Resource management Flashcards
Resource management
-Plan resource management (Planning)
-Estimate activity resources (Planning)
-Acquire resources (Executing)
-Develop team (Executing)
-Manage team (Executing)
-Control resources (Monitoring & Controlling)
-Plan resource management (Planning) 1st
Establishes
-Project roles and responsibilities
-Project organization charts
-Staffing management plan
Output:
Resources management plan
-Guidance on how project resources should be defined, staffed, managed and eventually released
-Plan resource management (Planning) 1st
Organization charts
- Hierarchical type
Show positions and relationships in a graphical , top down format
Organizational breakdown structure (OBS) ( Show 權力By 部門)
Resource breakdown structure (RBS) (Breakdown work by type of resource)
- Matrix based charts
Who is responsible form what in project
Responsibility assignment matrix (RAM)
RACI matrix
- Text oriented formats ( responsibilities in details description )
Plan resource management (Planning) 1st
Resources management plan
- Roles and responsibilities
Role有咩人需要 / Authority / responsibility 邊個人負責做咩野 / competency 有咩特別SKILL 需要 - Project organization charts
- Staffing management plan
- D team member可以點樣得返黎, 要用幾耐時間
- Plan for staff acquisition
- Resource calendars ( who will be available, count off date)
- Compliance ( 睇regulation)
- Training needs
Estimate activity resources (Planning) 2nd
- Estimating quantity of material, HR, equipment, supplier required to perform each activities
-Develop plan as to what type of resources will be used
Acquire resources (Executing) 3rd
-Confirming human resource availability and obtaining the team
Input:
Resources management plan
Enterprise environmental factors
Organizational process assets
- Pre-assignment ( selecting team members in advance)
- Negotiation ( 問functional manager 借人)
- Acquisition ( outsource, subcontract )
- Virtual teams
Output:
Project team assignments - ( Documentation of team assignment records the team member and their roles and responsibilities for the project) Project team directory 係其中一份DOC
Develop team (Executing) 4th
-Improve team work in the project
Develop team (Executing) 4th
Tuckman Ladder
- Forming - People bought together
- storming - Disagreement arise
- norming - Building good working relationship
- performing - Teams become efficient and works together
- adjourning - Team is disbanded 解散
Develop team (Executing) 4th
Ground rules
- Define the project rules
Develop team (Executing) 4th
Colocation (Tight matrix)
-all project team member in the same physical location to enhance their ability
War room
Manage team (Executing) 5th
-Tracking team member performance
Day to day management of people
-Providing feedback
-Resolving issues
-Managing team changes to optimize project performance
Output:
Project team assignments documents update
Manage team (Executing) 5th
Powers of the PM
- Formal (你要聽我講)
- Reward
- Penalty
- Expert ( project management expert)
- Reference
Manage team (Executing) 5th
Techniques for conflict resolution
- Withdraw/Avoid (遲D先搞)
- Smooth/Accommodate (只傾agree 左既野, disagree 無打算傾)
- Compromise/ Reconcile (大家各退一步, loss loss)
- Force/Direct (跟我意思去做)
- Collaborate/Problem solve (尋求多人意見, 得到一個共識)
Manage team (Executing) 5th
Motivation theory
- Mc Gregor’s theory of X and Y
Theory X 要close management
Theory Y , assign tasks, seek responsibility - Maslow’s Hierarchy of need
俾得多$未必有動力
highest motivation is to contribute and use their skills (Self actualization) - Herzberg’s theory
Hygiene factors - 有就夠喇, ( work condition, salary, personal life)
Motivating agents - 愈多愈好看( career path, 認同)
-Control resources (Monitoring & Controlling) 6th
-Ensure that resources are allocated for the project are available as planned
Input:
Physical resource assignments
(expected resource utilization along with details, etc amount, type, location)
Output:
Update resource management plan
Schedule baseline
Cost baseline
