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2023 Lieutenants Exam > PM 39-06 > Flashcards

PM 39-06 Flashcards

1
Q

Fairfax County Government has what kind of tolerance for harassment.

A

Zero

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2
Q

What is harassment?

A

Unwelcome conduct

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3
Q

Sexual harassment is a form of harassment based on __?

A

gender

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4
Q

Gender based sexual harassment is based on __

A

one’s gender

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5
Q

Discrimination against pregnancy is discrimination based upon __?

A

Sex

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6
Q

What does OHREP stand for?

A

Office of human rights and equity programs

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7
Q

If a department head is unable to comply with procedural memorandum 39-06 they are in violation of __?

A

Chapter 16, “Conduct and discipline” of the personnel regulations

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8
Q

Who shall not harass, retaliate or otherwise discriminate against other employees?

A

Employees and volunteers

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9
Q

Information and advice about discrimination, harassment and retaliation can be obtained by contacting __?

A

OHREP and EEO

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10
Q

Members of the public who wish to file a complaint alleging harrasment, discrimination, or retaliation shoud be directed to contact __?

A

OHREP

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11
Q

What does the acronym EEOC stand for?

A

Equal Opportunity Commision

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12
Q

When interviewing individuals involved, the investigator shall remind the interviewees about __?

A

Prohibition against retaliation

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13
Q

If an OHREP investigation is delayed how long shall they communicate the reasoning for the delay to the victim?

A

Every 30 days

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14
Q

After the OHREP communicates their findings for an investigation when is the first check / communication with the victim?

A

30 days

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15
Q

After the OHREP communicates their findings for an investigation when is the second check / communication with the victim?

A

90 days

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16
Q

Why does OHREP check in with the victims after the final release of an investigation?

A

To ensure no retaliation against the complainant

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17
Q

Does the final written report of an investigation identify the person implicated?

A

Yes

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18
Q

Documentation of all training provided to county employees and volunteers shall be kept __.

A

Electronically by the county’s online training system

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19
Q

If a county employee or volunteer has not completed mandatory online training, they have __ days to complete the training after it has become overdue.

A

In no circumstances later than 90 days

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20
Q

Copies of policy procedural memorandum 39-06 as well as contact information is posted in conspicuous places in common areas. Each agency shall review and update these posts every __.

A

6 months

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21
Q

PM 39-06 prohibits_______ against employees,applicants,clients/customers,volunteers,and vistors who oppose discriminatory conduct.

A

Retaliation

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22
Q

Fairfax County Government ______ ______ all forms of harassment and discrimination by County employees.

A

Strictly prohibits

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23
Q

Fairfax County Government has ______ ______ for any form of harassment,discrimination,or retaliation,even if not prohibited under Title VII of the Civil Rights Act of 1964 .

A

Zero tolerance

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24
Q

_______ is unwelcome conduct,wether verbal,physical,or visual,that a reasonable person would find it hostile,offensive,or intimidating and serves no legitimate nature.

A

Harassment

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25
Q

________ is more than a simple lack of courtesy by a County employee or volunteer.

A

Harassment

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26
Q

Unwelcome sexual advances,request for sexual favors,and other verbal or physical conduct of a sexual nature constitute______ _______

A

Sexual harassment

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27
Q

_____ ______ _____ is sexual harassment occurs when submission to the conduct is made an explicit or implicit term or condition of employment .

A

Quid pro quo

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28
Q

Sexual harassment occurs when the conduct has the purpose or effect of unreasonably interfering with work

A

Hostile work environment

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29
Q

Occurs when when the harassment is based upon one’s gender;it does not need to be sexual in nature

A

Gender-Based Sexual Harassment

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30
Q

__________________includes harassment based upon an individual’s sexual orientation and gender identity

A

Gender-Based Sexual Harassment

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31
Q

_______ includes taking disciplinary action ,harassing,or otherwise taking action against a County employee

A

Retaliation

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32
Q

________ _________ have an affirmative duty to report conduct that is reported to them or that they witness

A

supervisory personnel

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33
Q

A situation involving a violation for which formal discipline is warranted

A

Chapter 16 of the Personnel Regulations

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34
Q

It is ______ _______ that non-supervisory employees and volunteers report conduct that they witness or learn about.

A

Strongly encouraged

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35
Q

Office of Human Rights and Equity Programs abbreviation

A

OHREP

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36
Q

What is the telephone number for OHREP

A

703-324-2953

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37
Q

EEOC is the office of what?

A

United States Equal Opportunity Commission

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38
Q

Complaints made in _____ _____ will not be considered false accusations,even if they are not ultimately sustained.

A

Good Faith

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39
Q

Where shall Department directors report all complaints

A

OHREP

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40
Q

OHREP investigation shall _______ any conclusion that the department’s investigation has reached

A

Override

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41
Q

What type of policy does Fairfax County have towards any form of harassment, discrimination, or retaliation?

A

Zero tolerance

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42
Q

What is a form of “sexual in nature” sexual harassment based on employment action is threatened if the sexual request is not carried out?

A

Quid pro quo

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43
Q

What is the form of “sexual in nature” sexual harassment based on the conduct has the purpose OR effect of unreasonably interfering with work or creates intimidating, hostile, or offensive work environment?

A

Hostile work environment

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44
Q

What responsibility does a supervisor have if they are made aware of alleged harassment, retaliation, or discrimination?

A

Duty to report

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45
Q

What is TRUE about complaints of harassment, retaliation, and discrimination in the County’s paramilitary agencies?

A

Complaints are not subjected to the chain of command

46
Q

Where do members of the public file a complaint?

A

OHREP or Department director where the alleged incident(s) occurred

47
Q

Where can an employee file charges of harassment, retaliation, and discrimination?

A

United States Equal Opportunity Commission (EEOC)

48
Q

Where does a supervisor report a complaint of harassment, retaliation, and discrimination if the accused is the Department Director?

A

OHREP

49
Q

What happens if a supervisor fails to report?

A

They are subject to disciplinary action

50
Q

When must an investigation begin for complaints of harassment, retaliation, and discrimination?

A

As soon as practical

51
Q

How often is OHREP to keep parties informed of the progress of the investigation?

A

Every 30 days

52
Q

When does OHREP follow up with the employee after the investigation is complete to make sure he/she has not experienced retaliation?

A

90 days

53
Q

Where is harassment, retaliation and discrimination training of County employees and volunteers kept?

A

Electronically by the County’s online training system

54
Q

How often does an employee receive routine harassment, retaliation, and discrimination training?

A

After initial training at hire, every two years thereafter

55
Q

When is routine training conducted for someone who assumed a supervisory position?

A

Within three months of promotion; every two years thereafter

56
Q

When is remedial training required to be completed by someone found to have violated a policy of PM 39-06?

A

Within one month of finding

57
Q

Harassment, retaliation, and discrimination training that is discovered not completed by an employee through an audit must be completed how soon after the overdue date?

A

Within 90 days

58
Q

Harassment is ____ coduct, whether verbal, physical, or visiual

A

unwelcome

59
Q

Fairfax County Government has ____ tolerance for any form of harrassment, discrimination, or retaliation.

A

Zero

60
Q

There are two forms of sexual harassment: _____ sexaul harrasment and hostile work environment sexual harrassment.

A

Quid pro quo

61
Q

what is a example of Quid pro quo

A

Threatening a poor performance review unless sexual favors are provided

62
Q

example of Hostile work environment sexual harassment occurs

A

Sexually oriented “kidding” or “teasing”

63
Q

Gender based sexual harassment includes

A

Gender identity

64
Q

Discrimination includes

A

Gender identity

65
Q

What is NOT included in Retaliation?

A

Gender identity

66
Q

What is NOT included in Retaliation?

A

Skin color

67
Q

Taking an action against a close associate, such as a family members is known as

A

Retaliation

68
Q

Information and advice about discrimination, harassment and retaliation can be obtained by contacting the_____.

A

Office of Human Rights and Equity Program

69
Q

Who can overrule the department director’s decision regarding who will investigate the complaint?

A

County Executive

70
Q

After the investigative finding have been issued, OHREP will communicate with the complainant within ___ days and again in ____ days to ensure that the compalinant has not experienced any retaliation.

A

30, 90

71
Q

County employees and volunteers shall receive training on the policy when they are hired and every ____ therafter.

A

Two years

72
Q

If you are to receive remedial training, with in what time period do you need to have it occomplished?

A

One month

73
Q

If the Fire department is investigating a discrimination complaint thruogh their own investigators, who do they need to forward the final written report to?

A

OHREP

74
Q

Members of the public who wish to file a complaint alleging harassment,

A

OHREP or the department director where the alleged incident(s) occurred.

75
Q

If a complaint that is made directly to OHREP is against a department director, who shall OHREP notify?

A

The department director’s appropriate deputy county executive.

76
Q

Who shall be responsible for

A

All supervisory and management personnel

77
Q

Discrimination includes both intentional discrimination and

A

Disparate impact discrimination

78
Q

A written report of each investigation shall be made

A

At the conclusion of each investigation.

79
Q

New supervisors shall receive training within ___ months of assuming a supervisory position and shall receive training every ___ years thereafter.

A

Three, two

80
Q

Separation shall be accomplished by transferring the responsible party, not the victim, unless

A

the victim specifically requests a transfer.

81
Q

OHREP shall notify the complainant and accused regarding OHREP’s findings within ____ of the completion of the investigation.

A

A reasonable time

82
Q

Complaints about discrimination, harassment, and retaliation are _____ the chain of command framework administered by County paramilitary agencies.

A

Not subject to

83
Q

In accordance with Chapter 16 of the Personnel Regulations, Department personnel shall consult with ___ with respect to any and all disciplinary matters arising out of violations of this policy.

A

Department of Human Resources (DHR)

84
Q

Each County agency shall forward the written reports of each investigation

A

OHREP

85
Q

Documentation of all training provided to County employees and volunteers shall be kept in what manner?

A

Electronically by the County’s online training system

86
Q

In situations involving a violation for which formal discipline is not warranted, appropriate action include which of the following?

A

Coaching the person and maintaining a record that the coaching occurred.

87
Q

The duty to report includes ensuring that a prompt and thorough investigation is conducted in accordance with section 6.C. of this policy, unless

A

The duty to investigate such conduct has been assigned to OHREP.

88
Q

Who has a duty to report discrimination, harassment or retaliation that they learn about or witness, per sections 4.B. and 6.C.ii., of this policy.

A

Supervisors

89
Q

If an investigation is taking an extended period of time, OHREP shall document the reasons for such a delay and will communicate to the complainant and the accused the status of the investigation approximately

A

Every 30 days.

90
Q

If warranted by the investigation, the department may take other

A

Restoration of leave taken by the

91
Q

measures to correct the effects of the harassment, such as

A

victim in response to discrimination

92
Q

Which of the following is an attribute that is NOT protected from discriminiation by OHREP?

A

Educational Background

93
Q

Which of the following are not covered by PM 39-06?

A

Vendors

94
Q

Fairfax County has a zero tolerance policy against all of the following except:

A

Lack of courtesy

95
Q

Harrassment is all of the following except:

A

serving a legitmate governmental purpose

96
Q

The means used to harass or egnage in any form of discrimination is:

A

irrelevant

97
Q

Sexual Harrassment:

A

does not have to be of a sexual nature

98
Q

Hostile work enviroment sexual harassament:

A

may be present when an environment unreasonably interferes with work.

99
Q

Conditioning a promotion upon providing sexual favors is:

A

Quid pro quo sexual harassment

100
Q

Retaliation does not include

A

Refusing to re-hire after they engaged in harassment.

101
Q

In regards to reporting harassment:

A

Management has the duty to report.

102
Q

In situations where a violation does not require formal discipline:

A

coaching the person maintaining a record that the coaching occurred is appropriate

103
Q

Complaints about discrimination, harassment, and retaliation

A

are not subject to the chain of command

104
Q

In regards to accusations which are unfounded:

A

Intentionally false accusations are prohibited

105
Q

Managers should treat discrimination or harassment that is reported to them:

A

the same as if they observed it.

106
Q

The final authority when multiple investigations are run on an incident is/are:

A

OHREP

107
Q

When appropriate the investigator will determine

A

determine if it is necessary to separate the accused from the alleged victim.

108
Q

During an investigation OHREP shall document the reasons for any delay and report the status of the investigation:

A

approximately every 30 days.

109
Q

After an investigation OHREP will communicate with the complaintant:

A

within 30 days and again within 90 days.

110
Q

County employees and volunteers shall receive training on PM 39-06:

A

when they are hired and every 2 years thereafter

111
Q

If a violation of PM39-06 is found then:

A

remedial training shall occur within one month.

2023 Lieutenants Exam (32 decks)

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