Recruitment Flashcards
Describe the first stage of the recruitment process- identifying a job vacancy
An employee might have lef for another job
a member of staff ay be absent due to sickness
the business may have expanded so need more staff
employee might have retired
Describe the second stage job analysis
Investigating the requirements of a job- tasks , duties, responsibilities
used to produce a job description and a person specification
Identify the job description contents
Job title, tasks/duties, responsibilities, location of job, pay, working hours, holiday entitlement, pension
Describe features of the job description purpose
states the tasks and responsibilities of the job
used to prepare a job advert
to show the employee what is required in the job
Describe features of the person specification contents
Describes the ideal candidate for the post
outlines the essential and desirable characteristics required in a job
shows qualities, skills, qualification and experience required
How to internally and externally advertise a job
Internally- email, poster, noticeboard, internet
externally- newspaper, company website, social networking, job centre, recruitment agency/website
Describe features of sending out application forms
E-mailed to you or you download the application form from the website
business decides on the content
application form questions- personal information, employment history, experience, skills, qualification, why you want to work here
Describe Features of a CV
Used instead of an application form
Sometimes a CV is submitted as well as an application form
applicant decides on the content
produced in word/publisher
What is internal recruitment
Advertising a job inside the company so only existing employees can apply
Describe the advantages of internal recruitment
Applicant is already known
less expensive to advertise
reduces need for induction training
post filled quickly as employee works in the business
Describe the disadvantages of internal recruitment
Limited amount of candidates can apply
candidates may not be sutable for the job
creates another vacancy
can cause resentment if one candidate gets the job over another
What is external recruitment
Advertising a job outside the company so anyone can apply
Describe the advantages of external recruitment
Wide variety of candidates can apply
potential for high quality candidates
Describe the disadvantages of external recruitment
Expensive to advertise
can take long periods of time for the employee to stat
induction training required
How is word used in the HR department
to create an application form
How is internet websites used in the HR department
Cna be used to post job adverts for external recruitment
How is video conferencing used in the HR department
carrying out a video based meeting/training over an internet connection
How is email used in the HR department
to send application forms to candidates
How is ediary used in the HR department
An electronic schedule of appointments whicih can be used by an HR employee to timetable training
What is an application form
A structured set of questions completed by the applicant including personal details, experience and references
What is a CV
Formal document written by the candidate providing details of work experience, skills/abilities and referneces
What is an interview
a formal meeting between an applicant and member of staff to ask a series of questions relating to the jobQ
What are the advanatges of an inetrview
Personality and appearance of applicant can be seen
questions cna be asked to assess the accuracy of cv
applicant can get to ask questions about the job
What are the disadvanatges of an interview
Interviewer bias may affect decisions made from the inetrview
some candidates will not perform well in an inetrview but be very suitable for the post
time consuimg to carry out
Whatare the stages of the recruitment process
Identifying a job vacancy
carry out job analaysis
prepare a job description
prepare a person specification
advertise the job
send out application forms
