PRELIM - PROMA

Question 1

a temporary endeavor undertaken to create a unique product, service, or result.

Answer 1

Project

Question 2

The end is reached when the project’s objectives ___________________

Answer 2

have been achieved or when the project is terminated because its objectives will not or cannot be met, or when the need for the project no longer exists.

Question 3

Characteristics of Projects

Answer 3

• unique
• temporary in nature; have DEFINITE beginning and ending date
• completed if goals are achieved or project no longer viable

Question 4

When is a project successful?

Answer 4

it meets or exceeds the expectations of the stakeholders.

Question 5

the application of knowledge, skills, tools, and techniques applied to project activities in order to meet the project requirements.

Answer 5

Project Management

Question 6

a process that includes planning, putting the project plan into action, and measuring progress and performance.

Answer 6

Project Management

Question 7

The six project constraints (CSQRRT)

Answer 7

cost, scope, quality, risk, resources, and time.

Question 8

the budget approved for the project including all necessary expenses needed to deliver the project.

Answer 8

Cost

Question 9

is what the project is trying to achieve. It entails all the work involved in delivering the project outcomes and the processes used to produce them.

Answer 9

Scope

Question 10

It is the reason and the purpose of the project.

Answer 10

Scope

Question 11

is a combination of the standards and criteria to which the project’s products must be delivered for them to perform effectively.

Answer 11

Quality

Question 12

the process of evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.

Answer 12

Quality Assurance (QA)

Question 13

refers to the combination of the probability the event will occur and the impact on the project if the event occurs.

Answer 13

Risk

Question 14

is defined by potential external events that will have a negative impact on your project if they occur.

Answer 14

Risk

Question 15

are required to carry out the project tasks. They can be people, equipment, facilities, funding, or anything else capable of definition (usually other than labour) required for the completion of a project activity.

Answer 15

Resources

Question 16

is defined as the time to complete the project.

Answer 16

Time

Question 17

often the most frequent project oversight in developing projects. This is reflected in missed deadlines and incomplete deliverables.

Answer 17

Time

Question 18

“Triple Constraint” refers to

Answer 18

Time, cost, and scope

Question 19

Why is maintaining a balance in the triple constraints (time, cost, and scope) difficult?

Answer 19

because projects are prone to change

Question 20

Areas of expertise that a project manager should bring to the project team. (AUMI)

Answer 20

Application knowledge, standards, and regulations

Understanding the project environment

Management knowledge and skills

Interpersonal Skills

Question 21

The important factors to consider within the project environment. (CSIPP)

Answer 21

Cultural, Social, International, Political, Physical

Question 22

The project environment factors that are often misunderstood or ignored

Answer 22

Cultural and International

Question 23

The project environment factor that is the easiest to be understoond

Answer 23

Physical

Question 24

ability to plan the project, execute it properly, and of course control it and bring it to a successful conclusion, along with your ability to guide the project team to achieve project objectives and balance project constraints.

this refers to what area of expertise?

Answer 24

Management Knowledge and Skills

Question 25

the ability into the project to manage personal relationships and deal with personnel issues as they arise. this refers to which area of expertise?

Answer 25

Interpersonal Skills

Question 26

Interpersonal skills required of a project manager (CLNIMP)

Answer 26

Communication Leadership Negotiation Influence Motivation Problem-solving

Question 27

documents how the communication needs of the stakeholders will be met, including the types of information that will be communicated, who will communicate them, and who will receive them

Answer 27

communication management plan

Question 28

A project manager must understand all of the unspoken influences at work within an organization. this refers to what interpersonal skill?

Answer 28

Influence

Question 29

Therefore they must be good communicators, promoting clear, unambiguous exchange of information. As a project manager, it is your job to keep a number of people well informed. This refers to which interpersonal skill?

Answer 29

Communication

Question 30

the ability to motivate and inspire individuals to work toward expected results.

Answer 30

Leadership

Question 31

is a constant process that the project manager must guide to help the team move toward completion with passion and a profound reason to complete the work.

Answer 31

Motivation

Question 32

is simply getting a diverse group of people to work together in the most efficient and effective manner possible. This may involve management events as well as individual actions designed to improve team performance.

Answer 32

Team building

Question 33

formal ways of recognizing and promoting desirable behaviour and are most effective when carried out by the management team and the project manager.

Answer 33

Recognition and rewards

Question 34

In any project, the project manager, the project sponsor, and the project team will have to negotiate with stakeholders, vendors, and customers to reach a level of agreement acceptable to all parties involved in the negotiation process. this refers to which interpersonal skill?

Answer 34

Negotiation

Question 35

is the ability to understand the heart of a problem, look for a viable solution, and then make a decision to implement that solution.

Answer 35

Problem Solving

Question 36

The starting point for problem solving is

Answer 36

Problem Definition

Question 37

is the ability to understand the cause and effect of the problem; this centres on root-cause analysis

Answer 37

Problem definition

Question 38

The project manager and project team have one shared goal:

Answer 38

to carry out the work of the project for the purpose of meeting the project’s objectives.

Question 39

A standard project typically has the following four major phases/ Project Life Cycle (IPIC)

Answer 39

Initiation Planning Implementation Closure

Question 40

in this phase, the project objective or need is identified; this can be a business problem or opportunity.

Answer 40

Initiation Phase

Question 41

At which phase is a feasibility study conducted?

Answer 41

Initiation Phase

Question 42

is conducted to investigate whether each option addresses the project objective and a final recommended solution is determined.

Answer 42

Feasibility Study

Question 43

It is sought by the project manager to move onto the detailed planning phase.

Answer 43

Approval

Question 44

is where the project solution is further developed in as much detail as possible and the steps necessary to meet the project’s objective are planned.

Answer 44

Planning Phase

Question 45

In this step/phase, the team identifies all of the work to be done. The project’s tasks and resource requirements are identified, along with the strategy for producing them.

Answer 45

Planning Phase

Question 46

Planning Phase is also referred to as?

Answer 46

Scope Management

Question 47

It is the phase where the project plan is created

Answer 47

Planning Phase

Question 48

is created outlining the activities, tasks, dependencies, and timeframes.

Answer 48

Project plan

Question 49

the three fundamental components of the planning process:

Answer 49

Work identification Schedule Preparation Cost Estimation

Question 50

identifying and dealing with anything that might pose a threat to the successful completion of the project is called ____________

Answer 50

risk management

Question 51

The phase where project stakeholders are identified and when a communication plan, describing the information needed and the delivery method to be used to keep the stakeholders informed, is established.

Answer 51

Planning Phase

Question 52

The phase when a quality plan and acceptance plan is developed

Answer 52

Planning Phase

Question 53

it lists the criteria to be met to gain customer acceptance

Answer 53

acceptance plan

Question 54

provides quality targets, assurance, and control measures,

Answer 54

quality plan

Question 55

the phase wherein the project plan is put into motion and the work of the project is performed.

Answer 55

Implementation Phase

Question 56

In this phase, Progress is continuously monitored and appropriate adjustments are made and recorded as variances from the original plan.

Answer 56

Implementation Phase

Question 57

the phase wherein the emphasis is on releasing the final deliverables to the customer, handing over project documentation to the business, terminating supplier contracts, releasing project resources, and communicating the closure of the project to all stakeholders.

Answer 57

Closing Phase

Question 58

the last remaining step in the closing phase

Answer 58

to conduct lessons-learned studies to examine what went well and what didn’t.

Question 59

Responsible for managing the work related to the functional areas of the business.

Answer 59

Functional Manager

Question 60

provides resources and support for the project, is accountable for the project success, and serves as an escalation point for important issues.

Answer 60

Sponsor

Question 61

Group of persons that carries out the project work.

Answer 61

Project Team

Question 62

Project stakeholders are very important because…

Answer 62

Stakeholders interests may positively or negatively impact the project. Stakeholders may exert influence over the project and its outcome. Stakeholders may have conflicting interests and objectives Involving stakeholders in the project phases improves the probability of successfully completing the project and thus satisfying customer requirements.

Question 63

Manages temporary, non-repetitive activities and frequently acts independently of the formal organization.

Answer 63

Project Manager

Question 64

Is responsible for performance and success of the project. Must induce the right people at the right time to address the right issues and make the right decisions.

Answer 64

Project Manager

Question 65

Five Process Group (IPEMC)

Answer 65

Initiating Planning Executing Monitoring and Control Closing

Question 66

Those processes are performed to define a new project or a new phase of an existing project by obtaining to start the project or phase.

Answer 66

Initiating

Question 67

Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve.

Answer 67

Planning

Question 68

Those processes performed to complete the work defined in the project management plan to satisfy the project specifications.

Answer 68

Executing

Question 69

Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.

Answer 69

Monitoring and control

Question 70

Those processes performed to finalize all activities across all Process Groups to formally close the project or phase

Answer 70

Closing

Question 71

People, groups or organizations that could impact or be impacted by the project

Answer 71

Stakeholders

Question 72

Internal stakeholders include (TPMPRI)

Answer 72

Top Management Project Team Members Manager Peers Resource Manager Internal Customers

Question 73

External Stakeholders include (GCES)

Answer 73

GOVERNMENT CONTRACTOR AND SUBCONTRACTORS EXTERNAL CUSTOMERS SUPPLIER

Question 74

Identify stakeholders, analyze stakeholder expectations and their impact on the project, and develop appropriate management strategies for effectively involving stakeholders in project decisions and execution.

Answer 74

Stakeholder management

Question 75

Used throughout the project A table used to manage interactions with the stakeholders Lists all stakeholders and stakeholder groups

Answer 75

Stakeholder Register

Question 76

* The person or group responsible for enabling success. * May be inside but is usually outside the project.

Answer 76

Project Sponsor

Question 77

The environment The goals of each stakeholder or group Goals that are openly stated or clear

Answer 77

Politics on Project

Question 78

In cultural influences, groups and individuals may differ with regard to (CND)

Answer 78

Communications Negotiations Decision-making

Question 79

In Relationship Building, you ________ (AAUDKK)

Answer 79

* Analyze stakeholders * Assess influence * Understand expectations * Define success * Keep stakeholders involved * Keep stakeholders informed

Question 80

Stakeholder management tools (PCSSC)

Answer 80

Power/interest matrix Cooperation-Threat matrix Stakeholder analysis template Stakeholder Register Communication Plan

Question 81

Rate of Return equation

Answer 81

(Total benefits - Total costs) / Total costs

Question 82

Compares cumulative costs to cumulative benefits

Answer 82

Payback Analysis

Question 83

Typical contents of Project Charter (IPMHAHHSSSA)

Answer 83

* Identification section * Project purpose or justification * Measurable project objectives and related success criteria * High-level requirements * Assumptions and constraints * High-level project description and boundaries * High-level risks * Summary milestone schedule * Summary budget * Stakeholder list * Approvals

Question 84

Identification should contain

Answer 84

* Name of the project-make it meaningful * Name, title, department of project sponsor * Name of project manager

Question 85

SMART acronym stands for

Answer 85

* Specific * Measurable * Acceptable * Realistic * Time based

Question 86

A concise statement of how the project's deliverables will contribute to organizational objectives

Answer 86

Business Need or Opportunity

Question 87

Clearly defines what is in and out of the project

Answer 87

Scope

Question 88

* Identifiable points in time * Target dates will be added LATER

Answer 88

Major Milestones

Question 89

Break down the overall objective into smaller measurable units

Answer 89

Major Deliverables

Question 90

Things you are not certain of but can proceed if you behave as if they are true*

Answer 90

Assumptions

Question 91

Anything that limits your ability to deliver or the range of acceptable solutions

Answer 91

Constraints

Question 92

How will the costs be defined and controlled

Answer 92

Preliminary Cost Estimates

Question 93

* High-level statement about risks identified so far * Include the risk of NOT doing the project

Answer 93

Risks

Question 94

The stakeholders identified so far, including their role

Answer 94

Stakeholder List

Question 95

A place for the project sponsor and the project manager to sign

Answer 95

Approval

Question 96

What resources are required to carry out each task on the WBS?

Answer 96

* Human * Budget * Specialized equipment