
- Resource calendars ( who will be available, count off date)
- Compliance ( 睇regulation)
- Training needs
Estimate activity resources (Planning) 2nd
- Estimating quantity of material, HR, equipment, supplier required to perform each activities
-Develop plan as to what type of resources will be used
Acquire resources (Executing) 3rd
-Confirming human resource availability and obtaining the team
Input:
Resources management plan
Enterprise environmental factors
Organizational process assets
- Pre-assignment ( selecting team members in advance)
- Negotiation ( 問functional manager 借人)
- Acquisition ( outsource, subcontract )
- Virtual teams
Output:
Project team assignments - ( Documentation of team assignment records the team member and their roles and responsibilities for the project) Project team directory 係其中一份DOC
Develop team (Executing) 4th
-Improve team work in the project
Develop team (Executing) 4th
Tuckman Ladder
- Forming - People bought together
- storming - Disagreement arise
- norming - Building good working relationship
- performing - Teams become efficient and works together
- adjourning - Team is disbanded 解散
Develop team (Executing) 4th
Ground rules
- Define the project rules
Develop team (Executing) 4th
Colocation (Tight matrix)
-all project team member in the same physical location to enhance their ability
War room
Manage team (Executing) 5th
-Tracking team member performance
Day to day management of people
-Providing feedback
-Resolving issues
-Managing team changes to optimize project performance
Output:
Project team assignments documents update
Manage team (Executing) 5th
Powers of the PM
- Formal (你要聽我講)
- Reward
- Penalty
- Expert ( project management expert)
- Reference
Manage team (Executing) 5th
Techniques for conflict resolution
- Withdraw/Avoid (遲D先搞)
- Smooth/Accommodate (只傾agree 左既野, disagree 無打算傾)
- Compromise/ Reconcile (大家各退一步, loss loss)
- Force/Direct (跟我意思去做)
- Collaborate/Problem solve (尋求多人意見, 得到一個共識)
Manage team (Executing) 5th
Motivation theory
- Mc Gregor’s theory of X and Y
Theory X 要close management
Theory Y , assign tasks, seek responsibility - Maslow’s Hierarchy of need
俾得多$未必有動力
highest motivation is to contribute and use their skills (Self actualization) - Herzberg’s theory
Hygiene factors - 有就夠喇, ( work condition, salary, personal life)
Motivating agents - 愈多愈好看( career path, 認同)
-Control resources (Monitoring & Controlling) 6th
-Ensure that resources are allocated for the project are available as planned
Input:
Physical resource assignments
(expected resource utilization along with details, etc amount, type, location)
Output:
Update resource management plan
Schedule baseline
Cost baseline
Manage team (Executing) 5th
Leadership style
- Directive
For predictive approach - Laissez-faire
hands off approach , allows team to make their own decision & set their own goals - Servant
Agile teams
Burndown chart
-Reflect the team’s progress towards their goals and objective
-Track their progress
-Agile/Hybrid
Activity Attributies
-project document containing the resource requirements for a particular activity
-Useful in learning where work is being performed and the type of effort involved in completing the work
Project team assignments documents
Lists the team members and their roles and responsibilities for the project
