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AS A JOSENIAN IE ^^ > PRELIM - PROMA > Flashcards

PRELIM - PROMA Flashcards

1
Q

a temporary endeavor undertaken to create a unique product, service, or result.

A

Project

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2
Q

The end is reached when the project’s objectives ___________________

A

have been achieved or when the project is terminated because its objectives will not or cannot be met, or when the need for the project no longer exists.

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3
Q

Characteristics of Projects

A
  • unique
  • temporary in nature; have DEFINITE beginning and ending date
  • completed if goals are achieved or project no longer viable
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4
Q

When is a project successful?

A

it meets or exceeds the expectations of the stakeholders.

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5
Q

the application of knowledge, skills, tools, and techniques applied to project activities in order to meet the project requirements.

A

Project Management

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6
Q

a process that includes planning, putting the project plan into action, and measuring progress and performance.

A

Project Management

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7
Q

The six project constraints (CSQRRT)

A

cost, scope, quality, risk, resources, and time.

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8
Q

the budget approved for the project including all necessary expenses needed to deliver the project.

A

Cost

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9
Q

is what the project is trying to achieve. It entails all the work involved in delivering the project outcomes and the processes used to produce them.

A

Scope

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10
Q

It is the reason and the purpose of the project.

A

Scope

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11
Q

is a combination of the standards and criteria to which the project’s products must be delivered for them to perform effectively.

A

Quality

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12
Q

the process of evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.

A

Quality Assurance (QA)

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13
Q

refers to the combination of the probability the event will occur and the impact on the project if the event occurs.

A

Risk

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14
Q

is defined by potential external events that will have a negative impact on your project if they occur.

A

Risk

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15
Q

are required to carry out the project tasks. They can be people, equipment, facilities, funding, or anything else capable of definition (usually other than labour) required for the completion of a project activity.

A

Resources

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16
Q

is defined as the time to complete the project.

A

Time

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17
Q

often the most frequent project oversight in developing projects. This is reflected in missed deadlines and incomplete deliverables.

A

Time

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18
Q

“Triple Constraint” refers to

A

Time, cost, and scope

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19
Q

Why is maintaining a balance in the triple constraints (time, cost, and scope) difficult?

A

because projects are prone to change

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20
Q

Areas of expertise that a project manager should bring to the project team. (AUMI)

A

Application knowledge, standards, and regulations

Understanding the project environment

Management knowledge and skills

Interpersonal Skills

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21
Q

The important factors to consider within the project environment. (CSIPP)

A

Cultural, Social, International, Political, Physical

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22
Q

The project environment factors that are often misunderstood or ignored

A

Cultural and International

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23
Q

The project environment factor that is the easiest to be understoond

A

Physical

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24
Q

ability to plan the project, execute it properly, and of course control it and bring it to a successful conclusion, along with your ability to guide the project team to achieve project objectives and balance project constraints.

this refers to what area of expertise?

A

Management Knowledge and Skills

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25
Q

the ability into the project to manage personal relationships and deal with personnel issues as they arise.

this refers to which area of expertise?

A

Interpersonal Skills

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26
Q

Interpersonal skills required of a project manager (CLNIMP)

A

Communication
Leadership
Negotiation
Influence
Motivation
Problem-solving

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27
Q

documents how the communication needs of the stakeholders will be met, including the types of information that will be communicated, who will communicate them, and who will receive them

A

communication management plan

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28
Q

A project manager must understand all of the unspoken influences at work within an organization.

this refers to what interpersonal skill?

A

Influence

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29
Q

Therefore they must be good communicators, promoting clear, unambiguous exchange of information. As a project manager, it is your job to keep a number of people well informed.

This refers to which interpersonal skill?

A

Communication

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30
Q

the ability to motivate and inspire individuals to work toward expected results.

A

Leadership

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31
Q

is a constant process that the project manager must guide to help the team move toward completion with passion and a profound reason to complete the work.

A

Motivation

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32
Q

is simply getting a diverse group of people to work together in the most efficient and effective manner possible. This may involve management events as well as individual actions designed to improve team performance.

A

Team building

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33
Q

formal ways of recognizing and promoting desirable behaviour and are most effective when carried out by the management team and the project manager.

A

Recognition and rewards

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34
Q

In any project, the project manager, the project sponsor, and the project team will have to negotiate with stakeholders, vendors, and customers to reach a level of agreement acceptable to all parties involved in the negotiation process.

this refers to which interpersonal skill?

A

Negotiation

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35
Q

is the ability to understand the heart of a problem, look for a viable solution, and then make a decision to implement that solution.

A

Problem Solving

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36
Q

The starting point for problem solving is

A

Problem Definition

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37
Q

is the ability to understand the cause and effect of the problem; this centres on root-cause analysis

A

Problem definition

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38
Q

The project manager and project team have one shared goal:

A

to carry out the work of the project for the purpose of meeting the project’s objectives.

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39
Q

A standard project typically has the following four major phases/ Project Life Cycle (IPIC)

A

Initiation
Planning
Implementation
Closure

40
Q

in this phase, the project objective or need is identified; this can be a business problem or opportunity.

A

Initiation Phase

41
Q

At which phase is a feasibility study conducted?

A

Initiation Phase

42
Q

is conducted to investigate whether each option addresses the project objective and a final recommended solution is determined.

A

Feasibility Study

43
Q

It is sought by the project manager to move onto the detailed planning phase.

A

Approval

44
Q

is where the project solution is further developed in as much detail as possible and the steps necessary to meet the project’s objective are planned.

A

Planning Phase

45
Q

In this step/phase, the team identifies all of the work to be done. The project’s tasks and resource requirements are identified, along with the strategy for producing them.

A

Planning Phase

46
Q

Planning Phase is also referred to as?

A

Scope Management

47
Q

It is the phase where the project plan is created

A

Planning Phase

48
Q

is created outlining the activities, tasks, dependencies, and timeframes.

A

Project plan

49
Q

the three fundamental components of the planning process:

A

Work identification
Schedule Preparation
Cost Estimation

50
Q

identifying and dealing with anything that might pose a threat to the successful completion of the project is called ____________

A

risk management

51
Q

The phase where project stakeholders are identified and when a communication plan, describing the information needed and the delivery method to be used to keep the stakeholders informed, is established.

A

Planning Phase

52
Q

The phase when a quality plan and acceptance plan is developed

A

Planning Phase

53
Q

it lists the criteria to be met to gain customer acceptance

A

acceptance plan

54
Q

provides quality targets, assurance, and control measures,

A

quality plan

55
Q

the phase wherein the project plan is put into motion and the work of the project is performed.

A

Implementation Phase

56
Q

In this phase, Progress is continuously monitored and appropriate adjustments are made and recorded as variances from the original plan.

A

Implementation Phase

57
Q

the phase wherein the emphasis is on releasing the final deliverables to the customer, handing over project documentation to the business, terminating supplier contracts, releasing project resources, and communicating the closure of the project to all stakeholders.

A

Closing Phase

58
Q

the last remaining step in the closing phase

A

to conduct lessons-learned studies to examine what went well and what didn’t.

59
Q

Responsible for managing the work related to the functional areas of the business.

A

Functional Manager

60
Q

provides resources and support for the project, is accountable for the project success, and serves as an escalation point for important issues.

A

Sponsor

61
Q

Group of persons that carries out the project work.

A

Project Team

62
Q

Project stakeholders are very important because…

A

Stakeholders interests may positively or negatively impact the project.

Stakeholders may exert influence over the project and its outcome.

Stakeholders may have conflicting interests and objectives

Involving stakeholders in the project phases improves the probability of successfully completing the project and thus satisfying customer requirements.

63
Q

Manages temporary, non-repetitive activities and frequently acts independently of the formal organization.

A

Project Manager

64
Q

Is responsible for performance and success of the project.
Must induce the right people at the right time to address the right issues and make the right decisions.

A

Project Manager

65
Q

Five Process Group (IPEMC)

A

Initiating
Planning
Executing
Monitoring and Control
Closing

66
Q

Those processes are performed to define a new project or a new phase of an existing project by obtaining to start the project or phase.

A

Initiating

67
Q

Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve.

A

Planning

68
Q

Those processes performed to complete the work defined in the project management plan to satisfy the project specifications.

A

Executing

69
Q

Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.

A

Monitoring and control

70
Q

Those processes performed to finalize all activities across all Process Groups to formally close the project or phase

A

Closing

71
Q

People, groups or organizations that could impact or be impacted by the project

A

Stakeholders

72
Q

Internal stakeholders include (TPMPRI)

A

Top Management
Project Team Members
Manager
Peers
Resource Manager
Internal Customers

73
Q

External Stakeholders include (GCES)

A

GOVERNMENT
CONTRACTOR AND SUBCONTRACTORS
EXTERNAL CUSTOMERS
SUPPLIER

74
Q

Identify stakeholders, analyze stakeholder expectations and their impact on the project, and develop appropriate management strategies for effectively involving stakeholders in project decisions and execution.

A

Stakeholder management

75
Q

Used throughout the project

A table used to manage interactions with the stakeholders

Lists all stakeholders and stakeholder groups

A

Stakeholder Register

76
Q
  • The person or group responsible for enabling success.
    • May be inside but is usually outside the project.
A

Project Sponsor

77
Q

The environment

The goals of each stakeholder or group

Goals that are openly stated or clear

A

Politics on Project

78
Q

In cultural influences, groups and individuals may differ with regard to (CND)

A

Communications
Negotiations
Decision-making

79
Q

In Relationship Building, you ________ (AAUDKK)

A
  • Analyze stakeholders
  • Assess influence
  • Understand expectations
  • Define success
  • Keep stakeholders involved
  • Keep stakeholders informed
80
Q

Stakeholder management tools (PCSSC)

A

Power/interest matrix
Cooperation-Threat matrix
Stakeholder analysis template
Stakeholder Register
Communication Plan

81
Q

Rate of Return equation

A

(Total benefits - Total costs) / Total costs

82
Q

Compares cumulative costs to cumulative benefits

A

Payback Analysis

83
Q

Typical contents of Project Charter (IPMHAHHSSSA)

A
  • Identification section
  • Project purpose or justification
  • Measurable project objectives and related success criteria
  • High-level requirements
  • Assumptions and constraints
  • High-level project description and boundaries
  • High-level risks
  • Summary milestone schedule
  • Summary budget
  • Stakeholder list
  • Approvals
84
Q

Identification should contain

A
  • Name of the project-make it meaningful
  • Name, title, department of project sponsor
  • Name of project manager
85
Q

SMART acronym stands for

A
  • Specific
  • Measurable
  • Acceptable
  • Realistic
  • Time based
86
Q

A concise statement of how the project’s deliverables will contribute to organizational objectives

A

Business Need or Opportunity

87
Q

Clearly defines what is in and out of the project

A

Scope

88
Q
  • Identifiable points in time
  • Target dates will be added LATER
A

Major Milestones

89
Q

Break down the overall objective into smaller measurable units

A

Major Deliverables

90
Q

Things you are not certain of but can proceed if you behave as if they are true*

A

Assumptions

91
Q

Anything that limits your ability to deliver or the range of acceptable solutions

A

Constraints

92
Q

How will the costs be defined and controlled

A

Preliminary Cost Estimates

93
Q
  • High-level statement about risks identified so far
  • Include the risk of NOT doing the project
A

Risks

94
Q

The stakeholders identified so far, including their role

A

Stakeholder List

95
Q

A place for the project sponsor and the project manager to sign

A

Approval

96
Q

What resources are required to carry out each task on the WBS?

A
  • Human
  • Budget
  • Specialized equipment

AS A JOSENIAN IE ^^ (8 decks)

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