Conduct & Discipline Flashcards
1
Q
Which employees do the Code of Ethics and Standards of Conduct apply to?
A
All County employees
2
Q
How should department heads treat their employees?
A
Fair and equitable
3
Q
Human Resources Director and their staff will assist supervisors in what way regarding discipline?
A
At all levels regarding the use of progressive discipline
4
Q
Who makes the final decision on issuance of formal disciplinary actions of suspension, dismissal , or disciplinary demotions.
A
Department heads
5
Q
Which is the first step taken when a supervisor deems that an informal oral reprimand or warning is warrented?
A
Advise the employee, in private, of the specific infraction of the rule or breach of conduct and the date it occurred.
6
Q
When an employee recieves a written reprimand what will not be included in the letter of reprimand?
A
Official letter of reprimand that will not be placed in the employee’s official personnel folder.
7
Q
An employee has the right to reply to an advanced notice (disciplinary) letter within what time frame from receipt of the letter?
A
Five business days from receipt of the letter.
8
Q
Are county employees permitted to bring firearms to work?
A
Yes, as long as both gun and ammunition are secured in a locked motor vehicle.
9
Q
Are county employees permitted to bring other forms of weapons (other than a gun) to work?
A
Absolutely not for any reason.
10
Q
When do eomplyees need to report workplace violence to a supervisor or appropriate authority?
A
Immediately
11
Q
What is the first step in notification of an oral reprimand / warning?
A
Advise the employee, in private, of the specific infraction of the rule or breach of conduct and the date it occurred.
12
Q
Employees are expected to __.
A
Comply with rules and regulations governing hours of work, absences, use of leave.
13
Q
Exployees are not expected to __.
A
Engage in conduct on or off duty that violates federal or state law, county ordinances or policies.
14
Q
Also known as a Oral warning
A
Informal warning
15
Q
Also known as a Written reprimand
A
Formal Warning
16
Q
Name three disciplinary actions
A
Suspension,Dismissal,Disciplinary Demotion
17
Q
Investigation of apparent employee offenses is the responsibility of who?
A
Supervisor
18
Q
Evaluates management practices in the administration of discipline
A
Human Resources director
19
Q
Disciplinary action is determined by what?
A
Severity of the misconduct
20
Q
Who must be consulted if disciplinary action involves pay loss?
A
Human Resources director
21
Q
When a supervisor determines that a offense is of sucha nature that a record should be placed in a employees personnel file maintained within the HR department
A
Written Reprimand
22
Q
What is the most severe type of disciplinary action authorized under Chapter 16
A
Dismissal
23
Q
Employees not covered under the rules of progressive discipline
A
Probationary employees
24
Q
When there is reasonable cause to believe an employee is guilty of a crime for which a sentence of imprisonment can be imposed
A
Administrative Leave
25
What are employees expected to do where a conflict of intrest may be presumed to exist?
Disqualify themselves
26
Be truthful in all endeavors
Honesty
27
Ensure all actions taken and decisions made are in the best interest of the general public
Public Service
28
Treat all individuals with dignity; be fair and impartial
Respect
29
Report concerns in the workplace,including violation of laws,policies and procedures
Responsibility
30
Exercise financial discipline with assets and resources
Stewardship
31
Build regard for one another through teamwork and open communication
Trust
32
When disciplinary action is necessary, the department head may enter into what kind of agreement
Employee Assistance Program Disciplinary Diverson Agreement
33
How many days from the date of advanced notice letter can disciplinary action effective
Up to 15 business Days
34
Personnel Regulations Chapter 16 of Fairfax County covers what two main topics?
Conduct and discipline
35
What must each employee of Fairfax County observe and follow based on Personnel Regulations Chapter 16?
Code of Ethics and Standards of Conduct
36
What is considered an Informal Warning?
Oral Warning
37
What is considered a Formal Warning?
Written Reprimand
38
Who will make the final decision on formal disciplinary actions of suspension, dismissal, or disciplinary demotions?
Department Head
39
What is the goal, where appropriate, of disciplinary action?
Correcting problem situations
40
What will determine the severity of the disciplinary action?
The severity of the misconduct and the review of the employee’s record
41
Where must a supervisor give an oral reprimand or warning?
In private
42
What is something an employee is NOT informed of at the time of an oral reprimand or warning?
Discipline recommended
43
Where is a written reprimand maintained?
Employee’s official personnel folder
44
Who must be consulted when a suspension is the possible discipline?
Human Resources Director
45
What constitutes the most severe type of disciplinary action authorized under Personnel Regulations Chapter 16?
Dismissal
46
What can a Department Head enter an employee into when disciplinary action is taken?
Employee Assistance Program Disciplinary Diversion Agreement
47
What is the time frame a probationary employee can be terminated without the benefit of progressive disciplinary procedures?
Twelve months or any extension of this period as outlined in Personnel Regulations Chapter 7
48
What chapter of the Personnel Regulations defines bullying
Chapter 2
49
What is something an employee is prohibited from doing regarding leave and attendance?
All these the employee is prohibited from doing
50
When does an employee have to notify their supervisor concerning any suspension or revocation of driving privileges if job duties require the operation of a vehicle for county business?
Immediately
51
Where can an employee bring a lawfully possessed firearm onto county premises?
In a locked motor vehicle on county premises
52
The Fairfax County Code of Ethics is meant to do what regarding all other professional ethics?
Compliment
53
Which of the following is NOT one of the core principles in Fairfax County’s Code of Ethics?
Fairness
54
What is the term used when informal/ formal warnings become formal disciplinary actions?
progressive discipline
55
If an employee feels they have not been treated in a fair and equitable manner, they have the right to do what?
present their grievance
56
Who makes the final decision on issuance of formal disciplinary actions of suspension, dismissal, or disciplinary demotions?
Department heads
57
Where are official letters of reprimand placed?
employee's official personnel file
58
When an advance notice letter for disciplinary actions, the effective date can be np sooner than how many days from notice?
10 business days
59
Once an employee has the advanced notice letter, how many days does the employee have to reply?
5 business days
60
If an employee is guilty of a crime for which imprisonment can be imposed, what may the department head or designee temporarily assign until appropriate disciplinary action is determined?
administrative leave
61
When can an employee be terminated without benefit of the Chapter 16 procedure?
probationary period
62
According to Chapter 16, how long is the probational period of an employee?
12 months
63
Employees are prohibited from engaging in bullying, what Chapter outlines these regulations?
Chpter 2
64
Whose responsibility is it to remain aware of driver's license?
the employee
65
When should employees report any suspicious or revocation of driving privileges to their supervisor?
immediately
66
What does the term weapon consist of?
instruments of combat, any object carried for the purpose of inflicting or threatening bodily injury
67
How many principles are in the Code of Ethics that form the ethical foundation of the organization?
6 core principles
68
What core principle of the Code of Ethics describes being truthful in all endeavors, be honest and forthright with each other and the general public?
Honesty
69
What core principle of the Code of Ethic describes to ensure all actions taken and descisions made are in the best interest of the general public and enrich and protect quality of life?
Public Service
70
What core principle of the Code of Ethics states to treat all individuals with dignity, be fair and impartial?
Respect
71
What core principle of the Code of Ethics states take responsibility for actions?
Responsibility
72
What core principle of the Code of Ethics states exercise financial discipline with assests and resources?
Stewardship
73
What core principle of the Code of Ethics states to build a regard for one another through teamworkand open communication?
Trust
74
If you are going to give an employee a informal warning, what type of warning is it?
Oral warning
75
If you are going to give an employee a formal warning, what type of warning is it?
Written reprimands
76
What is NOT part of a formal disciplinary actions
Written reprimands
77
Who Inform employees of rules governing conduct and discipline as well as other workplace rules and special requirements;
deartment heads and supervisors
78
Who provides information and guidance to supervisors at all levels on standards of conduct and effective use of progressive discipline?
Human resources
79
The severity of the disciplinary actionwill be determined by the severity of the misconduct and _________.
employee's work record
80
When a supervisor deems that an informal oral reprimand or warning is warranted, he/she will NOT
allow the emeployee to receive LWOP
81
Advance notice letter must include a effective date of disciplinary action of how many days given from the date?
10 business days
82
When a advance notice letter is assign to an employee how many days does the employee have to reply?
5 business days
83
Employee are not covered by the rules of progressive discipline until they have completed ______.
Probationary period
84
All employees are required to observe the Code of Ethics and ______.
Standards of Conduct
85
Leave and attendance, employee are prohibited from ____.
Leaving work without permission
86
Leave and attendance, employee are prohibited from ____.
Arriving late for work on a consistent basis
87
Employees are prohibited from
Falsify any county record or report
88
Employees are expected to
operate all county vehicles
89
Employee need to remain aware of the status of ______
operator license
90
Safety - employee are expected to
Dress in appropriate attire, uniform
91
Safety- employee are prohibited from
Bringing a gun into work
92
Employees are prohibited from
Accepting anything of value for performing your job
93
Employees are prohibited from
Using information obtain in connection with county employment in order to obtain financial gain
94
An example of an informal warning is?
Oral Warning
95
An exampleof a formal warning is?
Written reprimands
96
Formal Disciplinary Actions inculde, Suspensions, disciplinary demotions, and
Dismissal
97
Who makes the final decision on issuance of formal disciplinary actions of suspension, dissmissal, or disciplinary demotions?
Department heads
98
The most severe type of disciplinary action authorized under this chapter?
Dismissal
99
A supervisor determines that an offense is of such a nature that a record should be placed in an employee's personnel file is an example of?
Written Reprimand
100
Employees arent covered by the rules of progressive disciplineuntil they have completed a probationary period of how many months
12
101
The code of ethics is supported by how many core principals?
6
102
The six core principals are honesty, public service, respect, responsibility, stewardship, and?
Trust
103
The definition of exercising financial discipline with assets and resources, make accurate, clear and timely disclosures to the public; maintian accurate and complete records; demonstrate commitment to protecting entrusted resources is known as?
Stewardship
104
Employees are expected to operate all county vehicles in acordance with federal, state and local driving?
laws
105
Employees are prohibited from knowlingly operating a vehicle on county businesss without a valid?
Operators license
106
Employees are expected to promote safe and healthy working environment by complying with all?
safety and health regulations
107
Each employee with observe the standrads of conduct,workplace rules, and other?
Code of Ethics
108
Who ensures that the workplace rules and special requiremnts established by department heads and supervisors arent' in conflict with the prvisions of this chapter?
Human resources Director
109
Who needs to be consulted where disciplinary action involves loss of Pay?
Human Resources Director
110
when an employee recieves a written reprimand, where is it placed?
Employee official personnel folder
111
Whatis inculded, if any at all in the Advance Notice Letter?
Previous Offenses
112
An employee has how many business days to reply from receipt of Advance Notice Letter?
5
113
Builds regard for one another through teamwork and open communication; develop confidence with the public by fulfilling commitments and delivering on promises is defined as ?
Trust
114
Which of the following is not a responsibility of department heads and supervisors?
Provide information and guidance to employees at all levels on standards of conduct and effective use of progressive discipline
115
When shall disciplinary action be taken?
Only for good cause and after careful review of allegations with a goal, where appropriate, of correction problem situations
116
When a supervisor deems that an informal warning is warrented, he/she will be issuing what type of discipline?
Oral Reprimand
117
Discipline that consists of a statement that is an official letter and is placed in an employee's personnel folder is what type of discipline?
Written Reprimand
118
After investigating an employees alleged offenses and consulting with higher levels of supervision and Human Resources, an employee may find themselves facing this.
Suspension
119
A non-job performance related this is when an employee willfully violates or fails to comply with the requirements imposed by the Standards of Conduct.
Demotion
120
Which of the following does not need to be included in an advance notice letter?
Years of service
121
When there is reasonable cause to believe an employee is guilty of a crime for which a sentence of imprisonment can be imposed is a circumstance where what is appropriate?
Administrative leave prior to issuing the Advance Notice Letter
122
What employees are not covered by the rules of progressive discipline?
Those who have not completed a probationary period of 12 months
123
These employees are exempt from adhering to the Standards of Conduct.
All employees are expeceted to adhere to the Standards of Conduct
124
Which of the following are employees not prohibited from doing?
Comply with regulations governing hours of work
125
Employees must obtain permission from their appointing authority prior to engaging in any of this that may conflict with their official duties.
Private business activity or employment
126
Which of the following are employees not prohibited from doing?
Disqualifying themselves in any decision where a conflict of interest may be presumed to exist
127
Which of the following are employees not prohibited from doing?
Obtaining permission from their apointing authority prior to engaging in any private business activity outside of work
128
How many core principles form the ethical foundation of the organization for the Code of Ethics?
Six
129
In the Code of Eithics, one should be truthful in all endeavors, also known as what core principle?
Honesty
130
Which of the following is not a core principle that form the ethical foundation of the organization?
Integrity
131
Treating all individuals with dignity as well as appreciating the uniqueness of each individual is what core principle?
Respect
132
What core principle would be represented with working a full day?
Responsibility
133
Building regard for one another through teamwork and open communication would be what core principle?
Trust
