Conduct & Discipline Flashcards
Which employees do the Code of Ethics and Standards of Conduct apply to?
All County employees
How should department heads treat their employees?
Fair and equitable
Human Resources Director and their staff will assist supervisors in what way regarding discipline?
At all levels regarding the use of progressive discipline
Who makes the final decision on issuance of formal disciplinary actions of suspension, dismissal , or disciplinary demotions.
Department heads
Which is the first step taken when a supervisor deems that an informal oral reprimand or warning is warrented?
Advise the employee, in private, of the specific infraction of the rule or breach of conduct and the date it occurred.
When an employee recieves a written reprimand what will not be included in the letter of reprimand?
Official letter of reprimand that will not be placed in the employee’s official personnel folder.
An employee has the right to reply to an advanced notice (disciplinary) letter within what time frame from receipt of the letter?
Five business days from receipt of the letter.
Are county employees permitted to bring firearms to work?
Yes, as long as both gun and ammunition are secured in a locked motor vehicle.
Are county employees permitted to bring other forms of weapons (other than a gun) to work?
Absolutely not for any reason.
When do eomplyees need to report workplace violence to a supervisor or appropriate authority?
Immediately
What is the first step in notification of an oral reprimand / warning?
Advise the employee, in private, of the specific infraction of the rule or breach of conduct and the date it occurred.
Employees are expected to __.
Comply with rules and regulations governing hours of work, absences, use of leave.
Exployees are not expected to __.
Engage in conduct on or off duty that violates federal or state law, county ordinances or policies.
Also known as a Oral warning
Informal warning
Also known as a Written reprimand
Formal Warning
Name three disciplinary actions
Suspension,Dismissal,Disciplinary Demotion
Investigation of apparent employee offenses is the responsibility of who?
Supervisor
Evaluates management practices in the administration of discipline
Human Resources director
Disciplinary action is determined by what?
Severity of the misconduct
Who must be consulted if disciplinary action involves pay loss?
Human Resources director
When a supervisor determines that a offense is of sucha nature that a record should be placed in a employees personnel file maintained within the HR department
Written Reprimand
What is the most severe type of disciplinary action authorized under Chapter 16
Dismissal
Employees not covered under the rules of progressive discipline
Probationary employees
When there is reasonable cause to believe an employee is guilty of a crime for which a sentence of imprisonment can be imposed
Administrative Leave
What are employees expected to do where a conflict of intrest may be presumed to exist?
Disqualify themselves
Be truthful in all endeavors
Honesty
Ensure all actions taken and decisions made are in the best interest of the general public
Public Service
Treat all individuals with dignity; be fair and impartial
Respect
Report concerns in the workplace,including violation of laws,policies and procedures
Responsibility
Exercise financial discipline with assets and resources
Stewardship
Build regard for one another through teamwork and open communication
Trust
When disciplinary action is necessary, the department head may enter into what kind of agreement
Employee Assistance Program Disciplinary Diverson Agreement
How many days from the date of advanced notice letter can disciplinary action effective
Up to 15 business Days
Personnel Regulations Chapter 16 of Fairfax County covers what two main topics?
Conduct and discipline
What must each employee of Fairfax County observe and follow based on Personnel Regulations Chapter 16?
Code of Ethics and Standards of Conduct
What is considered an Informal Warning?
Oral Warning
What is considered a Formal Warning?
Written Reprimand
Who will make the final decision on formal disciplinary actions of suspension, dismissal, or disciplinary demotions?
Department Head
What is the goal, where appropriate, of disciplinary action?
Correcting problem situations
What will determine the severity of the disciplinary action?
The severity of the misconduct and the review of the employee’s record
Where must a supervisor give an oral reprimand or warning?
In private
What is something an employee is NOT informed of at the time of an oral reprimand or warning?
Discipline recommended
Where is a written reprimand maintained?
Employee’s official personnel folder
Who must be consulted when a suspension is the possible discipline?
Human Resources Director
What constitutes the most severe type of disciplinary action authorized under Personnel Regulations Chapter 16?
Dismissal
What can a Department Head enter an employee into when disciplinary action is taken?
Employee Assistance Program Disciplinary Diversion Agreement
What is the time frame a probationary employee can be terminated without the benefit of progressive disciplinary procedures?
Twelve months or any extension of this period as outlined in Personnel Regulations Chapter 7
What chapter of the Personnel Regulations defines bullying
Chapter 2
What is something an employee is prohibited from doing regarding leave and attendance?
All these the employee is prohibited from doing
When does an employee have to notify their supervisor concerning any suspension or revocation of driving privileges if job duties require the operation of a vehicle for county business?
Immediately
Where can an employee bring a lawfully possessed firearm onto county premises?
In a locked motor vehicle on county premises
The Fairfax County Code of Ethics is meant to do what regarding all other professional ethics?
Compliment
Which of the following is NOT one of the core principles in Fairfax County’s Code of Ethics?
Fairness
What is the term used when informal/ formal warnings become formal disciplinary actions?
progressive discipline
If an employee feels they have not been treated in a fair and equitable manner, they have the right to do what?
present their grievance
Who makes the final decision on issuance of formal disciplinary actions of suspension, dismissal, or disciplinary demotions?
Department heads
Where are official letters of reprimand placed?
employee’s official personnel file
When an advance notice letter for disciplinary actions, the effective date can be np sooner than how many days from notice?
10 business days
Once an employee has the advanced notice letter, how many days does the employee have to reply?
5 business days
If an employee is guilty of a crime for which imprisonment can be imposed, what may the department head or designee temporarily assign until appropriate disciplinary action is determined?
administrative leave
When can an employee be terminated without benefit of the Chapter 16 procedure?
probationary period
According to Chapter 16, how long is the probational period of an employee?
12 months
Employees are prohibited from engaging in bullying, what Chapter outlines these regulations?
Chpter 2
Whose responsibility is it to remain aware of driver’s license?
the employee
When should employees report any suspicious or revocation of driving privileges to their supervisor?
immediately
What does the term weapon consist of?
instruments of combat, any object carried for the purpose of inflicting or threatening bodily injury
How many principles are in the Code of Ethics that form the ethical foundation of the organization?
6 core principles
What core principle of the Code of Ethics describes being truthful in all endeavors, be honest and forthright with each other and the general public?
Honesty
What core principle of the Code of Ethic describes to ensure all actions taken and descisions made are in the best interest of the general public and enrich and protect quality of life?
Public Service
What core principle of the Code of Ethics states to treat all individuals with dignity, be fair and impartial?
Respect
What core principle of the Code of Ethics states take responsibility for actions?
Responsibility
What core principle of the Code of Ethics states exercise financial discipline with assests and resources?
Stewardship
What core principle of the Code of Ethics states to build a regard for one another through teamworkand open communication?
Trust
If you are going to give an employee a informal warning, what type of warning is it?
Oral warning
If you are going to give an employee a formal warning, what type of warning is it?
Written reprimands
What is NOT part of a formal disciplinary actions
Written reprimands
Who Inform employees of rules governing conduct and discipline as well as other workplace rules and special requirements;
deartment heads and supervisors
Who provides information and guidance to supervisors at all levels on standards of conduct and effective use of progressive discipline?
Human resources
The severity of the disciplinary actionwill be determined by the severity of the misconduct and _________.
employee’s work record
When a supervisor deems that an informal oral reprimand or warning is warranted, he/she will NOT
allow the emeployee to receive LWOP
Advance notice letter must include a effective date of disciplinary action of how many days given from the date?
10 business days
When a advance notice letter is assign to an employee how many days does the employee have to reply?
5 business days
Employee are not covered by the rules of progressive discipline until they have completed ______.
Probationary period
All employees are required to observe the Code of Ethics and ______.
Standards of Conduct
Leave and attendance, employee are prohibited from ____.
Leaving work without permission
Leave and attendance, employee are prohibited from ____.
Arriving late for work on a consistent basis
Employees are prohibited from
Falsify any county record or report
Employees are expected to
operate all county vehicles
Employee need to remain aware of the status of ______
operator license
Safety - employee are expected to
Dress in appropriate attire, uniform
Safety- employee are prohibited from
Bringing a gun into work
Employees are prohibited from
Accepting anything of value for performing your job
Employees are prohibited from
Using information obtain in connection with county employment in order to obtain financial gain
An example of an informal warning is?
Oral Warning
An exampleof a formal warning is?
Written reprimands
Formal Disciplinary Actions inculde, Suspensions, disciplinary demotions, and
Dismissal
Who makes the final decision on issuance of formal disciplinary actions of suspension, dissmissal, or disciplinary demotions?
Department heads
The most severe type of disciplinary action authorized under this chapter?
Dismissal
A supervisor determines that an offense is of such a nature that a record should be placed in an employee’s personnel file is an example of?
Written Reprimand
Employees arent covered by the rules of progressive disciplineuntil they have completed a probationary period of how many months
12
The code of ethics is supported by how many core principals?
6
The six core principals are honesty, public service, respect, responsibility, stewardship, and?
Trust
The definition of exercising financial discipline with assets and resources, make accurate, clear and timely disclosures to the public; maintian accurate and complete records; demonstrate commitment to protecting entrusted resources is known as?
Stewardship
Employees are expected to operate all county vehicles in acordance with federal, state and local driving?
laws
Employees are prohibited from knowlingly operating a vehicle on county businesss without a valid?
Operators license
Employees are expected to promote safe and healthy working environment by complying with all?
safety and health regulations
Each employee with observe the standrads of conduct,workplace rules, and other?
Code of Ethics
Who ensures that the workplace rules and special requiremnts established by department heads and supervisors arent’ in conflict with the prvisions of this chapter?
Human resources Director
Who needs to be consulted where disciplinary action involves loss of Pay?
Human Resources Director
when an employee recieves a written reprimand, where is it placed?
Employee official personnel folder
Whatis inculded, if any at all in the Advance Notice Letter?
Previous Offenses
An employee has how many business days to reply from receipt of Advance Notice Letter?
5
Builds regard for one another through teamwork and open communication; develop confidence with the public by fulfilling commitments and delivering on promises is defined as ?
Trust
Which of the following is not a responsibility of department heads and supervisors?
Provide information and guidance to employees at all levels on standards of conduct and effective use of progressive discipline
When shall disciplinary action be taken?
Only for good cause and after careful review of allegations with a goal, where appropriate, of correction problem situations
When a supervisor deems that an informal warning is warrented, he/she will be issuing what type of discipline?
Oral Reprimand
Discipline that consists of a statement that is an official letter and is placed in an employee’s personnel folder is what type of discipline?
Written Reprimand
After investigating an employees alleged offenses and consulting with higher levels of supervision and Human Resources, an employee may find themselves facing this.
Suspension
A non-job performance related this is when an employee willfully violates or fails to comply with the requirements imposed by the Standards of Conduct.
Demotion
Which of the following does not need to be included in an advance notice letter?
Years of service
When there is reasonable cause to believe an employee is guilty of a crime for which a sentence of imprisonment can be imposed is a circumstance where what is appropriate?
Administrative leave prior to issuing the Advance Notice Letter
What employees are not covered by the rules of progressive discipline?
Those who have not completed a probationary period of 12 months
These employees are exempt from adhering to the Standards of Conduct.
All employees are expeceted to adhere to the Standards of Conduct
Which of the following are employees not prohibited from doing?
Comply with regulations governing hours of work
Employees must obtain permission from their appointing authority prior to engaging in any of this that may conflict with their official duties.
Private business activity or employment
Which of the following are employees not prohibited from doing?
Disqualifying themselves in any decision where a conflict of interest may be presumed to exist
Which of the following are employees not prohibited from doing?
Obtaining permission from their apointing authority prior to engaging in any private business activity outside of work
How many core principles form the ethical foundation of the organization for the Code of Ethics?
Six
In the Code of Eithics, one should be truthful in all endeavors, also known as what core principle?
Honesty
Which of the following is not a core principle that form the ethical foundation of the organization?
Integrity
Treating all individuals with dignity as well as appreciating the uniqueness of each individual is what core principle?
Respect
What core principle would be represented with working a full day?
Responsibility
Building regard for one another through teamwork and open communication would be what core principle?
Trust
