Procurement management

Question 1

Procurement management

Answer 1

Plan procurement management (Planning)
Conduct Procurements (Executing)
Control Procurements (Monitoring & Controlling)

Question 2

Plan procurement management (Planning) 1st

Answer 2

• Document procurement decision, approach & identifying potential sellers

Output:
1. Procurement management plan (source, steps )
2. Procurement SOW (Scope of the work)
3. Procurement documents (Negotiation doc. , Meeting notes, contract )

Question 3

Plan procurement management (Planning) 1st
Contract type

Answer 3

1. Fixed price contracts
   對buyer 最有利, 無風險. 過程中點加要求都得,
   如果唔識唔知project 點做, 唔可以開fixed price contract, 因為contract
   要寫Details

A. Firm fixed price contract (FFP)
咩都無加, 係幾多就幾多
B. Fixed price Incentive fee contracts (FPIF/FPI)
提供誘因令vendor做快D, 雙方都有利
會有price ceiling fixed 左,
C. Fixed price with economic price adjustment contract (FP-EPA)
加經濟條件因素 , 合約超過幾年先會加

2. Cost reimbursable contracts
   成本價+實報實銷
   風險高D, 因成本會上升, 合約不用太detais, 中間點加都得, PM 要對單

A. Cost plus fixed fee (CPFF)
Project 完左, 俾固定$ + 實報實銷
B. Cost plus incentive fee (CPIF)
提供誘因,做快D大家得益
C. Cost plus award fee (CPAF)
獎金, 得VENDOR 得益, 睇performance

3. Time and Materials
   裝修, 簡單工程
   有人報價就可以, 不一定要有contract, 要快
   pay by Per hour, per date

Question 4

Plan procurement management (Planning) 1st
Procurement management plan

Answer 4

-Type of contract to be use
-Risk management issues
-Standardized procurement documents
-Constraints and assumptions
-Handling make or buy decision
-Schedule date for each deliverable
-Performance bonds
-Procurement metrics

Question 5

Plan procurement management (Planning) 1st
SOW

Answer 5

-Scope of work
-Scope baseline is broken down to works and purchased from sellers

Question 6

Conduct Procurements (Executing) 2nd

Answer 6

-Obtaining seller responses, selecting a seller and awarding a contract

Output:

-Selected sellers
-Agreements
-Resource calendars
-Change requests
-Project management plan updates
-Project documents updates

1. Singed contract

Question 7

Conduct Procurements (Executing) 2nd
Tools and technicques

Answer 7

1. Bidder conference
   未收proposal 前開個會, 睇下VENDOR 有無野唔明, 解決不明白的地方
2. Seller proposal / Price Quota/ Bid
   Sellers send their responses to procurement documents
3. Proposal evaluation / Review
   睇完proposal, Buyer select seller based on predefined criteria in plan procurement management
4. Weighting system
   Weighting the source selection criteria 比較下ranking
5. Independent estimates
   搵第3者去估計下

Question 8

Control Procurements (Monitoring & Controlling) 3rd

Answer 8

-Evaluating & monitoring whether the negotiate & agree points in the contract are really met with the buyer & seller

Output:
1. Substantial completion
2. Change requests
3. Project management plan update
4. Formal acceptace
5. Closed procurements