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PMP-2 > Introduction > Flashcards

Introduction Flashcards

1
Q

Project

A

Temporary endeavor with a beginning and an end
Creates a unique product

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2
Q

Program

A

Group of projects
They are related

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3
Q

Portfolio

A

Group of programs to achieve a business goal
Might not be related

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4
Q

Project management office (PMO)

A

同時有幾個project, PMO 就係control 睇住D project

  • Providing resources
  • Terminate projects
  • gather lesson learn
  • Provide templates & guidance
    -Centralized communication
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5
Q

Project team

A

PM and the group of individuals who perform the project work

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6
Q

Project governance

A

Provide the project manger and team with structure, processes, decision making models and tools for managing the project

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7
Q

Organization structure 1 - Functional

A
  • Grouped by area of specialization, etc marketing, HR, IT
    個function manager 就係個HEAD
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8
Q

Organization structure 2 - Projectized

A
  • 成公司is organized by projects
  • PM have control of projects
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9
Q

Organization structure 3 - Matrix

A
  • Team member report to functional manager & PM
  1. Weak matrix , functional manager 話事
  2. Balance matrix
  3. Strong matrix , PM 話事
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10
Q

Life cycle

A
  1. Starting the project
  2. Organizing and preparing
  3. Carrying out the work
  4. Closing the project
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11
Q

Product life cycle

A
  1. Conception
  2. Growth
  3. Maturity
  4. Decline
  5. Withdraw
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12
Q

Project management process groups

A
  1. Initiating
  2. Planning
  3. Execution ( most of the project work delivery)
  4. Monitoring & controlling ( check the project is everythings ok )
  5. Closing ( completed and close the project after all objective of the project are met)
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13
Q

Phase gate

A

Held at the end of a phase

Review
1. business case
2. project charter
3. Project management plan
4. Benefits management plan

Review the plan, check the end result met these document, 有分差就要改

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14
Q

Business case

A

-Prepare before project start
-Business case +Benefits management plan = business documents
- Why the project is initiated
- use for go / no go decision

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15
Q

Lessons learned

A

Shoudl cover
- technical aspects of the project
- Project management ( WBS, risk planning, etc. )
- Recommendation

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16
Q

Initiating process group activities

A

-Select PM
-有無similar project 之前有? 會係參考
-understand 點解最初呢個project 會發生
-揭露initial requirement & risk
-develop project charter
- Identify stakeholder & stakeholder management strategy

17
Q

Planning process group activities

A
  • 你將如何做project planning
    -Finalize requirements
    -Create project scope statement ( major deliverable & output)
    -Determine what to purchase
    -Determine team
  • Create WBS & WBS dictionary
  • Create activity list
    -Create network diagram ( 每個TASK 既關係圖)
    -Estimate resource requirement , time & cost
    -Determine critical path
    -Develop budget & schedule, quality
    -Perform risk identification
  • Plan communication

** Gain formal approval of the plan
** Hold kick off meeting

18
Q

Executing process group activities

A

-Execute the work according to PM plan
-Produce product scope
-Request change
- Implement only approved changes
-Continuously improve ( better management better performance)
-Perform quality assurance ( output as plan)
-Perform quality audit ( checking quality)
-Use issue logs

19
Q

Monitoring & controlling process group activities

A
  • 有無同PLAN 有分別?
    -Measure performance ( cost , schedule…)
    -Determine variance and if they warrant 保證 a change request
    -Request change
    -Perform integrated change control
    -Approve or reject change
    -Gain acceptance from customer
    -Perform quality control
    -Perform risk audits
    -manage reserve
20
Q

Closing process group activities

A
  • All deliverable is completed
    -Procurement steps are done
    -Gain formal acceptance
    -Complete final performance reporting
    -Archive records
    -Update lessons learned
    -Release resources
21
Q

Initiating process group major output

A

Project charger ( higher level of the project)
Identified stakeholders
Strategy for managing stakeholders

22
Q

Rolling wave planning

A

You might not be able to plan a phase of your project in details until the phase is finished.
Base on actual result, revise the planning.

23
Q

Who is involved in planning?

A

Everyone, each stakeholder

PMP-2 (12 decks)

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