Recruitment

Question 1

Describe the first stage of the recruitment process- identifying a job vacancy

Answer 1

An employee might have lef for another job
a member of staff ay be absent due to sickness
the business may have expanded so need more staff
employee might have retired

Question 2

Describe the second stage job analysis

Answer 2

Investigating the requirements of a job- tasks , duties, responsibilities
used to produce a job description and a person specification

Question 3

Identify the job description contents

Answer 3

Job title, tasks/duties, responsibilities, location of job, pay, working hours, holiday entitlement, pension

Question 4

Describe features of the job description purpose

Answer 4

states the tasks and responsibilities of the job
used to prepare a job advert
to show the employee what is required in the job

Question 5

Describe features of the person specification contents

Answer 5

Describes the ideal candidate for the post
outlines the essential and desirable characteristics required in a job
shows qualities, skills, qualification and experience required

Question 6

How to internally and externally advertise a job

Answer 6

Internally- email, poster, noticeboard, internet
externally- newspaper, company website, social networking, job centre, recruitment agency/website

Question 7

Describe features of sending out application forms

Answer 7

E-mailed to you or you download the application form from the website
business decides on the content
application form questions- personal information, employment history, experience, skills, qualification, why you want to work here

Question 8

Describe Features of a CV

Answer 8

Used instead of an application form
Sometimes a CV is submitted as well as an application form
applicant decides on the content
produced in word/publisher

Question 9

What is internal recruitment

Answer 9

Advertising a job inside the company so only existing employees can apply

Question 10

Describe the advantages of internal recruitment

Answer 10

Applicant is already known
less expensive to advertise
reduces need for induction training
post filled quickly as employee works in the business

Question 11

Describe the disadvantages of internal recruitment

Answer 11

Limited amount of candidates can apply
candidates may not be sutable for the job
creates another vacancy
can cause resentment if one candidate gets the job over another

Question 12

What is external recruitment

Answer 12

Advertising a job outside the company so anyone can apply

Question 13

Describe the advantages of external recruitment

Answer 13

Wide variety of candidates can apply
potential for high quality candidates

Question 14

Describe the disadvantages of external recruitment

Answer 14

Expensive to advertise
can take long periods of time for the employee to stat
induction training required

Question 15

How is word used in the HR department

Answer 15

to create an application form

Question 16

How is internet websites used in the HR department

Answer 16

Cna be used to post job adverts for external recruitment

Question 17

How is video conferencing used in the HR department

Answer 17

carrying out a video based meeting/training over an internet connection

Question 18

How is email used in the HR department

Answer 18

to send application forms to candidates

Question 19

How is ediary used in the HR department

Answer 19

An electronic schedule of appointments whicih can be used by an HR employee to timetable training

Question 20

What is an application form

Answer 20

A structured set of questions completed by the applicant including personal details, experience and references

Question 21

What is a CV

Answer 21

Formal document written by the candidate providing details of work experience, skills/abilities and referneces

Question 22

What is an interview

Answer 22

a formal meeting between an applicant and member of staff to ask a series of questions relating to the jobQ

Question 23

What are the advanatges of an inetrview

Answer 23

Personality and appearance of applicant can be seen
questions cna be asked to assess the accuracy of cv
applicant can get to ask questions about the job

Question 24

What are the disadvanatges of an interview

Answer 24

Interviewer bias may affect decisions made from the inetrview
some candidates will not perform well in an inetrview but be very suitable for the post
time consuimg to carry out

Question 25

Whatare the stages of the recruitment process

Answer 25

Identifying a job vacancy
carry out job analaysis
prepare a job description
prepare a person specification
advertise the job
send out application forms